Administrative Assistant Dean, Business, Academics, Trades and Regional Stewardship
Top Benefits
About the role
Location:
Slave Lake
Competition #:
NLC-2217
Open To:
All Applicants
Date Posted:
June 20, 2025
Closing Date:
July 7, 2025 - 11:59pm
Compensation Rate:
$49,428 to $60,648 per year
Hours Per Week:
36.25
Additional Information:
For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!
Northern Lakes College has the following full time ongoing position available:
Administrative Assistant, Dean, Business, Academics, Trades & Regional Stewardship
Reference #NLC-2217
Salary Range: $49,428 to $60,648 per year
July 21, 2025 to ongoing
Location: Slave Lake
Qualifications:
- College Certificate in Office or Business Administration, one-year university or equivalency.
- A Minimum of three years of experience within an office or educational environment requiring similar duties .
- A combination of education, training and experience may be considered.
Position Description
Administrative Assistant, Dean, Business, Academics, Trades & Regional Stewardship
Nature and Scope of Work
- This position reports to the Dean of Business, Academics, Trades & Regional Stewardship while also supporting the Associate Dean in the same area. The position consists of administrative duties assisting in the multi-faceted office of the Dean. The incumbent provides a full range of timely and confidential administrative and executive support and related services including liaison and point of contact to internal and external stakeholders, schedule management, organizing and documenting meetings and workshops, coordinating travel and accommodation arrangements, overseeing the management of documents and files, both electronic and hard copy, and preparing high quality documents, reports, letters, submissions and related material, to support office activities. It is expected the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization.
Duties and Responsibilities
-
Administrative Support:
-
Draft, layout and edit routine correspondence, reports, proposals, and presentations
-
Maintain the image of the Dean’s Office by ensuring that all correspondence adheres to a consistent and professional standard
-
Organize and maintain paper and electronic filing systems (MS Teams, SharePoint), including maintenance of electronic distribution and contact lists
-
General administrative duties such as processing expense claims, paying invoices, scheduling travel arrangements, reception, telephone duties, contract generation, purchasing and accessing student information
-
Liaising with internal clients in gathering and disseminating information
-
Liaising with students, staff, faculty, community members and government officials for information sharing and exchange purposes, complaint management and guidance as appropriate
-
Making decisions on day to day operational concerns
-
Maintain confidentiality of the Dean’s office
-
Support meetings by organizing the agenda, recording, typing, and distributing minutes
-
Monitor and analyze expenditures for the Dean’s Office
-
Assists with the preparation, management and reporting of budgets and financial contracts including the reconciliation of VISA statements to receipts for submission to Finance as per expenditure account guidelines, expense claims as required and per organizational guidelines, codes for invoices as per expenditure account guidelines, and coordination of financial contracts
-
Manage and/or assist with document preparation as required
-
Support other administrative assistants, and support projects and documentation of departments within the unit
-
Support the Community Education Committee and the Council of Community Education Committee as required
-
Support the Dean in space allocation process
-
Other duties as assigned by the Dean or Associate Dean, BATRS
-
Member of the Learner Services Team:
-
Responsible for information flow, has general knowledge of current issues, participates in team meetings
-
Organizes operational meetings for the Dean
-
Contributes to the organization of Professional Development activities for faculty and staff
-
Administers the operation of the office in the absence of the Dean
-
Research and Special Projects:
-
Research practices and programs from other institutions (e.g. contacts executive assistants to gather information)
-
Compile, analyze and present research
-
Complete applications and edit proposals for selected funding sources
-
Coordinate and complete special projects given the terms of reference
-
Liaise with various external agencies
-
Work with various government departments, such as Advanced Education and Alberta Education
-
Liaise with Professional Associations and Professional Colleges as required
-
Work with the Dean to develop proposals for new programs
-
Follow up on program submissions (includes collecting letters of support and other documentation as required)
Knowledge, Skills and Abilities
This position requires a high level of expertise in all areas of office practice and procedures and an exceptional ability to communicate, both orally and in writing, and to provide service to stakeholders in a professional office setting. Specific required knowledge and skills include:
Technical Skills:
- Expert level competence with Office 365 as a whole – above average proficiency in Excel and Word is an asset.
- Ability to prepare reports, agendas, minutes, letters and other documents accurately
- Ability to learn new technologies quickly
- Excellent keyboarding skills
Time Management Skills:
- Manage time effectively especially with respect to project completion
- Ability to navigate competing task priority with minimal supervision is an asset
Research Skills:
- Excellent research skills using appropriate tools. I.e. Internet, Library Services, Calendars, Media, etc.
Editing Skills:
- High standard of technical writing, editing and layout skills
- Excellent grammar and proofreading skills
Interpersonal Communication Skills:
- Works effectively with groups and individuals
- Works well both independently and as a team member with minimal supervision
- Effectively manages time and can prioritize projects
- Demonstrates leadership
- Maintains a professional and confidential standard in all aspects of the position
- Utilizes problem solving skills and sound judgment and is able to resolve issues within the Executive Office
- Ability to build rapport and operate among other administrative supports as the senior administrative assistant in the Business, Academics, Trades and Regional Stewardship area
Knowledge:
- The College’s mandate and objectives. i.e. mission, values, vision and strategic directions of the College
- College policies, procedures and practices
- The post secondary system in Alberta
- Budget processes and ability to track revenue, expenditures and forecasts
- College programs and services, and organizational structure
- Research techniques primarily using the internet
Analytical Skills:
- Ability to analyze data
- Ability to use data to inform decision making process
Qualifications
- College Certificate in Office or Business Administration, one-year university or equivalency
- A Minimum of three years of experience within an office or educational environment requiring similar duties
This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.
Successful candidate must provide college or university transcripts and criminal record check to Human Resources prior to commencement.
Please submit a resume quoting the reference number NLC-2217 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3 Alternatively, fax resume to 780 849-5881
Closing Date: July 7, 2025
Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.
About Northern Lakes College
Mission With respect for cultures and the needs of communities, Northern Lakes College provides quality educational programs and services which enable adults to continue their education, to improve their employment opportunities, and to enhance their quality of life.
Vision Northern Lakes College will be recognized as a first-choice community college with the most accessible programs and services in Alberta.
You can find Northern Lakes College at over 25 locations across Alberta. With its unique Supported Distance Learning (SDL) model, NLC provides quality education beyond these physical borders. The College offers a wide range of certificate and diploma programs in Business, Health Sciences and Allied Health, Human Services, Technology, Trades, University Studies, as well as Academic Upgrading and a variety of professional accreditation and certificate programs. The College collaborates with Campus Alberta partners to offer degree completion opportunities throughout its service region, including a Bachelor of Education and a Bachelor of Social Work.
Administrative Assistant Dean, Business, Academics, Trades and Regional Stewardship
Top Benefits
About the role
Location:
Slave Lake
Competition #:
NLC-2217
Open To:
All Applicants
Date Posted:
June 20, 2025
Closing Date:
July 7, 2025 - 11:59pm
Compensation Rate:
$49,428 to $60,648 per year
Hours Per Week:
36.25
Additional Information:
For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!
Northern Lakes College has the following full time ongoing position available:
Administrative Assistant, Dean, Business, Academics, Trades & Regional Stewardship
Reference #NLC-2217
Salary Range: $49,428 to $60,648 per year
July 21, 2025 to ongoing
Location: Slave Lake
Qualifications:
- College Certificate in Office or Business Administration, one-year university or equivalency.
- A Minimum of three years of experience within an office or educational environment requiring similar duties .
- A combination of education, training and experience may be considered.
Position Description
Administrative Assistant, Dean, Business, Academics, Trades & Regional Stewardship
Nature and Scope of Work
- This position reports to the Dean of Business, Academics, Trades & Regional Stewardship while also supporting the Associate Dean in the same area. The position consists of administrative duties assisting in the multi-faceted office of the Dean. The incumbent provides a full range of timely and confidential administrative and executive support and related services including liaison and point of contact to internal and external stakeholders, schedule management, organizing and documenting meetings and workshops, coordinating travel and accommodation arrangements, overseeing the management of documents and files, both electronic and hard copy, and preparing high quality documents, reports, letters, submissions and related material, to support office activities. It is expected the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization.
Duties and Responsibilities
-
Administrative Support:
-
Draft, layout and edit routine correspondence, reports, proposals, and presentations
-
Maintain the image of the Dean’s Office by ensuring that all correspondence adheres to a consistent and professional standard
-
Organize and maintain paper and electronic filing systems (MS Teams, SharePoint), including maintenance of electronic distribution and contact lists
-
General administrative duties such as processing expense claims, paying invoices, scheduling travel arrangements, reception, telephone duties, contract generation, purchasing and accessing student information
-
Liaising with internal clients in gathering and disseminating information
-
Liaising with students, staff, faculty, community members and government officials for information sharing and exchange purposes, complaint management and guidance as appropriate
-
Making decisions on day to day operational concerns
-
Maintain confidentiality of the Dean’s office
-
Support meetings by organizing the agenda, recording, typing, and distributing minutes
-
Monitor and analyze expenditures for the Dean’s Office
-
Assists with the preparation, management and reporting of budgets and financial contracts including the reconciliation of VISA statements to receipts for submission to Finance as per expenditure account guidelines, expense claims as required and per organizational guidelines, codes for invoices as per expenditure account guidelines, and coordination of financial contracts
-
Manage and/or assist with document preparation as required
-
Support other administrative assistants, and support projects and documentation of departments within the unit
-
Support the Community Education Committee and the Council of Community Education Committee as required
-
Support the Dean in space allocation process
-
Other duties as assigned by the Dean or Associate Dean, BATRS
-
Member of the Learner Services Team:
-
Responsible for information flow, has general knowledge of current issues, participates in team meetings
-
Organizes operational meetings for the Dean
-
Contributes to the organization of Professional Development activities for faculty and staff
-
Administers the operation of the office in the absence of the Dean
-
Research and Special Projects:
-
Research practices and programs from other institutions (e.g. contacts executive assistants to gather information)
-
Compile, analyze and present research
-
Complete applications and edit proposals for selected funding sources
-
Coordinate and complete special projects given the terms of reference
-
Liaise with various external agencies
-
Work with various government departments, such as Advanced Education and Alberta Education
-
Liaise with Professional Associations and Professional Colleges as required
-
Work with the Dean to develop proposals for new programs
-
Follow up on program submissions (includes collecting letters of support and other documentation as required)
Knowledge, Skills and Abilities
This position requires a high level of expertise in all areas of office practice and procedures and an exceptional ability to communicate, both orally and in writing, and to provide service to stakeholders in a professional office setting. Specific required knowledge and skills include:
Technical Skills:
- Expert level competence with Office 365 as a whole – above average proficiency in Excel and Word is an asset.
- Ability to prepare reports, agendas, minutes, letters and other documents accurately
- Ability to learn new technologies quickly
- Excellent keyboarding skills
Time Management Skills:
- Manage time effectively especially with respect to project completion
- Ability to navigate competing task priority with minimal supervision is an asset
Research Skills:
- Excellent research skills using appropriate tools. I.e. Internet, Library Services, Calendars, Media, etc.
Editing Skills:
- High standard of technical writing, editing and layout skills
- Excellent grammar and proofreading skills
Interpersonal Communication Skills:
- Works effectively with groups and individuals
- Works well both independently and as a team member with minimal supervision
- Effectively manages time and can prioritize projects
- Demonstrates leadership
- Maintains a professional and confidential standard in all aspects of the position
- Utilizes problem solving skills and sound judgment and is able to resolve issues within the Executive Office
- Ability to build rapport and operate among other administrative supports as the senior administrative assistant in the Business, Academics, Trades and Regional Stewardship area
Knowledge:
- The College’s mandate and objectives. i.e. mission, values, vision and strategic directions of the College
- College policies, procedures and practices
- The post secondary system in Alberta
- Budget processes and ability to track revenue, expenditures and forecasts
- College programs and services, and organizational structure
- Research techniques primarily using the internet
Analytical Skills:
- Ability to analyze data
- Ability to use data to inform decision making process
Qualifications
- College Certificate in Office or Business Administration, one-year university or equivalency
- A Minimum of three years of experience within an office or educational environment requiring similar duties
This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.
Successful candidate must provide college or university transcripts and criminal record check to Human Resources prior to commencement.
Please submit a resume quoting the reference number NLC-2217 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3 Alternatively, fax resume to 780 849-5881
Closing Date: July 7, 2025
Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.
About Northern Lakes College
Mission With respect for cultures and the needs of communities, Northern Lakes College provides quality educational programs and services which enable adults to continue their education, to improve their employment opportunities, and to enhance their quality of life.
Vision Northern Lakes College will be recognized as a first-choice community college with the most accessible programs and services in Alberta.
You can find Northern Lakes College at over 25 locations across Alberta. With its unique Supported Distance Learning (SDL) model, NLC provides quality education beyond these physical borders. The College offers a wide range of certificate and diploma programs in Business, Health Sciences and Allied Health, Human Services, Technology, Trades, University Studies, as well as Academic Upgrading and a variety of professional accreditation and certificate programs. The College collaborates with Campus Alberta partners to offer degree completion opportunities throughout its service region, including a Bachelor of Education and a Bachelor of Social Work.