About the role
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
Provide executive level administrative support to the Chief Digital Officer of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality.
Responsibilities:
- Establish and maintain effective relationships with key members of the organization and gain their trust and respect
- Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers
- Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities
- Manage and prioritize tasks and emails
- Organize meetings from end to end (planning, agenda, scheduling, and technology)
- Coordinate travel arrangements, including flight, hotel, meals and car rental reservations
- Prepare PowerPoint presentations
- Coordinate and/or prepare reports and other materials for meetings
- Complete expense reports
- Create/maintain contact lists and spreadsheets
- Monitor and provide updates on departmental budget
- Maintain accurate records & filing of records
- Provide assistance with special projects as required
- Proactively follow up with team members to ensure that all deliverables are achieved in real time
- Administer telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices)
- Able to prioritize delicate matters and be quick to act on urgent requests in a timely manner.
- Other duties as assigned
Qualifications
- College or university degree.
- 5+ years’ experience in providing administrative support in an upper-management capacity.
- Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
- Strong sense of initiative and disposition to innovate to improve processes
- Strong interpersonal skills: problem solving, customer focused, approachability
- Excellent organizational skills: planning, priority setting and managing through systems
- A very high degree of diplomacy, discretion, professional maturity and judgement
- Looks beyond the obvious and is able to overcome obstacles and challenges
- Excellent communication skills
- Ability to work in a fast-paced environment.
- Expert knowledge of Windows and all Microsoft Office products
- Flexibility and willingness to work extended hours, on occasion
- Some limited travel may be required
- Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Conditions of Employment:
- Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
Linguistic Requirements
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
About Air Canada
Canada's largest airline, the country’s flag carrier and a founding member of Star Alliance, the world's most comprehensive air transportation network celebrating its 25thanniversary in 2022, Air Canada provides scheduled passenger service directly to 51 airports in Canada, 51 in the United States and 86 internationally. It is the only international network carrier in North America to receive a Four-Star ranking from Skytrax, which in 2021 gave Air Canada awards for the Best Airline Staff in North America, Best Airline Staff in Canada, Best Business Class Lounge in North America, and an excellence award for its management of the COVID-19 pandemic.
**
Air Canada est la plus importante société aérienne du Canada, le transporteur national du pays et un membre cofondateur du réseau Star Alliance — le plus vaste regroupement mondial de sociétés aériennes, qui célèbre son 25e anniversaire en 2022. Les lignes passagers régulières d’Air Canada relient sans escale 51 aéroports au Canada, 51 aux États-Unis et 86 sur le reste du globe. En Amérique du Nord, Air Canada constitue le seul transporteur aérien d’envergure internationale offrant une gamme complète de services à détenir la cote quatre étoiles de Skytrax qui, en 2021, lui a décerné les prix Meilleur personnel au sol et à bord en Amérique du Nord, Meilleur personnel au sol et à bord au Canada, Meilleur salon de classe affaires en Amérique du Nord ainsi qu’un Prix d’excellence pour sa gestion de la pandémie de la COVID-19.
About the role
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
Provide executive level administrative support to the Chief Digital Officer of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality.
Responsibilities:
- Establish and maintain effective relationships with key members of the organization and gain their trust and respect
- Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers
- Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities
- Manage and prioritize tasks and emails
- Organize meetings from end to end (planning, agenda, scheduling, and technology)
- Coordinate travel arrangements, including flight, hotel, meals and car rental reservations
- Prepare PowerPoint presentations
- Coordinate and/or prepare reports and other materials for meetings
- Complete expense reports
- Create/maintain contact lists and spreadsheets
- Monitor and provide updates on departmental budget
- Maintain accurate records & filing of records
- Provide assistance with special projects as required
- Proactively follow up with team members to ensure that all deliverables are achieved in real time
- Administer telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices)
- Able to prioritize delicate matters and be quick to act on urgent requests in a timely manner.
- Other duties as assigned
Qualifications
- College or university degree.
- 5+ years’ experience in providing administrative support in an upper-management capacity.
- Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
- Strong sense of initiative and disposition to innovate to improve processes
- Strong interpersonal skills: problem solving, customer focused, approachability
- Excellent organizational skills: planning, priority setting and managing through systems
- A very high degree of diplomacy, discretion, professional maturity and judgement
- Looks beyond the obvious and is able to overcome obstacles and challenges
- Excellent communication skills
- Ability to work in a fast-paced environment.
- Expert knowledge of Windows and all Microsoft Office products
- Flexibility and willingness to work extended hours, on occasion
- Some limited travel may be required
- Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Conditions of Employment:
- Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
Linguistic Requirements
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
About Air Canada
Canada's largest airline, the country’s flag carrier and a founding member of Star Alliance, the world's most comprehensive air transportation network celebrating its 25thanniversary in 2022, Air Canada provides scheduled passenger service directly to 51 airports in Canada, 51 in the United States and 86 internationally. It is the only international network carrier in North America to receive a Four-Star ranking from Skytrax, which in 2021 gave Air Canada awards for the Best Airline Staff in North America, Best Airline Staff in Canada, Best Business Class Lounge in North America, and an excellence award for its management of the COVID-19 pandemic.
**
Air Canada est la plus importante société aérienne du Canada, le transporteur national du pays et un membre cofondateur du réseau Star Alliance — le plus vaste regroupement mondial de sociétés aériennes, qui célèbre son 25e anniversaire en 2022. Les lignes passagers régulières d’Air Canada relient sans escale 51 aéroports au Canada, 51 aux États-Unis et 86 sur le reste du globe. En Amérique du Nord, Air Canada constitue le seul transporteur aérien d’envergure internationale offrant une gamme complète de services à détenir la cote quatre étoiles de Skytrax qui, en 2021, lui a décerné les prix Meilleur personnel au sol et à bord en Amérique du Nord, Meilleur personnel au sol et à bord au Canada, Meilleur salon de classe affaires en Amérique du Nord ainsi qu’un Prix d’excellence pour sa gestion de la pandémie de la COVID-19.