Job Posting: Project Manager – Tenant Improvements

Company Profile: VPAC Construction Group is a general contractor focusing on the multi-family residential, commercial tenant, and retirement group markets. VPAC distinguishes itself from the competition through our strong company culture and exceptional trade/client relationships. We go beyond simply providing a workplace for professional growth; our collaborative and supportive environment fosters long-term relationships and mentorships that form the foundations of successful careers.

Position Overview: We are currently seeking an experienced Project Manager – Tenant Improvements to join our dynamic team. The successful candidate will oversee all aspects of project management from pre-construction through project close-out, ensuring that every project is completed on time, on budget, and to the highest standards of quality and safety.

Responsibilities:

A. Estimating

• Develop a detailed written scope of work according to VPAC’s standard procedures.
• Establish preliminary project schedules, including startup, construction, and close-out.
• Develop accurate budgets based on scope and VPAC’s standard procedures.

B. Construction Phase

• Ensure that each new project begins according to VPAC’s standard procedures.
• Set up and manage the final project budget.
• Tender, negotiate, and prepare trade contracts and purchase orders.
• Oversee day-to-day project management to ensure compliance with master schedules, control budgets, and contract documents.
• Monitor and process submittals (plans, specs, shop drawings, etc.) according to VPAC’s standard procedures.
• Maintain excellent communications and relationships with corporate teams, clients, civic officials, and the public.
• Ensure timely project close-out and client occupancy.

C. Post-Construction Phase

• Administer and process post-construction items to ensure compliance with maintenance and warranty provisions.

D. Site Safety/Set-up Coordination

• Ensure all sites comply with VPAC’s and WorkSafeBC’s safety policies.
• Maintain site presentation according to VPAC’s standards.

Duties Include:

• Analyze project drawings, specifications, and permits to determine scope and schedule requirements.
• Review and respond to daily project correspondence; ensure timely issue resolution.
• Receive, log, and distribute all project documentation (drawings, RFIs, change orders, etc.).
• Maintain project filing systems in Procore.
• Assist with construction detail problem-solving while deferring design responsibility to the Pre-Construction & Design team.
• Ensure current “for construction” drawings/specifications are in use.
• Review and analyze weekly schedules and cost reports to prepare profit projections.
• Prepare monthly reports for Senior Management detailing profit, subcontract status, and schedule status.
• Provide weekly client update reports and look-ahead reports by Friday 3pm.
• Conduct regular job site inspections to ensure contract compliance.
• Attend and minute weekly meetings with trades, consultants, and clients as required.
• Develop the preliminary project schedule and finalize the Master Schedule.
• Identify and manage change orders and delays, ensuring compliance with contract requirements.
• Authorize and process prime contract and subcontract change orders.
• Prepare monthly progress claims and review subcontractor progress claims.
• Review and approve monthly invoices for payment.
• Attend client/consultant site meetings.
• Finalize project budget and contract amount.
• Submit Notice of Project (NOP) to WorkSafeBC.
• Coordinate and obtain Certificates of Occupancy and Substantial Completion; convey required submissions to the architect.
• Review completed projects with Senior Management to improve outcomes.
• Expedite trades and suppliers.
• Notify Senior Management of major disputes with subcontractors and suppliers.
• Perform site work as required.
• Stay informed via communications from Office Administrator and Office Operations Coordinator.

Qualifications:

• Minimum of 10 years’ experience in project management, specifically in tenant improvements.
• Proven ability to manage multiple projects simultaneously.
• Strong leadership and communication skills.
• Extensive knowledge of construction processes, contracts, and scheduling.
• Proficiency in Procore, Microsoft Project (or similar scheduling software), and Microsoft Office Suite.
• Familiarity with WorkSafeBC regulations.

Why VPAC?

• Competitive compensation and benefits package.
• A supportive, collaborative, and mentorship-driven culture.
• Opportunities to work on diverse and exciting projects.

How to Apply: If you’re a driven and experienced Project Manager seeking a rewarding opportunity in the tenant improvements sector, we’d love to hear from you. Please submit your resume and cover letter.

Job Type: Full-time

Pay: $105,000.00-$125,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Wellness program

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Vancouver, BC V6E 4A2: reliably commute or plan to relocate before starting work (required)

Language:

• English (preferred)

Work Location: In person