Assistant Office Supervisor (E)

Galt Collegiate Institute

Educational Services

Applicants will be considered in the following order:

1. Qualified permanent ESS/OSSTF Bargaining Unit employees.

2. Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.

3. Qualified external applicants (includes employees from other Bargaining Units)

Reporting to the Principal through the Office Supervisor, the successful applicant for this Educational Support Staff position Level E will work 35 hours per week, 12 months per year, effective immediately.

Responsibilities:

• Support the vision, philosophy and procedures of the school;
• Able to assume supervisory responsibilities in the absence of the Office Supervisor;
• Assist with computer systems, including assisting with compiling of school reports and maintenance of data using Aspen, GradeBook, K212, EasyConnect, School-Day and EQAO;
• Assist with reception of Occasional Teaching staff which would include issuing keys and packages;
• Responsible for Schedule 'A' and Student Activities budget including deposits, petty cash, purchase orders, warehouse orders and office supplies;
• Assist with managing Mark Reporting, Semester Set-Up, School Website, Staff Handbook, Staff database and any school related initiatives;
• Assist with exams, Commencement and photocopier (codes for staff, repair tickets and order supplies);
• Interact positively with students, staff and community;
• Answer and screen requests from the school community; and Other duties as assigned by the Office Supervisor and/or Principal.

Qualifications:

• A Secondary School Graduation Diploma is required;
• Ability to work collaboratively as a member of the administrative team of the school;
• Working knowledge and experience with Aspen - including custom reports, MS Office, Word Press, Excel, MarkBook, K212, GAFE, School-Day, EasyConnect and Windows is required;
• Possess excellent interpersonal skills;
• Able to communicate effectively, both orally and in written form, with staff, students and the community;
• Possess excellent organizational and time management skills;
• Possess the ability to complete assigned duties with minimal supervision; and
• Previous work experience in a secondary school office would be an asset.

Applicant Self-Identification Questions

The information collected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system . Information is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act . Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact .

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.