LINC Program Registration and Recruitment Assistant
Top Benefits
About the role
The Opportunity
The Global Access department at Keyano College is currently seeking a Registration and Recruitment Assistant. Reporting to the Associate Dean, Academic Upgrading & Global Access, this role is responsible for student intake and withdrawal processes including statistics, records, enrolment reporting, and recruitment for the LINC program. The Registration and Recruitment Assistant will ensure excellent customer service to internal and external stakeholders by maintaining the LINC program registration functions, including but not limited to, the College’s internal processes (PowerCampus and Connect) and IRCC processes (iCARE). The LINC Registration and Recruitment Assistant will work closely with both the LINC Chair, Office of the Registrar, and the LINC team.
Language Instruction for Newcomers to Canada (LINC) is an English language training and settlement program funded by Immigration, Refugees and Citizenship Canada (IRCC) that is offered at Keyano College. The LINC program has different registration requirements than other College programming and requires additional registration procedures and reporting required by IRCC.
Note: this is not a remote or hybrid work opportunity, you will be required to work on campus in Fort McMurray, AB.
About Us
Keyano College is a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. We are a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.
Duties & Responsibilities
- Perform data entry into relevant databases, including entry of new intakes, tracking applications, enrollment, attendance, withdraws and drops, and course section changes.
- Enter, access, retrieve, and maintain student and class information in relevant databases.
- File, provide, and maintain documentation as required.
- Provide professional customer service and program delivery to LINC students.
- Liaise with relevant LINC administration team members, Office of the Registrar, IT, and others to ensure smooth processes between departments.
- Monitor, track and summarize all student inquiries and identified gaps as needed using the established database and procedures.
- Create and maintain waitlists for LINC levels in College registration system and government client tracking system.
- Prepare standardized reports for the LINC Program Chair as requested on program, client, or other critical student data for the Program Chair’s decision-making or to support required accountability reports.
- Analyze registration data and student evaluations to identify challenges and create reports for decision-making and future program planning.
- Create and format class schedules, schedule room bookings for classrooms and computer labs.
- Build and maintain good relationships with members of LINC client sectors in the community.
- Work with the LINC administrative and delivery teams to prioritize, develop and deliver positive promotional events.
- Support program promotion and student recruitment as needed.
- Provide administrative assistance to instructors and LINC administration when needed.
Qualifications
-
Office Administration Diploma or Business Administration Diploma or equivalent combination of qualifications acceptable by the employer.
-
Dedication to excellent customer service.
-
At least one full year experience working in a busy office setting in a post-secondary institution.
-
Proven ability to communicate clearly and respectively with diverse internal and external clients.
-
Proven ability to connect quickly with clients from various cultural, religious, ethnic, educational and socioeconomic backgrounds.
-
Proven ability to work collaboratively in a pro-active manner within a high-performance team environment.
-
Proven ability to track and analyze data.
-
Proven ability to create reports.
-
Candidate must demonstrate excellent organizational skills, including being able to multi-task and prioritize.
-
Highly proficient MS Office skills are required for this position.
-
Knowledge of English as an Additional Language programming and the settlement sector would be an asset.
Please note, if your education was received internationally, we will require you provide an international education assessment through IQAS, WES, or one of the other nationally designated organizations upon hire.
Compensation and Benefits
-
Compensation is $ 54,950.18 per year as per the CUPE AS5 collective agreement with comprehensive health and benefit package.
-
Employer paid comprehensive health and dental benefits, including a health spending account.
-
Pension plan through LAPP
-
This position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month (This allowance is reviewed annually and is subject to budget approval).
-
Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years
-
Life insurance is 2.5 times your annual salary
-
Paid sick days
We offer various perks and discounts to our employees:
- Employee Service and Academic Achievement recognition
- Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well-known gym and recreational facility).
- Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
- Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
Additional Information
At Keyano College, we prioritize Equity, Diversity, Inclusivity, and Belonging (EDIB) in all aspects of our operations. We acknowledge the deep-seated historical injustices embedded in colonial systems, which have perpetuated inequality and marginalization. It is our firm commitment to confront and dismantle these oppressive legacies. Our College community is actively working to embed EDIB principles into our institutional framework, fostering a culture of accountability, respect, and empathy.
We strive to create equitable and inclusive spaces where everyone feels seen, valued, and heard, recognizing that our journey toward justice is ongoing and requires continuous learning, unlearning, and collective action. Together, we will challenge the status quo, amplify diverse voices, and build a more equitable and inclusive future for all members of our College community.
We would like to thank all applicants in advance for submitting their resumes and considering Keyano College as their employer of choice. Please note, only those candidates chosen to continue through the selection process will be contact.
Company
Keyano College
Location
Academic & Student Experience
Opening Date
12-06-2025
Starting Date
01-07-2025
About Keyano College
Keyano College is a public, board-governed college operating as a Comprehensive Community Institution under the authority of the Post-secondary Learning Act of Alberta. Keyano College plays an active role in Campus Alberta by collaborating with other post-secondary institutions to increase access to learning opportunities for students in the Regional Municipality of Wood Buffalo. Campuses in Fort McMurray and Fort Chipewyan, as well as learning centres in the regional communities of Fort McKay, Conklin, Janvier, and Gregoire Lake, provide a diverse population with a variety of learning opportunities through classroom-based, online and blended delivery models. Keyano also serves a wider learner population in other provinces and territories through consortia such as eCampusAlberta and Alberta-North.
Keyano College offers certificates and diplomas, university transfer, apprenticeship, academic upgrading and, through collaboration with other post-secondary institutions, degree completion options. Courses and programs of study include the liberal arts, business, education, environmental science, performing and visual arts, health, sciences and technologies, human services, humanities, trades, transportation, heavy equipment operations and industrial skills.
LINC Program Registration and Recruitment Assistant
Top Benefits
About the role
The Opportunity
The Global Access department at Keyano College is currently seeking a Registration and Recruitment Assistant. Reporting to the Associate Dean, Academic Upgrading & Global Access, this role is responsible for student intake and withdrawal processes including statistics, records, enrolment reporting, and recruitment for the LINC program. The Registration and Recruitment Assistant will ensure excellent customer service to internal and external stakeholders by maintaining the LINC program registration functions, including but not limited to, the College’s internal processes (PowerCampus and Connect) and IRCC processes (iCARE). The LINC Registration and Recruitment Assistant will work closely with both the LINC Chair, Office of the Registrar, and the LINC team.
Language Instruction for Newcomers to Canada (LINC) is an English language training and settlement program funded by Immigration, Refugees and Citizenship Canada (IRCC) that is offered at Keyano College. The LINC program has different registration requirements than other College programming and requires additional registration procedures and reporting required by IRCC.
Note: this is not a remote or hybrid work opportunity, you will be required to work on campus in Fort McMurray, AB.
About Us
Keyano College is a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. We are a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.
Duties & Responsibilities
- Perform data entry into relevant databases, including entry of new intakes, tracking applications, enrollment, attendance, withdraws and drops, and course section changes.
- Enter, access, retrieve, and maintain student and class information in relevant databases.
- File, provide, and maintain documentation as required.
- Provide professional customer service and program delivery to LINC students.
- Liaise with relevant LINC administration team members, Office of the Registrar, IT, and others to ensure smooth processes between departments.
- Monitor, track and summarize all student inquiries and identified gaps as needed using the established database and procedures.
- Create and maintain waitlists for LINC levels in College registration system and government client tracking system.
- Prepare standardized reports for the LINC Program Chair as requested on program, client, or other critical student data for the Program Chair’s decision-making or to support required accountability reports.
- Analyze registration data and student evaluations to identify challenges and create reports for decision-making and future program planning.
- Create and format class schedules, schedule room bookings for classrooms and computer labs.
- Build and maintain good relationships with members of LINC client sectors in the community.
- Work with the LINC administrative and delivery teams to prioritize, develop and deliver positive promotional events.
- Support program promotion and student recruitment as needed.
- Provide administrative assistance to instructors and LINC administration when needed.
Qualifications
-
Office Administration Diploma or Business Administration Diploma or equivalent combination of qualifications acceptable by the employer.
-
Dedication to excellent customer service.
-
At least one full year experience working in a busy office setting in a post-secondary institution.
-
Proven ability to communicate clearly and respectively with diverse internal and external clients.
-
Proven ability to connect quickly with clients from various cultural, religious, ethnic, educational and socioeconomic backgrounds.
-
Proven ability to work collaboratively in a pro-active manner within a high-performance team environment.
-
Proven ability to track and analyze data.
-
Proven ability to create reports.
-
Candidate must demonstrate excellent organizational skills, including being able to multi-task and prioritize.
-
Highly proficient MS Office skills are required for this position.
-
Knowledge of English as an Additional Language programming and the settlement sector would be an asset.
Please note, if your education was received internationally, we will require you provide an international education assessment through IQAS, WES, or one of the other nationally designated organizations upon hire.
Compensation and Benefits
-
Compensation is $ 54,950.18 per year as per the CUPE AS5 collective agreement with comprehensive health and benefit package.
-
Employer paid comprehensive health and dental benefits, including a health spending account.
-
Pension plan through LAPP
-
This position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month (This allowance is reviewed annually and is subject to budget approval).
-
Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years
-
Life insurance is 2.5 times your annual salary
-
Paid sick days
We offer various perks and discounts to our employees:
- Employee Service and Academic Achievement recognition
- Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well-known gym and recreational facility).
- Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
- Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
Additional Information
At Keyano College, we prioritize Equity, Diversity, Inclusivity, and Belonging (EDIB) in all aspects of our operations. We acknowledge the deep-seated historical injustices embedded in colonial systems, which have perpetuated inequality and marginalization. It is our firm commitment to confront and dismantle these oppressive legacies. Our College community is actively working to embed EDIB principles into our institutional framework, fostering a culture of accountability, respect, and empathy.
We strive to create equitable and inclusive spaces where everyone feels seen, valued, and heard, recognizing that our journey toward justice is ongoing and requires continuous learning, unlearning, and collective action. Together, we will challenge the status quo, amplify diverse voices, and build a more equitable and inclusive future for all members of our College community.
We would like to thank all applicants in advance for submitting their resumes and considering Keyano College as their employer of choice. Please note, only those candidates chosen to continue through the selection process will be contact.
Company
Keyano College
Location
Academic & Student Experience
Opening Date
12-06-2025
Starting Date
01-07-2025
About Keyano College
Keyano College is a public, board-governed college operating as a Comprehensive Community Institution under the authority of the Post-secondary Learning Act of Alberta. Keyano College plays an active role in Campus Alberta by collaborating with other post-secondary institutions to increase access to learning opportunities for students in the Regional Municipality of Wood Buffalo. Campuses in Fort McMurray and Fort Chipewyan, as well as learning centres in the regional communities of Fort McKay, Conklin, Janvier, and Gregoire Lake, provide a diverse population with a variety of learning opportunities through classroom-based, online and blended delivery models. Keyano also serves a wider learner population in other provinces and territories through consortia such as eCampusAlberta and Alberta-North.
Keyano College offers certificates and diplomas, university transfer, apprenticeship, academic upgrading and, through collaboration with other post-secondary institutions, degree completion options. Courses and programs of study include the liberal arts, business, education, environmental science, performing and visual arts, health, sciences and technologies, human services, humanities, trades, transportation, heavy equipment operations and industrial skills.