Job Description

Aeromag is looking for an Office Administrator based in our Calgary Airport station. This is temporary one-year full-time position. The Office Administrator will be responsible for coordinating administrative tasks, supporting the Operations Team, managing documentation, and ensuring a smooth communication process across departments within Aeromag. This position will be working closely with the General Manager and Assistant General Manager in contributing to the day-to-day performance of the station.

Main Responsibilities

• Provide administrative support to management and operations teams.
• Direct incoming calls to the appropriate personnel, greet and direct visitors.
• Assist with invoicing, generate purchase orders, process expense claims for employees and holders of company credit cards.
• Manage internal communications to help ensure smooth day-to-day operations
• Maintain the electronic and physical filing systems, ensuring accuracy and accessibility.
• Assist with the full recruitment cycle for seasonal employees including job posting, pre-screen calling, interview set up, employee onboarding/offboarding.
• Coordinate employee’s security clearance and background checks.
• Maintain cleaning and office supply inventories.
• Prepare weekly management meeting minutes.
• Other administrative duties as required.

Required Skills and Certifications

· Previous experience in an office administrator or coordinator role (minimum 2 years)

· High school diploma or equivalent; additional qualifications in office administration or post-secondary education is an asset

· Possess a valid class 5 driver’s license.

· Must be able to obtain a Restricted Area Identity Card (RAIC).

· Proficient in Microsoft Office (Excel, Word, Outlook, and Teams)

· Excellent written and verbal communication skills

· Demonstrates ability to maintain confidentiality

· Personable and professional demeanor, with a collaborative approach to working within a team environment, as well as independently

· Strong written and verbal communication, with attention to detail and formatting.

· Excellent organizational skills and the ability to manage multiple tasks effectively

If the challenges of this position are of interest to you and you believe you have the necessary skills required, please submit your candidacy to jobs@aeromag2000.com.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Employee assistance program
• Flexible schedule
• Life insurance
• On-site parking

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person