Family Office Bookkeeper
About the role
Robert Half is currently searching for a dedicated and detail-oriented Family Office Bookkeeper to join their client’s dynamic team. As the Bookkeeper, you will manage the administrative, financial, and bookkeeping functions for a foundation, small charity, corporate entities, trusts, and personal financial matters. This is a highly varied role suited for a skilled individual with strong organizational and multitasking abilities.
*Must have experience within a Family Office environment and have an understanding of investment accounting. This is a part-time position.
This role requires you to support the financial management of high-net-worth individuals including overseeing the full spectrum of personal and investment-related financial affairs, ensuring seamless coordination across accounting, legal, and estate planning matters.
Key Responsibilities:
- Investment Tracking:
- Maintain accurate records of investment portfolios including stocks, real estate holdings, private equity, and other alternative assets.
- Cash Flow & Expense Management:
- Monitor and manage day-to-day cash flow, personal and household expenses, and large capital expenditures.
- Financial Reporting:
- Prepare regular financial statements and customized reports for family members and stakeholders.
- Tax Compliance & Planning:
- Coordinate tax filings and work closely with external advisors on tax strategy, compliance, and optimization.
Foundation Administration
• Oversee investment management with third-party service providers.
• Manage cashflow for various funds and activities.
• Perform investment accounting and liaise with fund managers.
• Handle donation management and maintain accurate records.
• Conduct day-to-day bookkeeping and prepare for annual audits.
• File statutory reporting, including annual charity returns to the CRA.
• Manage disbursement quotas and ensure compliance.
Charity Administration
• Manage website, donations, and issuance of tax receipts.
• Identify funding projects and prepare necessary reports.
• Oversee cashflow, daily bookkeeping, and annual audits.
• File statutory reporting, including charity returns with the CRA and corporate returns with the Ministry of Finance.
• Handle email communication, newsletters, and donor interactions.
• Manage disbursement quotas to maintain compliance.
Corporate Bookkeeping
• Daily bookkeeping tasks for Investment Company A & B.
• Perform monthly bank reconciliations and year-end financial statement preparation.
• Liaise with tax service providers to file corporate tax and HST returns.
• Manage cashflow and investments with third-party providers.
• Handle CRA filings (e.g., T5, HST) and address CRA reviews or inquiries.
• Complete reports for Statistics Canada requirements.
Trust & Personal Tax
• Assist with personal tax returns in collaboration with external providers (e.g., EY).
• Gather, organize, and transmit tax documents, ensuring compliance.
• Respond to tax queries, CRA reviews, and file adjustments, as necessary.
• File and pay personal HST returns.
• Monitor tax instalments and manage family members' notices of assessment.
Personal Treasury Management
• Process personal expense reimbursements and household financial tasks.
• Manage investments, shareholder loan balances, and disbursement tracking.
• Reconcile household and trust-related bank accounts.
• Support with occasional administrative tasks (e.g., travel arrangements).
• Handle documentation for personal donations and trust matters.
• Oversee household bill payments for properties, loans, and other expenditures.
Qualifications & Skills
• Proven experience in accounting, administration, foundation/charity management, or a similar field.
• Strong proficiency in bookkeeping software and financial tools.
• Knowledge of CRA filing requirements for charities, trusts, and personal taxes is essential.
• Exceptional attention to detail with strong organizational skills.
• Ability to manage multiple tasks and communicate effectively.
• Familiarity with personal assistant tasks and documentation management is an asset.
About Robert Half
Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers. We offer contract, temporary and permanent placement solutions for roles in finance and accounting, technology, marketing and creative, legal, and administrative and customer support. Named to Fortune’s World’s Most Admired Companies and 100 Best Companies to Work For® lists and a Forbes Best Employer for Diversity, Robert Half is the parent company of Protiviti®. Robert Half is traded on the New York Stock Exchange (symbol: RHI) and is a member of the S&P 500 index.
Family Office Bookkeeper
About the role
Robert Half is currently searching for a dedicated and detail-oriented Family Office Bookkeeper to join their client’s dynamic team. As the Bookkeeper, you will manage the administrative, financial, and bookkeeping functions for a foundation, small charity, corporate entities, trusts, and personal financial matters. This is a highly varied role suited for a skilled individual with strong organizational and multitasking abilities.
*Must have experience within a Family Office environment and have an understanding of investment accounting. This is a part-time position.
This role requires you to support the financial management of high-net-worth individuals including overseeing the full spectrum of personal and investment-related financial affairs, ensuring seamless coordination across accounting, legal, and estate planning matters.
Key Responsibilities:
- Investment Tracking:
- Maintain accurate records of investment portfolios including stocks, real estate holdings, private equity, and other alternative assets.
- Cash Flow & Expense Management:
- Monitor and manage day-to-day cash flow, personal and household expenses, and large capital expenditures.
- Financial Reporting:
- Prepare regular financial statements and customized reports for family members and stakeholders.
- Tax Compliance & Planning:
- Coordinate tax filings and work closely with external advisors on tax strategy, compliance, and optimization.
Foundation Administration
• Oversee investment management with third-party service providers.
• Manage cashflow for various funds and activities.
• Perform investment accounting and liaise with fund managers.
• Handle donation management and maintain accurate records.
• Conduct day-to-day bookkeeping and prepare for annual audits.
• File statutory reporting, including annual charity returns to the CRA.
• Manage disbursement quotas and ensure compliance.
Charity Administration
• Manage website, donations, and issuance of tax receipts.
• Identify funding projects and prepare necessary reports.
• Oversee cashflow, daily bookkeeping, and annual audits.
• File statutory reporting, including charity returns with the CRA and corporate returns with the Ministry of Finance.
• Handle email communication, newsletters, and donor interactions.
• Manage disbursement quotas to maintain compliance.
Corporate Bookkeeping
• Daily bookkeeping tasks for Investment Company A & B.
• Perform monthly bank reconciliations and year-end financial statement preparation.
• Liaise with tax service providers to file corporate tax and HST returns.
• Manage cashflow and investments with third-party providers.
• Handle CRA filings (e.g., T5, HST) and address CRA reviews or inquiries.
• Complete reports for Statistics Canada requirements.
Trust & Personal Tax
• Assist with personal tax returns in collaboration with external providers (e.g., EY).
• Gather, organize, and transmit tax documents, ensuring compliance.
• Respond to tax queries, CRA reviews, and file adjustments, as necessary.
• File and pay personal HST returns.
• Monitor tax instalments and manage family members' notices of assessment.
Personal Treasury Management
• Process personal expense reimbursements and household financial tasks.
• Manage investments, shareholder loan balances, and disbursement tracking.
• Reconcile household and trust-related bank accounts.
• Support with occasional administrative tasks (e.g., travel arrangements).
• Handle documentation for personal donations and trust matters.
• Oversee household bill payments for properties, loans, and other expenditures.
Qualifications & Skills
• Proven experience in accounting, administration, foundation/charity management, or a similar field.
• Strong proficiency in bookkeeping software and financial tools.
• Knowledge of CRA filing requirements for charities, trusts, and personal taxes is essential.
• Exceptional attention to detail with strong organizational skills.
• Ability to manage multiple tasks and communicate effectively.
• Familiarity with personal assistant tasks and documentation management is an asset.
About Robert Half
Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers. We offer contract, temporary and permanent placement solutions for roles in finance and accounting, technology, marketing and creative, legal, and administrative and customer support. Named to Fortune’s World’s Most Admired Companies and 100 Best Companies to Work For® lists and a Forbes Best Employer for Diversity, Robert Half is the parent company of Protiviti®. Robert Half is traded on the New York Stock Exchange (symbol: RHI) and is a member of the S&P 500 index.