Our client is seeking a highly capable and proactive individual to provide comprehensive executive and personal support to the CEO of a dynamic and fast-moving organization. This role plays a vital part in enabling the CEO to remain focused on high-level priorities by managing the day-to-day details of both professional and personal obligations.

About the Role:

This is a full-time, in-office position designed for someone who thrives in a hands-on, multifaceted support role. You will act as the CEO’s right hand, providing seamless coordination, effective communication, and strategic assistance across both business and personal domains.

Key Responsibilities:

• Manage and coordinate the CEO’s calendar, anticipating needs and ensuring appointments are prioritized and aligned with business objectives
• Act as a point of contact between the CEO and internal/external stakeholders, representing the office with professionalism and discretion
• Handle personal logistics and errands to streamline the CEO’s daily responsibilities
• Arrange and manage travel (business and personal), including flights, accommodations, and itineraries
• Provide real-time support by responding promptly to calls, texts, and emails
• Prepare agendas, coordinate logistics, and capture action items during meetings; follow up with stakeholders to ensure accountability
• Draft, edit, and organize reports, presentations, emails, and other communications on behalf of the CEO
• Ensure all documents requiring CEO approval or signature are thoroughly reviewed and error-free
• Screen and manage incoming inquiries, directing them appropriately to maximize efficiency
• Utilize sound judgment and forward-thinking to identify potential issues, solve problems independently, and keep operations running smoothly
• Oversee the general upkeep of the office space, liaising with vendors and ensuring a functional and organized work environment
• Lead planning and execution of office moves or workspace updates, coordinating with external service providers as necessary
• Flexibly take on additional responsibilities based on evolving organizational needs

Qualifications & Skills:

• Completion of a post-secondary degree or diploma
• Minimum of 7 years’ experience supporting senior executives in both business and personal capacities
• Background working in fast-paced, high-demand environments with a strong commitment to confidentiality
• Expertise in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams)
• Excellent interpersonal and written communication skills
• Highly organized with strong attention to detail and an ability to juggle multiple priorities
• Strong initiative, resourcefulness, and sound judgment in ambiguous or time-sensitive situations
• Proven ability to handle sensitive information with discretion and professionalism
• Experience managing physical office operations and leading logistics for office moves is a strong as

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.