Since 1996, HR Associates is a recognized leader in the provision of temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With over 20 years of experience providing services to the public and broader public sector, we are temporary help recruitment specialists with extensive experience in providing recruitment services for administrative and professional positions in program management, healthcare, communications, human resources, finance, information technology, policy development, etc.

Executive Assistant

We are seeking a seasoned Executive Assistant to support to support our nonprofit client for an interim opportunity.

In this role, you will be responsible for providing direct executive support in all day-to-day operations of the executive's office while collaborating with various departments and stakeholders.

In addition, you will be responsible for providing direct policy and communication support, scheduling meetings, taking minutes, managing and prioritizing calendars and emails, liaising with board members and completing boardroom administration tasks. You will also be responsible for monitoring and reviewing all correspondences, tracking expenses, and handling special projects.

Responsibilities include:

• Act as a point of contact for internal and external stakeholders, managing correspondence with professionalism and high attention to detail;
• Organize and attend meetings, taking accurate minutes, and following up on action items to facilitate effective communication and decision-making;
• Prepare meeting materials, presentations, and briefs to ensure executives are well-prepared for engagements.
• Arrange and coordinate travel plans for executives, including flights, accommodations, and transportation. Ensure travel itineraries are well-planned and aligned with executives’ preferences and business needs;
• Arrange and coordinate travel plans for executives, including flights, accommodations, and transportation. Ensure travel itineraries are well-planned and aligned with executives’ preferences and business needs;
• Previous experiencing managing board governance functions is an asset.

Qualifications:

• You have 5+ years of experience providing high-level support to C-Suite executives and have flexible working hours to attend meetings as required;
• You work well under pressure to meet frequent and competing deadlines, and you continuously prioritize activities and objectives;
• You have good critical thinking and problem-solving abilities and can demonstrate discretion, judgment, and initiative in dealing with internal/external stakeholders;
• You are proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, OneDrive and have experience with SharePoint.
• You are flexible working onsite or remotely as required by the client.

If you feel you possess the above qualifications and are available immediately, please submit your resume. We thank all candidates for submitting their resume, however only those selected for an interview will be contacted.

If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x266.