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Graduate Secretary/Receptionist

Hybrid
CA$4,363 - CA$4,525/month
Mid Level
full_time

Top Benefits

Hybrid Work Arrangement
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment
Equity, diversity, inclusion and human rights in our living, learning and work environments

About the role

Organizational Unit

University of Victoria -> Faculty of Social Sciences -> Sociology

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

27 July 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,363.00 - $4,525.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

Monday to Friday, 8:30 am – 4:30 pm

Employee Group:

CUPE 951 - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a Hybrid Work Arrangement*

Job Summary

Reporting to the Administrative Officer, the Graduate Secretary provides administrative support to the Graduate Advisor, current and perspective graduate students, supervisors, and the general public.

The position is responsible for initiating and carrying out a variety of administrative functions. Responsibilities and key duties include:

  • Assisting the Graduate Advisor with graduate admissions and ongoing management of graduate programming and record keeping.
  • Providing supervisors and graduate students with information on program requirements and university and department policies and procedures
  • Front line reception support for the Sociology office
  • General office administration

Job Requirements

Experience:
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

  • Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
  • Ability to prioritize and manage time and tasks with attention to detail.
  • Ability to problem solve by using judgement, independent thinking and/or analysis.
  • Ability to interpret policies and procedures.
  • Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
  • Experience composing various business communications such as emails, memos and reports.
  • Experience scheduling meetings and calendar coordination.
  • Experience in maintaining confidential and sensitive information.
  • Experience with pre-planning and recording meetings.
  • Experience with event planning and coordination.
  • Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
  • Familiarity with UVic programs, policies, procedures, and systems is considered an asset.

Specialized Knowledge/Education:
Secondary school diploma or equivalent. Some related post-secondary course work would be considered an asset.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here

About University of Victoria

Government Administration
5001-10,000

As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic