About the role
TORONTO GRACE HEALTH CENTRE: Join our Team!
Executive Assistant - Full Time
The Toronto Grace Health Centre (TGHC) provides, specialized care to those individuals who require Complex Continuing Care, Post-Acute Care Rehabilitation, Transitional care, and Palliative Care services. The care and services provided at TGHC help facilitate the patient flow through the health care system and ensures recovery to those individuals who may return to their homes or to Long Term Care (LTC) facilities in their communities. TGHC operates in 3 sites – the Main site (Church& Bloor St) and our Harbour Light site and Specialized Care Centre (Victoria Park & Mc Nicoll) and our Overlea site. Our organization is committed to collaborating with patients and families in their journey through the health care system effectively supporting their integration back into the community.
The Executive Assistant (EA) is responsible for Medical Doctor credentialing and privileges, and providing a variety of administrative services and supporting the C-Suite as needed. Other duties shall also include creating, maintaining and updating the administrator on call schedule, the physician on call schedule and support several meetings by preparing, updating and distributing meeting minutes. The EA also assists with accurate attendance taking and booking meetings and assisting with employee celebrations as needed and other administrative duties as assigned.
MAIN RESPONSIBILTIES:
- Responsible for Physician Credentialling and Privileges
- Provides administrative support to the C-Suite including booking meetings, managing calendars and taking minutes for various meetings and scheduling committee meetings as needed
- Manage emails, phone calls and other inquiries from various stakeholders including staff, volunteers, general public and community members and help direct to most appropriate person
- Proofreads various communication material for accuracy
- Helps manage executive calendars as needed
- Assigns training and other mandatory records to physicians and others as needed
- Create schedules for physicians and on call administrators and makes changes as needed
- Other administrative duties as assigned and ad-hoc tasks as required
QUALIFICATIONS & EDUCATION:
- Minimum of 3 years’ administrative support experience
- Successful completion of a diploma/certificate from an accredited college or equivalent
- Post-secondary education in a related field
- Previous experience with Medical Doctor Credentialing and Privileges
- Ability to perform a variety of administrative tasks as needed
- Strong written and oral communication skills and demonstrated ability to collaborate and communicate effectively with team members
- Exceptional attention to detail
- Ability to proofread and correct a variety of communication materials in various formats (email, posts, etc.)
- Ability to take direction and work effectively independently and as part of a team when required
- Proficiency with technology and multiple platforms (Excel, Outlook, SharePoint), and other programs as required
Please visit our website to learn more about the rewards of building a career at the Toronto Grace Health Centre: www.torontograce.org We are a “Great Place to Work”. Toronto Grace Health Centre is committed to inclusive and accessible employment practices. If you require accommodation during any stage of the recruitment process, please notify the Human Resources Department.
The Salvation Army Toronto Grace Health Centre has been accredited with a 4 year Commendation in 2025 by Accreditation Canada.
Thank you for your interest in The Toronto Grace Health Centre. Please note that only candidates selected for an interview will be contacted. No phone calls please.
Our Core values: Compassion, Collaboration, Excellence, Integrity, and Innovation
Thank you for your interest in The Toronto Grace Health Centre. Please note that only candidates selected for an interview will be contacted. No phone calls please.
About The Salvation Army
The Salvation Army is the nation's largest direct provider of social services.
Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code.
By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country.
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
About the role
TORONTO GRACE HEALTH CENTRE: Join our Team!
Executive Assistant - Full Time
The Toronto Grace Health Centre (TGHC) provides, specialized care to those individuals who require Complex Continuing Care, Post-Acute Care Rehabilitation, Transitional care, and Palliative Care services. The care and services provided at TGHC help facilitate the patient flow through the health care system and ensures recovery to those individuals who may return to their homes or to Long Term Care (LTC) facilities in their communities. TGHC operates in 3 sites – the Main site (Church& Bloor St) and our Harbour Light site and Specialized Care Centre (Victoria Park & Mc Nicoll) and our Overlea site. Our organization is committed to collaborating with patients and families in their journey through the health care system effectively supporting their integration back into the community.
The Executive Assistant (EA) is responsible for Medical Doctor credentialing and privileges, and providing a variety of administrative services and supporting the C-Suite as needed. Other duties shall also include creating, maintaining and updating the administrator on call schedule, the physician on call schedule and support several meetings by preparing, updating and distributing meeting minutes. The EA also assists with accurate attendance taking and booking meetings and assisting with employee celebrations as needed and other administrative duties as assigned.
MAIN RESPONSIBILTIES:
- Responsible for Physician Credentialling and Privileges
- Provides administrative support to the C-Suite including booking meetings, managing calendars and taking minutes for various meetings and scheduling committee meetings as needed
- Manage emails, phone calls and other inquiries from various stakeholders including staff, volunteers, general public and community members and help direct to most appropriate person
- Proofreads various communication material for accuracy
- Helps manage executive calendars as needed
- Assigns training and other mandatory records to physicians and others as needed
- Create schedules for physicians and on call administrators and makes changes as needed
- Other administrative duties as assigned and ad-hoc tasks as required
QUALIFICATIONS & EDUCATION:
- Minimum of 3 years’ administrative support experience
- Successful completion of a diploma/certificate from an accredited college or equivalent
- Post-secondary education in a related field
- Previous experience with Medical Doctor Credentialing and Privileges
- Ability to perform a variety of administrative tasks as needed
- Strong written and oral communication skills and demonstrated ability to collaborate and communicate effectively with team members
- Exceptional attention to detail
- Ability to proofread and correct a variety of communication materials in various formats (email, posts, etc.)
- Ability to take direction and work effectively independently and as part of a team when required
- Proficiency with technology and multiple platforms (Excel, Outlook, SharePoint), and other programs as required
Please visit our website to learn more about the rewards of building a career at the Toronto Grace Health Centre: www.torontograce.org We are a “Great Place to Work”. Toronto Grace Health Centre is committed to inclusive and accessible employment practices. If you require accommodation during any stage of the recruitment process, please notify the Human Resources Department.
The Salvation Army Toronto Grace Health Centre has been accredited with a 4 year Commendation in 2025 by Accreditation Canada.
Thank you for your interest in The Toronto Grace Health Centre. Please note that only candidates selected for an interview will be contacted. No phone calls please.
Our Core values: Compassion, Collaboration, Excellence, Integrity, and Innovation
Thank you for your interest in The Toronto Grace Health Centre. Please note that only candidates selected for an interview will be contacted. No phone calls please.
About The Salvation Army
The Salvation Army is the nation's largest direct provider of social services.
Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code.
By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country.
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.