Overview:

Reporting to the Manager, Accounting Services, the Payroll Coordinator supervises and supports the payroll team to ensure timely payment of remuneration to employees. Responsibilities include overseeing the preparation of employee pay, ensuring accurate payroll changes and records are maintained, ensuring that external parties receive required remittances and ensuring successful implementation of policies and procedures to support corporate initiatives.

The Payroll Coordinator is also responsible for the testing and implementation of system modifications, oversight of year-end calculations and overall compliance with legislative requirements and applicable agreements.

Responsibilities:

• Review and approve all reconciliations for payroll deductions and remittances.
• Review payroll reports of employee earning and deductions and ensure that payroll balances and that various deductions are paid and remitted to external agencies.
• Monitor and ensure payroll is in compliance with legislative requirements and all applicable agreements.
• Validate payroll changes that affect an employee’s gross to net calculation.
• Create general ledger and accounts payable transactions. Approve general ledger reconciliations.
• Review and approve calculations for employees’ final pay.
• Review and approve all employee retirement estimates and meet with employees to discuss calculations.
• Respond to escalated inquiries from internal and external parties. Coordinate with internal departments regarding the impact of changes to payroll.
• Conduct performance evaluations for direct reports, using regular feedback and coaching techniques as means for employee development and performance improvement.
• Participate in recruitment, support training and development opportunities, and provide coaching and guidance to staff.

Qualifications:

Education:

• Completion of Certified Payroll Manager (CPM) certification.
• Diploma in Business Administration or related field is an asset.

Experience:

• Seven years progressive payroll experience, of which three years is in a supervisory or lead capacity.
• Payroll experience in a unionized environment is an asset.

Technical Knowledge and Skills:

• Strong working knowledge of application of payroll legislation, regulation, and related acts, as well as regulated payroll deductions (income tax, CPP, EI).

• Proficient in use of in-house payroll applications and software.

• Proficient in applicable office software (Excel, Word, Access, Outlook).

• Interpret and apply pension and benefit regulations and payments.

• Strong leadership skills.

Employee Benefits:

Health benefits

We offer a comprehensive health benefits program that includes:

• flexible health, dental and vision plans
• health spending account
• travel health coverage
• other extended health benefits such as ambulance, massage and physiotherapy

Financial security

In an effort to support financial security, we offer:

• registered pension plan
• group, dependent, and optional life insurance coverage
• critical illness insurance
• sick leave to cover short-term disability
• long-term disability

Wellness

We offer programs that focus on how to better achieve a balance between work and personal commitments, as well as maintain a healthy workplace culture. This includes:

• vacation entitlement
• flexible work arrangement for eligible positions
• maternity, parental and adoptive leaves
• bereavement and family responsibility leaves
• employee and family assistance program
• mental-health programming
• lunch-and-learn offerings
• discounted gym memberships and wellness account

Diversity and inclusion

Manitoba Public Insurance believes that diversity and inclusion strengthens us. We consider ourselves to be a barrier-free organization where individual values, beliefs and practices are respected and appreciated for the diversity they bring to our work life.

Employee recognition

It’s important to recognize our employees for their contributions. Not only do we recognize employees as they achieve milestone years in their careers, we also have several outlets for leaders and peers to reward each other for work well done.

Professional development

We want our employees to grow, which is why we offer support in keeping their skills up-to-date. We offer in-house training, professional development and an educational assistance program.

Safety and health

In an effort to encourage a safe and healthy work environment, we offer various safety, health and workplace policies and programs along with technical expertise and assistance to support employee activities in safety and health.