Are you a highly organized and proactive administrative professional with a passion for
efficiency and innovation? We're seeking a dedicated Administrative Support Specialist to join our Cabin Operations team. In this pivotal role, you will provide comprehensive administrative assistance to our senior leaders and project managers, playing a key part in the smooth operation of our business.

We are looking for someone eager to explore and implement cutting-edge AI tools to
revolutionize our administrative processes. If you're excited by the prospect of learning new technologies and contributing to a more efficient future, we want to hear from you!

Key Responsibilities:

HR Administration:

• Assist senior leaders with various human resources administrative tasks,
  including onboarding support, record keeping, and scheduling interviews.

• Support the coordination of HR-related meetings and events.

• Maintain confidentiality and accuracy of all HR documentation

Project Management Administration:

• Provide administrative support to Project Managers, including scheduling
  meetings, preparing agendas, and taking minutes.

• Assist with preparing, organizing and maintaining project documents
  including contracts, drawings, permits, RFI's, submittals and change
  orders.

• Assist with the organization and tracking of project documentation.

• Help monitor project timelines and deliverables as needed

General Administrative Support:

• Prepare and format documents, presentations, and reports.
  o Assist with creating presentations, bid packages, or submission
  documents as needed

• Prepare and format reports, meeting minutes, letters, and other project-
  related documents.

• Organize and maintain digital filing systems for easy document retrieval.

• Collect, review, and submit vendor and subcontractor invoices for approval
  and payment.

• Ensure invoice coding aligns with the budget and cost tracking systems

• Track and manage logs for RFIs, submittals, transmittals, and change orders

• Follow up on action items from meetings and ensure proper documentation is filed

• Order and manage office supplies.

• Perform other administrative duties as required to ensure the efficient operation of Cabin Operations

AI Tool Adoption & Implementation:

• Actively research, test, and utilize AI tools to identify opportunities
  for administrative efficiency improvements.

• Collaborate with the team to integrate new AI solutions into daily
  workflows.

• Be open to participating in training courses to enhance your knowledge
  and skills in AI tools.

Qualifications:

• Proven experience in an administrative support role, preferably supporting senior
  leadership or project teams.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize tasks, manage multiple deadlines, and work effectively in a
  fast-paced environment.

• A proactive, self-starter attitude with a strong desire to learn and adapt to new
  technologies.

• Openness and enthusiasm for learning, testing, and utilizing AI tools to
  enhance administrative efficiency.

What We Offer:

• A dynamic and supportive work environment.

• Opportunity to play a key role in improving our administrative processes through
  innovative technology.

• Investment in your professional development, including training courses to
  facilitate the adoption of AI for administrative tasks.

• Competitive salary and benefits package.

If you're ready to bring your administrative expertise and your curiosity for AI to our
team, we encourage you to apply!