Administrative Assistant
Top Benefits
About the role
Saturn Machine Works Ltd. is a CNC production machining shop, servicing the oil and gas, mining, automotive, industrial, and electrical industries, providing top quality machined parts of all types as well as prototypes and parts with complex geometries. Saturn Machine has 14 CNC machines, including large bore CNC lathes for large or long tubular parts to small bar-feed live tool lathes, as well as vertical and horizontal machining centers. Our CNC shop is supported by a conventional machine shop and in house engineering and design. We also perform secondary in-house processes such as part stamping, shot peen, glass bead, and phosphate. We also offer laser heat treat and cladding, as well as PTA and grinding.
Position Name: Administrative Assistant
Job Type: Part Time - 20 Hours per week
Rate: Competitive – Based on Experience
Shift: 10:00 AM – 2:00 PM, Monday – Friday
Qualifications & Experience:
· High school diploma, business courses, or relevant diplomas
· Proven experience in administrative roles
· Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
· Familiarity with office management procedures and basic accounting principles
· Experience with maintaining databases and record keeping systems
· Familiarity working with ERP software
Required Skills & Knowledge
· Strong communication skills both written and verbal
· Exceptional organizational and time management skills
· Detail oriented with a focus on accuracy and efficiency
· Ability to multitask and prioritize tasks effectively
· Discretion in handling confidential information
Responsibilities and Duties:
· Managing office tasks such as filing, data entry, and organizing documents
· Receptionist responsibilities such as answering calls, greeting visitors, and ordering office supplies
· Accounts Payable – create batches for received material, data entry, creating payable invoice packages, post vendor invoices, and file invoices
· Accounts Receivable – document organization, create customer invoices and credit memos, mail/email invoice copies to customers, file hard copies of invoice/sales order packages, send out monthly statements to customers
· Payroll – daily entering employees hours into a payroll report, prepare and finalize payroll reports for approval, assist with vacation hour maintenance
Working within our ERP system to scan and print reports
Website: www.saturnmachineworks.com
Job Types: Part-time, Permanent
Pay: $18.00-$23.00 per hour
Benefits:
- On-site parking
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
About Universe Machine Corporation
Universe Machine Corporation marked its 50th Anniversary in 2015 and its three divisions are located in a modern facility incorporating over 100,000 sq. ft. in Edmonton, Alberta.
Our Valve Repair and Modification Division includes the largest facility of its kind in Canada. As the "authorized" repair/modification center for numerous valve companies, Universe services range from hydro-testing, trim changes and extensions to full valve refurbishing back to OEM specifications. Our Engineering Department ensures we maintain the valve integrity/design to the latest industry standards.
Universe Machining and Welding Division specializes in working on some of the biggest & most unique components in Western Canada. Our large and diverse capacities enable us to also take on a wide variety of related work including CNC production manufacturing, laser heat treating & cladding, robotic & B pressure welding, surface grinding, fabricating, drilling and millwrighting services. Universe Machine has numerous proven procedures and certification including ISO 9001:2015, APEGA and ABSA.
Universe Machine Products Division designs and manufactures specialized Oilfield & Forestry Products including the following:
• Open & Closed Mouth compact Hydraulic Tubing & Casing Power Tongs, offered in a diverse range to meet Customer demand. Engineered, patented and tested to exceed today's tough requirements. Designed smaller and easily maneuverable with innovative safety features. • Unique and innovative Hydraulic and Manual Backups compatible with our brand, and other competitors' Power Tong units. • Bucking Units, designed to make up & break out pipes horizontally for pipe yards etc. • Pneumatic Kelly Spinners utilize air power and Friction Bite Units help reduce pipe damage. • Hydraulic Power Units, diesel or electrical driven, power our equipment. • Computerized Torque Monitoring Units measure and control torque as required. • Ruggedly designed Rotary Hogs in a range of sizes capable of shredding all types of wood & waste. • Valve Pressure Test Stands.
Administrative Assistant
Top Benefits
About the role
Saturn Machine Works Ltd. is a CNC production machining shop, servicing the oil and gas, mining, automotive, industrial, and electrical industries, providing top quality machined parts of all types as well as prototypes and parts with complex geometries. Saturn Machine has 14 CNC machines, including large bore CNC lathes for large or long tubular parts to small bar-feed live tool lathes, as well as vertical and horizontal machining centers. Our CNC shop is supported by a conventional machine shop and in house engineering and design. We also perform secondary in-house processes such as part stamping, shot peen, glass bead, and phosphate. We also offer laser heat treat and cladding, as well as PTA and grinding.
Position Name: Administrative Assistant
Job Type: Part Time - 20 Hours per week
Rate: Competitive – Based on Experience
Shift: 10:00 AM – 2:00 PM, Monday – Friday
Qualifications & Experience:
· High school diploma, business courses, or relevant diplomas
· Proven experience in administrative roles
· Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
· Familiarity with office management procedures and basic accounting principles
· Experience with maintaining databases and record keeping systems
· Familiarity working with ERP software
Required Skills & Knowledge
· Strong communication skills both written and verbal
· Exceptional organizational and time management skills
· Detail oriented with a focus on accuracy and efficiency
· Ability to multitask and prioritize tasks effectively
· Discretion in handling confidential information
Responsibilities and Duties:
· Managing office tasks such as filing, data entry, and organizing documents
· Receptionist responsibilities such as answering calls, greeting visitors, and ordering office supplies
· Accounts Payable – create batches for received material, data entry, creating payable invoice packages, post vendor invoices, and file invoices
· Accounts Receivable – document organization, create customer invoices and credit memos, mail/email invoice copies to customers, file hard copies of invoice/sales order packages, send out monthly statements to customers
· Payroll – daily entering employees hours into a payroll report, prepare and finalize payroll reports for approval, assist with vacation hour maintenance
Working within our ERP system to scan and print reports
Website: www.saturnmachineworks.com
Job Types: Part-time, Permanent
Pay: $18.00-$23.00 per hour
Benefits:
- On-site parking
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
About Universe Machine Corporation
Universe Machine Corporation marked its 50th Anniversary in 2015 and its three divisions are located in a modern facility incorporating over 100,000 sq. ft. in Edmonton, Alberta.
Our Valve Repair and Modification Division includes the largest facility of its kind in Canada. As the "authorized" repair/modification center for numerous valve companies, Universe services range from hydro-testing, trim changes and extensions to full valve refurbishing back to OEM specifications. Our Engineering Department ensures we maintain the valve integrity/design to the latest industry standards.
Universe Machining and Welding Division specializes in working on some of the biggest & most unique components in Western Canada. Our large and diverse capacities enable us to also take on a wide variety of related work including CNC production manufacturing, laser heat treating & cladding, robotic & B pressure welding, surface grinding, fabricating, drilling and millwrighting services. Universe Machine has numerous proven procedures and certification including ISO 9001:2015, APEGA and ABSA.
Universe Machine Products Division designs and manufactures specialized Oilfield & Forestry Products including the following:
• Open & Closed Mouth compact Hydraulic Tubing & Casing Power Tongs, offered in a diverse range to meet Customer demand. Engineered, patented and tested to exceed today's tough requirements. Designed smaller and easily maneuverable with innovative safety features. • Unique and innovative Hydraulic and Manual Backups compatible with our brand, and other competitors' Power Tong units. • Bucking Units, designed to make up & break out pipes horizontally for pipe yards etc. • Pneumatic Kelly Spinners utilize air power and Friction Bite Units help reduce pipe damage. • Hydraulic Power Units, diesel or electrical driven, power our equipment. • Computerized Torque Monitoring Units measure and control torque as required. • Ruggedly designed Rotary Hogs in a range of sizes capable of shredding all types of wood & waste. • Valve Pressure Test Stands.