About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Toronto, Ontario, Canada (Hybrid)

At Hitachi Rail, our people and customers are at the heart of what we do. We aim to create events and experiences that are engaging, impactful, and reflective of our commitment to fostering a diverse and inclusive workplace. As the Event Planner, you will play a central role in planning and executing company-wide events that connect and celebrate our employees and customers.

Your primary responsibility will be to plan, coordinate and execute all company-wide events, with a focus on improving employee experience (All Hands, DEI, People Manager Forum) initiatives. To deliver each event, you will lead a cross-functional team of stakeholders while managing logistics, budgets, team collaboration, communication, and post-event follow-up to ensure the goals of the event are successfully met.

This is a 18 months Fixed Term Employment Key Accountabilities:

• Develop and maintain an annual events calendar, including key DEI initiatives (e.g., Chinese New Year, Black History Month, Pride).
• Plan, coordinate, and execute events from start to finish, including logistics, operations, on-site support, and event analytics and success.
• Manage event budgets, ensuring cost-effective delivery while maintaining high-quality experiences.
• Manage event documentation, license applications and approvals, and reporting.
• Handle purchase requisitions (PRs) and purchase orders (POs) for event-related expenses, ensuring timely approvals and payments.
• Liaise with external vendors and partners, negotiating contracts and overseeing services such as venue setup, catering, and audiovisual needs.
• Build and maintain relationships with key stakeholders, including sponsors, partners, and vendors, to ensure long-term collaboration and support for events.
• Source, manage, and distribute branded merchandise for events.
• Collect and analyze feedback from event attendees, stakeholders, and vendors to measure event success and identify areas for improvement.
• Prepare detailed post-event reports, including key performance indicators (KPIs) such as attendance, engagement, and budget performance.
• Provide administrative support to the Executive Office, assisting with event tasks as needed.
• Support the Communications and Marketing team with research, writing, and design tasks related to event promotion and branding.

Key Requirements:

• Strong organizational and time management skills, with the ability to juggle multiple projects and deadlines simultaneously.
• Excellent communication and interpersonal skills, with the ability to liaise across teams, departments, and levels of management.
• Creative problem-solving skills and a passion for producing innovative event concepts.
• Enthusiastic, energetic, and solutions-focused, with a commitment to creating impactful and memorable experiences.
• Meticulous attention to detail and a proactive approach to troubleshooting event-related challenges.
• Experience managing procurement processes is preferred.
• Analytical mindset with the ability to interpret data and use insights to drive improvements.
• Proficient with English language.

Preferred Qualifications:

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field (preferred).
• Minimum 5-7 years of experience in event planning, coordination, or a related role.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.