ADS Level 8 - Research Information Coordinator - Office of Research Services
About the role
The Office of Research Services is seeking a Research Information Coordinator to support the effective coordination, management and dissemination of research-related data and documentation at UPEI. The successful applicant will report directly to the Manager of Research Administration, Partnerships, and Innovation.
RESPONSIBILITIES:
- Support the review and approval of all research contracts and grants received by Research Services, validating the required content, and coordinating approved funding files with Research Accounting
- Collaborate with UPEI Researchers, Research Accounting and Human Resources to support the funding approval process
- Act as the primary system administrator of Electronic Research Administration System (eRAS; ROMEO), including system configuration, setting up roles, and issue resolution
- Prepare and deliver training on eRAS for administrators and researchers
- Update eRAS configuration as required to align with current processes, including process improvements, security requirements and personnel changes
- Prepare research reports for stakeholders including monthly award summaries, annual funding reports, and departmental funding reports to support QA reviews
- Process Institutional funding transfers for Tri-Agency funds in alignment with Tri-Agency guidelines
- Update and disseminate internal processes and procedures for research administration, making recommendations for process improvements, obtaining approvals, ensuring documentation is version-controlled, accessible and communicated to appropriate stakeholders
- Complete Risk Assessment Forms as part of the National Security Guidelines for Research Partnerships
QUALIFICATIONS:
- Successful completion of a Master's degree, preferably research based
- Minimum of three years of experience working as a system administrator with Process Pathways software (Romeo) or a similar electronic Research Administration System
- Experience with the National Security Guidelines for Research Partnerships and completing Risk Assessment Forms
- Excellent analytical and critical thinking skills
- Advanced computer skills in a wide range of software applications such as Word, Powerpoint, Excel, BI Publisher, Project, including preparation of presentations, tables, reports, statistical charts, and manipulation of data
- Ability to work independently and take initiative where appropriate
- Excellent communication and organizational skills
- Must be able to function as a member of a team in a busy department
- Proven ability to provide excellent customer service and attention to detail
- Ability to deal effectively with people, including conflict management skills
- Minimum of three years' experience with university regulations and policies, and research administration processes
- Ability to maintain confidentiality
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
ADS Level 8 - Research Information Coordinator - Office of Research Services
About the role
The Office of Research Services is seeking a Research Information Coordinator to support the effective coordination, management and dissemination of research-related data and documentation at UPEI. The successful applicant will report directly to the Manager of Research Administration, Partnerships, and Innovation.
RESPONSIBILITIES:
- Support the review and approval of all research contracts and grants received by Research Services, validating the required content, and coordinating approved funding files with Research Accounting
- Collaborate with UPEI Researchers, Research Accounting and Human Resources to support the funding approval process
- Act as the primary system administrator of Electronic Research Administration System (eRAS; ROMEO), including system configuration, setting up roles, and issue resolution
- Prepare and deliver training on eRAS for administrators and researchers
- Update eRAS configuration as required to align with current processes, including process improvements, security requirements and personnel changes
- Prepare research reports for stakeholders including monthly award summaries, annual funding reports, and departmental funding reports to support QA reviews
- Process Institutional funding transfers for Tri-Agency funds in alignment with Tri-Agency guidelines
- Update and disseminate internal processes and procedures for research administration, making recommendations for process improvements, obtaining approvals, ensuring documentation is version-controlled, accessible and communicated to appropriate stakeholders
- Complete Risk Assessment Forms as part of the National Security Guidelines for Research Partnerships
QUALIFICATIONS:
- Successful completion of a Master's degree, preferably research based
- Minimum of three years of experience working as a system administrator with Process Pathways software (Romeo) or a similar electronic Research Administration System
- Experience with the National Security Guidelines for Research Partnerships and completing Risk Assessment Forms
- Excellent analytical and critical thinking skills
- Advanced computer skills in a wide range of software applications such as Word, Powerpoint, Excel, BI Publisher, Project, including preparation of presentations, tables, reports, statistical charts, and manipulation of data
- Ability to work independently and take initiative where appropriate
- Excellent communication and organizational skills
- Must be able to function as a member of a team in a busy department
- Proven ability to provide excellent customer service and attention to detail
- Ability to deal effectively with people, including conflict management skills
- Minimum of three years' experience with university regulations and policies, and research administration processes
- Ability to maintain confidentiality
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.