Top Benefits
About the role
Regular/Temporary
Regular
Job Title
Licensing Associate
Job ID
70752
Location
McMaster Innovation Park (MIP)
Open Date
07/21/2025
Job Type
Continuing
Close Date
08/03/2025
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
MILO
Salary Grade/Band
Grade 8
Salary Range
$28.90 - $43.51 (hourly)
Hours per Week
35
Posting Details
JD0269
Schedule
Monday - Friday (35 Hours per week)
8:30am-4:30pm
Education Level
Bachelor's degree in a relevant field of study
Career Level
Requires 2 years of relevant experience
Job Description
Unit/Project Description:
McMaster Industry Liaison Office (MILO), a unit within the Office of the Vice-President, Research at McMaster University, supports faculty in the commercialization of their research. The Licensing Associate plays a key role in enabling copyright materials (questionnaires, surveys, digital tools, etc. developed by McMaster Faculty) to be made available to other research institutions, hospitals or clinics, and companies, with the aim of improving societal health and well-being.
Job Summary:
Responsible for providing administrative support in preparing, reviewing and finalizing intellectual property license agreements. Provides accurate and timely information to clients regarding intellectual property license agreements which require a thorough knowledge of various legal agreements and University policies and procedures.
Purpose and Key Functions:
- Prepare intellectual property license agreements based on established templates.
- Review intellectual property license agreements to ensure compliance with the University's policies, copyright laws, and indemnity clauses.
- Alert management of irregular and undesirable terms in agreements that are received from potential licensees and provide alternative recommendations.
- Provide information to clients in regards to intellectual property license agreements for questionnaires and translations
- Negotiate proposed clause changes in agreement templates with external clients. Review changes with management for approval.
- Review and finalize intellectual property license agreements for questionnaires with external clients.
- Track the progress of agreements to ensure the University and other parties meet any and all legal obligations.
- Conduct database, literature and internet searches to locate documents and articles related to University owned questionnaires.
- Provide information to licensees in regards to appropriate license agreements for online questionnaires.
- Calculate license fees and prepare invoices.
Supervision: No formal supervision of others is required.
Requirements:
- Bachelor's degree in a relevant field of study.
- Requires 2 years of relevant experience.
Assets:
- Experience in reviewing and negotiating legal agreements and contracts.
- Willingness to learn and adapt to new processes and gain new skills.
- Ability to problem solve and make decisions based on evidence or learned experiences.
Additional Information:
Anticipated Start Date**:** September 1, 2025
Location: McMaster Innovation Park
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.
Top Benefits
About the role
Regular/Temporary
Regular
Job Title
Licensing Associate
Job ID
70752
Location
McMaster Innovation Park (MIP)
Open Date
07/21/2025
Job Type
Continuing
Close Date
08/03/2025
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
MILO
Salary Grade/Band
Grade 8
Salary Range
$28.90 - $43.51 (hourly)
Hours per Week
35
Posting Details
JD0269
Schedule
Monday - Friday (35 Hours per week)
8:30am-4:30pm
Education Level
Bachelor's degree in a relevant field of study
Career Level
Requires 2 years of relevant experience
Job Description
Unit/Project Description:
McMaster Industry Liaison Office (MILO), a unit within the Office of the Vice-President, Research at McMaster University, supports faculty in the commercialization of their research. The Licensing Associate plays a key role in enabling copyright materials (questionnaires, surveys, digital tools, etc. developed by McMaster Faculty) to be made available to other research institutions, hospitals or clinics, and companies, with the aim of improving societal health and well-being.
Job Summary:
Responsible for providing administrative support in preparing, reviewing and finalizing intellectual property license agreements. Provides accurate and timely information to clients regarding intellectual property license agreements which require a thorough knowledge of various legal agreements and University policies and procedures.
Purpose and Key Functions:
- Prepare intellectual property license agreements based on established templates.
- Review intellectual property license agreements to ensure compliance with the University's policies, copyright laws, and indemnity clauses.
- Alert management of irregular and undesirable terms in agreements that are received from potential licensees and provide alternative recommendations.
- Provide information to clients in regards to intellectual property license agreements for questionnaires and translations
- Negotiate proposed clause changes in agreement templates with external clients. Review changes with management for approval.
- Review and finalize intellectual property license agreements for questionnaires with external clients.
- Track the progress of agreements to ensure the University and other parties meet any and all legal obligations.
- Conduct database, literature and internet searches to locate documents and articles related to University owned questionnaires.
- Provide information to licensees in regards to appropriate license agreements for online questionnaires.
- Calculate license fees and prepare invoices.
Supervision: No formal supervision of others is required.
Requirements:
- Bachelor's degree in a relevant field of study.
- Requires 2 years of relevant experience.
Assets:
- Experience in reviewing and negotiating legal agreements and contracts.
- Willingness to learn and adapt to new processes and gain new skills.
- Ability to problem solve and make decisions based on evidence or learned experiences.
Additional Information:
Anticipated Start Date**:** September 1, 2025
Location: McMaster Innovation Park
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.