Position Overview

Reporting to the Office Manager, the Administrator position supports the branch and / or division through a variety of administrative tasks that may include report preparation, AP/AR entry, invoicing, reception duties, data entry, ordering supplies, filing and scheduling.

Job Duties

• Support the branch and / or division with all administrative tasks
• Including but not limited to:
• Reception: answer and direct phone calls, prepare job files, update internal systems
• Accounting: assist with AP/AR entry and invoicing
• Dispatch: data entry, scheduling and filing
• Human Resources: assist with recruitment, new hire packages, submit forms, filing, assign and monitor training
• Health and Safety: submit WCB forms, monitor leave of absence claims, and filing
• Provide excellent customer service
• Work under time constraints to meet specific timelines
• Ensure attention to detail and keen sense of safeguarding other people’s property and information
• Will practice good housekeeping at all times to ensure a safe and non-cluttered worksite
• Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
• Comply with all Belfor policies and procedures, as well as legislative requirements
• Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person
• Any other reasonable duties as assigned by their manager
• Attend all Belfor sponsored training courses

Qualifications

• Post-secondary administration courses / certification preferred
• 1+ year experience in office administration preferred
• Construction / Restoration / Insurance experience an asset
• Quick learner, detail oriented and self-motivated
• Demonstrates the importance in personal professional presentation
• Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
• Keen eye for detail
• Comprehensive understanding of customer service, principles and practices
• Eligible to operate a motor vehicle per Belfor’s vehicle policy
• Ability to work within a team or independently as needed
• Strong written and verbal communication skills
• Proven ability to multi-task in a fast paced environment
• Basic computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite
• Willing to work evenings, on call and weekends when requested
• Periodic travel may be required
• Criminal Record Check

Physical Demands

• Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
• Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
• Access and mobility in tight spaces
• Sustained periods of standing, sitting, walking, bending, and kneeling

BELFOR (Canada) Inc. is an inclusive and equal opportunity employer. While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.