Your Home Sold Guaranteed Realty Specialists Inc., Brokerage is seeking a Full-Time Real Estate Sales/Marketing Office Administrator to join our fast pace growing brokerage. Expected to have exceptional communication skills, both written and verbal, with a positive mindset and a drive to take initiative and get things done in a constantly evolving atmosphere. Must have a strong proficiency in Google Workspace, Canva, Microsoft Office and Social Media Platforms with basic experience in real estate documentations.

Job Description: Assist and Oversee All Office Operations Within the Sales and Marketing Departments

• Answer all incoming calls in a friendly and professional manner, when introduced
• Book and confirm corporate meeting appointments
• Greet and assist all clients/visitors
• Redirect calls and coordinate with answering service, when introduced
• Book meeting rooms when required for client and corporate meetings
• Receive deposit cheques and provide receipt
• Manage Broker Bay, Toronto MLS & Webforms
• Manage and complete sales and marketing forms/reports/spreadsheets
• Track sales & marketing implementation projects and results
• Collaborate with the creative team to manage social media posts and respond to marketplace inquiries
• Manage and Order Office Supplies
• Assist with client and inhouse events
• Assist as required with photocopying and create a filing system
• Assist with all real estate paperwork/offers/agreements with broker of record and realtors
• Manage and assist retrieving all documentations from university training sites
• Upload MLS listings, photos and attachments, price changes, extensions, etc.
• Coordinate all appointments for staging, photos, videography for new listings.
• Prepare and draft real estate related documents
• Assist the Marketing Department with creating postcards and flyers on Canva
• Prepare listing packages including property feature sheets, drafting letters and flyers for client meetings.
• Maintain and update client listings in our database/CRM.
• Create and manage Google Workplace
• Create and manage inhouse email accounts
• Create new databases as requested and coordinate email blasts and messaging
• Prepare and coordinate all deliveries for flyers, postcards, newsletters, client and prospect mailings.
• Get the best pricing from printing companies.
• Process mail, emails, couriers and deliveries in a timely manner.
• Inputting all listings onto multiple websites
• Other duties as required.

Job Type: Full-time

Pay: $18.00 per hour

Additional pay:

• Bonus pay

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Aurora, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 2 years (preferred)

Work Location: In person

Application deadline: 2025-06-09
Expected start date: 2025-06-16