Job ID: 57441

Job Category: Policy Planning & Research

Division & Section: Engineering & Construction Services, ECS Engineering Support Services

Work Location: Metro Hall, 55 John Street

Job Type & Duration: Full-time, Permanent

Hourly Rate and Wage Grade: $40.69 - $44.57

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 2-July-2025 to 16-July-2025

Major Responsibilities:

• Verifies operating and capital invoices, prepares and processes payments in accordance with the Construction Act legislation and the City’s financial policies and procedures

• Verifies and assists with Schedule A payments, parked documents, Journal Entries, Inter-divisional charges and cost recoveries in accordance with the City’s financial policies and procedures

• Prepares correspondence, forms, statements, statistical summaries or reports requiring the assessment and analysis of manual or computerized data.

• Monitors progress payments and performs lien searches when statutory holdbacks payments are released.

• Checks, prepares, processes and inputs departmental purchase orders and requisitions into the City’s Financial system (SAP) ensuring accuracy, and coordinates with PMMD staff

• Assists with preparation of Contract Release Orders and informal Request for Quotations

• Reconciles payments and discrepancies with accounts, SAP documents, and takes corrective action as required.

• Before closing of Purchase Orders, Contracts, etc., reconciles cost expenditures and holdback payments.

• Prepares year-end liabilities /accruals.

• Prepares Purchase Order Amendments (POAs) and related research and analysis for inflationary adjustments, Option Period renewals, term extensions, funding increase, etc.

• Provides information in response to inquiries/complaints and exchanges information with all levels of staff, the public, and/or private companies in accordance with City’s policies, procedures or relevant Acts and regulations.

• Checks for accuracy and conformity with regulations, statutes, policies and procedures.

• Performs financial analysis to resolve discrepancies in cost estimates, expenditures, reports, project histories, accounts payable and purchasing documents, etc. and prepares correcting journal entries.

• Tracks capital works in progress, such as updating reports on capital and maintenance work progress, conduct compliance reviews, data entries of contract payments, reconciling accounts and various budget related processes.

• Liaises with divisional staff, PMMD, and other corporate partners, as required in the preparation of POAs.

• Participates in working groups regarding the improvement of divisional processes/procedures

• Other duties as assigned.

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Post-secondary education in a related field such as Finance, Business Administration or an equivalent combination of education and experience.

• Experience with accounting procedures, practices and techniques including but not limited to accounts payable, general ledger and purchasing.

• Experience with computer based accounting systems (i.e. SAP).

• Considerable experience using Microsoft Office Suite (i.e. Word, Excel).

• Experience with project cost accounting, such as tracking progress payments and processing invoices.

You must also have:

• Knowledge of applicable by-laws and Federal & Provincial Sales Tax Legislation, the Construction Act, Municipal codes 195 and 71.

• Good written communications skills with the ability to compose correspondence and memoranda.

• Good oral and interpersonal skills with the ability to meet and deal with staff and the public in an efficient, diplomatic and courteous manner.

• Ability to work independently with minimal supervision and under time constraints.

• Ability to plan, prioritize and organize.

• Aptitude with figures, attention to detail and ability to do arithmetic calculations accurately.

A Candidate List will be established and remain active for three (3) months. This list will be used for the filling of current and future permanent and temporary vacancies in the posted job that become available within the posted or a different location in the Engineering & Construction Services Division.

Notes:

• Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting.
• If selected for a temporary position, employee's placement is conditional on the approval of his/her executive director/general manager or designate
• Temporary and fixed-term part-time non-union employees will be reassigned to this position
• In accordance with the City's Acting Assignment policy, if the posted non-union temporary position becomes permanent, it may not be reposted

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.