ATHLETICS EVENT COORDINATOR

GRIFFINS ATHLETICS

Competition No. 25.07.196

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week)

MSA Band D (Steps 1-8): $26.083 - $37.932 per hour. $47,471 - $69,036 per annum (Based on 35 hours per week).

July 30, 2025

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking a passionate Athletics Event Coordinator for a full-time, continuing opportunity with our Griffins Athletics department. Reporting to the Director, you will oversee 50-70 annual game day events and summer camp activities for Griffins Athletics, while ensuring strict adherence to policies and assignment to a focus on media or engagement coordination.

Key responsibilities include:

• Coordinating and overseeing the implementation of programs, activities and events within the Athletics Event Management Plan;
• Developing a marketing plan and strategy to encourage participation in varsity game day activities, youth camps, and community activities, including the planning and execution of promotional events and sponsor recognition;
• Coordinating the effective delivery of athletics events including: setup/take down, logistics, staff training and coordination, registration, and scheduling;
• Managing ticket sales and tracking data such as demographics of game day attendance, and/or attendees at camps or other programming to help inform marketing and engagement tactics and strategies;
• Ensuring that all Griffins Athletics events meet the requirements of U SPORTS, Canada West and MacEwan University policies and procedures;
• Maintaining inventory of equipment, supplies, outerwear, and promotional items as appropriate;
• Capturing event content and creates timely, engaging and relevant posts for various social media platforms, per the Social Media plan and content calendar, while adhering to the visual and branding guidelines of MacEwan Athletics;
• Training live stream production crew on all aspects of the live stream production;
• Creating and maintaining training manuals/program for broadcast equipment;
• Coordinating and overseeing the production and execution of various aspects of media-related elements such as live broadcasts, videos, and other multimedia content in accordance with broadcast requirements; and
• Building a plan for community engagement with relevant stakeholders to ensure the Griffin brand is present and recognizable in the Edmonton community.

SKILLS

You will have:

• Thorough knowledge and understanding of best practices and considerations to facilitate successful athletic events;
• The ability to stay organized, plan, create and execute marketing plans;
• Strong verbal and written communication skills;
• Strong organizational and time management skills;
• The commitment to customer service and user experience;
• The flexibility to face adversity while remaining outcome-driven;
• The ability to work with a diverse range of clients and colleagues;
• The self-motivation to work independently and as part of a team;
• Knowledge and proficiency using standard office applications and software; and
• Familiarity with broadcast equipment, managing social media accounts and related best practices.

QUALIFICATIONS

• A minimum of a diploma in sports management, business, or a related field.
• A minimum of 2 years of experience organizing, hosting and coordinating the effective delivery of events (preferably athletic events), including: setup/take down, logistics, staff training and coordination, registration, and scheduling.
• Experience with sport-specific stats programs and broadcast technology.
• Experience in a multi-faceted sport facility or university sport is preferred.
• An equivalent combination of education and experience may be considered.

POSITION REQUIREMENTS

• Required to work a work week including longer days, evenings and weekends, depending on the nature of the athletics event schedules. The nature and requirements of the event schedules may require this position to adapt their work schedule accordingly.
• The capability to lift and carry heavy objects such as tables, chairs, sports equipment/supplies, etc.
• Comfortability working in inclement weather and/or noisy environments.
• The successful incumbent will be required to obtain a Police Record Check with a Vulnerable Sector Check at their own cost.

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth