Posting # 55328 - [ Non-Union ]

Administrative Assistant, Medical Leader - 1 position

Medical Affairs
St. Joseph's Hospital - London, ON
Full Time Reduced
Salary Range: $31.74 - $37.35 /hour

An exciting opportunity exists for a dynamic and collaborative person to assist, support, and organize the Department of Surgery Division Head, Dr. Lawendy in all functions associated with the position as it relates to financial, administrative, continuous professional development and academic research. Duties may include but are not limited to working in a fast-paced environment, organization and maintaining multiple schedules including clinical schedules, meeting minutes, transcription, producing reports, CME tracking and certificates, CPD planning, event planning and provide liaison with various internal and external stakeholders.

Location: 800 Commissioners Rd E, London, ON N6A 5W9

Essential Qualifications

• Office Administration (2-year program)
• Two years of experience in the last four years as an administrative assistant Knowledge of a safety culture in a health care setting in compliance with the OHSA
• Demonstrated understanding of the principles of confidentiality
• Proactive, positive and professional attitude
• Strong computer, project management and internet research skills, with ability to train/assist others within the department
• Champion administrative technological advances (e.g., Microsoft office suite, Outlook, etc.)
• Organizational, communication and business writing skills
• Willingness to learn; welcomes new ideas and challenges
• Highly motivated, creative thinker with good problem-solving skills
• 60 words per minute typing (wpm), Advanced Word skills, Intermediate PowerPoint & Excel Skills Demonstrated ability to prioritize tasks and utilize time efficiently
• Good communication and interpersonal skills
• Ability to work effectively in a team and meet multiple demands

Preferred Qualifications

• Experience working in a Medical Secretary or Administrative Assistant
• Ensures physician productivity by maintaining calendar, scheduling appointments, physician consultations, meetings, conferences and travel
• Preparation of physician correspondence as needed
• Basic accounting tasks
• Proficiency in a second language would be an asset

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage within the scope of your role, activities related to teaching and research in addition to any of your clinical duties

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps, rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing

Posting date: July 24, 2025
Submission deadline: July 30, 2025

Andrew Harriman-Duke, Human Resources

Your interest in this opportunity is appreciated.
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