Neelands is a family owned, private Canadian company that has been in the refrigeration and HVAC business since 1958. We have a long history of providing comprehensive refrigeration and HVAC design, installation, and service offerings to Supermarkets as well as Commercial and Industrial markets across North America. We are a leader in advanced refrigeration technologies and state of the art products, offering turnkey solutions for new construction, retrofits for existing facilities, system controls, HVAC services, and sustainable energy services.

Since 1958, Neelands has been providing industry- leading and customized solutions for a broad range of industries and businesses. We are proud to have a dedicated and highly skilled technical team that is focused on refrigeration, HVAC, energy management, controls, equipment sales, service and maintenance.

Neelands Group began as a family-run business, and to this day, we treat our team like extended family. We offer a competitive salary, learning opportunities, and a range of benefits.

Position Summary:
Neelands is actively seeking a full-time highly organized and detail-oriented Payroll Administrator to support our payroll operations. This position will play a vital role in ensuring the accurate, timely, and confidential processing of payroll for all Canadian and U.S. employees. The ideal candidate will have a strong numerical aptitude and be committed to maintaining accurate financial records and compliance with payroll regulations.

Key Responsibilities:

• Payroll Processing: Assist in the accurate and timely processing of weekly payrolls, including data entry, timekeeping verification, wage calculation and deductions for both hourly and salary employees.
• Compliance: Support the team in ensuring compliance with federal, state/provincial, and local tax regulations as well as company policies.
• Reconciliation and Reporting: Assist with reconciling payroll discrepancies and generating various payroll reports for management and audit purposes (e.g., month-end, quarter-end, and year-end reports).
• Employee Support: Serve as a primary point of contact for employee inquiries regarding pay, tax deductions, and other payroll issues by providing timely and professional responses.
• Administrative Support: Assist with general administrative tasks within the payroll and finance department as needed.

Qualifications and Skills:

• Minimum 2 years of experience processing North America (Canada and U.S.) payroll.
• Proven proficiency in Microsoft Excel (including VLOOKUP, pivot tables, and formulas) and other Microsoft Office applications.
• Experience with payroll and ERP software (e.g., Dayforce and Acumatica or similar platforms).
• Exceptional attention to detail and accuracy in data entry and calculations.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet strict deadlines.
• Excellent communication skills, both written and verbal.
• Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

Preferred Qualifications and Skills:

• Payroll Compliance Practitioner (PCP) certification or currently working towards.
• Previous experience with union payroll and dues remittance would be an asset.
• Prior use of Dayforce and/or Acumatica is beneficial.

What you Bring to the Team:

• Professional and approachable: You have a friendly and professional demeanor when interacting with all levels of management and staff.
• Highly skilled communicator: You possess exceptional organizational, interpersonal, and communication skills.
• Driven and collaborative: You are a self-starter who thrives both independently and as a collaborative team member.
• Trustworthy: You have proven experience handling confidential and sensitive information with utmost discretion.
• Composed under pressure: You can excel in a high-pressure, time-sensitive environment.
• Sharp and resourceful: You demonstrate strong judgment and initiative, and problem-solving skills for effective multi-tasking and prioritization.
• Meticulous and accurate: You have a keen eye for detail and unwavering commitment to accuracy.
• Positive attitude: You bring a positive, hands-on “can-do” attitude to every task.

Why join Neelands?

• Paid Time Off: Enjoy a healthy work-life balance with dedicated vacation and sick days.
• Comprehensive Benefits Package: We have a robust benefits plan for your health and well-being.
• Retirement Savings: Plan for your future with our RRSP/DPSP program.
• Competitive Compensation: We offer a competitive salary that recognizes your skills and contributions.
• Weekly Pay: Get paid every week, ensuring consistent cash flow.
• Employee Assistance Program (EAP): Access confidential support and resources for life’s challenges.
• Professional Growth: We invest in your success with ongoing professional development and training opportunities.

Neelands Group Limited is committed to providing accessible employment practices that comply with Accessibility standards and regulations. If applicants require accommodation for a disability during the recruitment process, they must make their needs known in advance. Please notify Human Resources or the hiring manager upon scheduling your interview.

If you are a team player and you are looking for an opportunity to grow with Neelands, we encourage you to submit your resume.

We thank all applicants for their interest in Neelands; however only those selected for an interview will be contacted. Please no phone calls or agencies.

Neelands is an equal opportunity employer.

Accommodations are available upon request. If applicable, please inform Neelands Group Limited of accommodations that are required during the recruitment process.