Harrison Pensa is currently recruiting for a permanent, full-time Administrative Clerk in our Integrated Recovery Services Department. Our Integrated Recovery Services group is a highly specialized Creditor’s Rights department responsible for high-volume commercial and consumer debt recovery legal work. As we continue to grow, and in our continuing efforts to meet and service client needs, we are currently recruiting for an Administrative Clerk to join our Integrated Recovery Services Department. In this position, you will be responsible for providing support for various day-to-day functions of the team. Key Responsibilities

• Sending, receiving, sorting and distributing incoming and outgoing mail and courier packages;
• Receiving incoming documents via fax, email, voicemails, and identifying associated accounts;
• Responding to general inquiries from clients;
• Troubleshooting documentation issues and working with colleagues and management;
• Maintaining filing systems for court documents;
• Corresponding with clerks regarding urgent deadlines;
• Interacting with courts, clients, and customers regarding account status;
• Communicating with courts and employers to confirm compliance with garnishment status;
• Submitting court documentation online and updating accounts accordingly;
• Processing cheques and payments in accordance with departmental requirements;
• Following up on fund receipt and payment posting;
• Processing cheques and payments;
• Following up on fund receipt and payment posting;
• Reviewing accounts for billing and processing invoices;
• Transferring lawyer billable time-logs to internal systems for billing;
• Requisitioning cheques from accounting as needed;
• Reviewing and maintaining file statuses in the internal filing system;
• Processing file-update requests and generating documents;
• Assisting with data entry and organization;
• Collaborating with management and programming to streamline processes;
• Downloading and organizing reports from internal systems for various stakeholders;
• Other duties as required.

Qualifications

• Degree or diploma in Business Administration, Office Administration, Executive Assistant or related discipline;
• 2 to 3 years experience in a legal administration or data entry role;
• Knowledge of legal systems and software is considered an asset;
• Organizational and time management skills to effectively meet deadlines;
• Team player with strong attention to detail;
• Strong analytical abilities to problem solve;
• Advanced knowledge of Microsoft Office Suite;
• Knowledge of QuickBooks and/or Enterprise Elite software is considered an asset;
• Experience working in a professional services environment is considered an asset.

We offer a salary commensurate with experience and a collegial environment. Harrison Pensa is a full-service law firm based in London, Ontario, with expertise in business law, litigation and personal legal services including family, wills and estate, and personal injury law. Personal and business clients throughout southwestern Ontario, across Canada and internationally turn to us every day for our proven skills and trusted counsel. London, Ontario is a great place to live. Located in the heart of Southwestern Ontario, London has the benefit of affordable housing, easy commutes and a variety of entertainment and shopping — all the amenities of the big city without the challenges. We encourage all candidates with an interest in the position to apply. Click below to apply, or send a cover letter and resume to recruitment@harrisonpensa.com indicating “Administrative Clerk, Integrated Recovery Services” in the subject line. We encourage applications from persons with disabilities and will provide support throughout the recruitment process, including accommodation that considers an applicant’s accessibility needs. While all submissions are appreciated, only those candidates selected for an interview will be contacted. All applications will be held in the strictest confidence.