Top Benefits
About the role
What We Do. Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity . This is an exciting opportunity in a new role that will allow you to interact with various aspects of the organization. We are looking for people who want to be hands on and are eager to build something from the ground up. The successful candidate will be a great team player, who is motivated, organized, and adapts to new processes and technology quickly.
Responsibilities.
- Support our Operations team with e-billing issues or questions
- Respond to Client e-billing questions
- Liaise with clients, vendors and internal stakeholders resolving rejected or reduced invoices
- Review of client guidelines as it pertains to billing
- Convert standard invoices into acceptable LEDES/XML formats
- Problem solve issues related to failed invoice submissions
- Monitor invoices through to approval and payment
- Perform monthly auditing responsibilities
- Submission of timekeeper rates
- Prepare consolidated invoices for assigned clients
- Provide accrual information and respond to audits on request
- Follow up on overdue invoices with client and internal stakeholders
- Perform other assigned tasks and duties necessary to support the Team
Qualifications, Competencies And Experience.
- Excellent verbal and written communication skills with experience communicating with clients
- 1 year billing or administrative experience
- Previous experience and knowledge in the area of Intellectual Property is considered an asset
- Strong analytical and research skills
- Strong technical skills including proficiency with MS Word, Outlook and Excel.
- Keen eye for identifying opportunities
- Ability to work independently and take initiative
- This role is English essential, but French language skills would be an asset
- Experience with 3e Elite is an asset
- Experience with E-Billing Hub would be considered an asset
Smart & Biggar offers a comprehensive total rewards package including:
- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
About Smart & Biggar
Smart & Biggar is widely recognized as Canada’s leading firm for intellectual property, and with over 180 lawyers, patent agents and trademark agents. We are also the largest firm focused purely on IP and related specialty areas.
We have a storied history and tradition of providing the highest quality of IP advisory services and have filed more patent and trademark applications than any firm in Canada. Our decades of experience in intellectual property, combined with our deep knowledge and expertise across a wide range of technologies and industries, allows us to provide clients with clarity on opportunities and solutions to leverage and maximize IP.
No other firm can claim a stronger track record of victories in intellectual property litigation for its clients than Smart & Biggar. We pride ourselves on providing clients with the rare combination of successful trial experience, deep subject matter expertise and sophisticated and practical skills and analysis.
Top Benefits
About the role
What We Do. Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity . This is an exciting opportunity in a new role that will allow you to interact with various aspects of the organization. We are looking for people who want to be hands on and are eager to build something from the ground up. The successful candidate will be a great team player, who is motivated, organized, and adapts to new processes and technology quickly.
Responsibilities.
- Support our Operations team with e-billing issues or questions
- Respond to Client e-billing questions
- Liaise with clients, vendors and internal stakeholders resolving rejected or reduced invoices
- Review of client guidelines as it pertains to billing
- Convert standard invoices into acceptable LEDES/XML formats
- Problem solve issues related to failed invoice submissions
- Monitor invoices through to approval and payment
- Perform monthly auditing responsibilities
- Submission of timekeeper rates
- Prepare consolidated invoices for assigned clients
- Provide accrual information and respond to audits on request
- Follow up on overdue invoices with client and internal stakeholders
- Perform other assigned tasks and duties necessary to support the Team
Qualifications, Competencies And Experience.
- Excellent verbal and written communication skills with experience communicating with clients
- 1 year billing or administrative experience
- Previous experience and knowledge in the area of Intellectual Property is considered an asset
- Strong analytical and research skills
- Strong technical skills including proficiency with MS Word, Outlook and Excel.
- Keen eye for identifying opportunities
- Ability to work independently and take initiative
- This role is English essential, but French language skills would be an asset
- Experience with 3e Elite is an asset
- Experience with E-Billing Hub would be considered an asset
Smart & Biggar offers a comprehensive total rewards package including:
- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
About Smart & Biggar
Smart & Biggar is widely recognized as Canada’s leading firm for intellectual property, and with over 180 lawyers, patent agents and trademark agents. We are also the largest firm focused purely on IP and related specialty areas.
We have a storied history and tradition of providing the highest quality of IP advisory services and have filed more patent and trademark applications than any firm in Canada. Our decades of experience in intellectual property, combined with our deep knowledge and expertise across a wide range of technologies and industries, allows us to provide clients with clarity on opportunities and solutions to leverage and maximize IP.
No other firm can claim a stronger track record of victories in intellectual property litigation for its clients than Smart & Biggar. We pride ourselves on providing clients with the rare combination of successful trial experience, deep subject matter expertise and sophisticated and practical skills and analysis.