What We Need:

We are looking for a highly detail-oriented and motivated Accounting & Administrative Assistant to join our team. This role focuses primarily on providing accounting and financial administrative support to ensure accurate record-keeping, timely invoicing, and efficient cost tracking. The ideal candidate has a solid foundation in accounts payable/receivable, strong organizational skills, and the ability to work both independently and collaboratively in a fast-paced environment.

Key Responsibilities:

1. Labour Invoice Management:

• Review and verify timesheets against submitted labour invoices for accuracy.
• Allocate labour costs by appropriate cost codes to ensure accurate financial reporting.
• Collaborate with Superintendents and vendors to resolve invoice discrepancies promptly.

2. Accounts Receivable / Accounts Payable (AR/AP):

• Accurately enter AR and AP invoices into accounting systems.
• Ensure all invoice entries are properly coded and up to date.
• Route AP invoices for approval and conduct final reviews post-approval.
• Monitor outstanding receivables and assist in follow-up communications as required.

3. Expense Management:

• Record and reconcile out-of-pocket employee expenses in a timely and accurate manner.
• Ensure compliance with internal policies and documentation standards.

4. Account Administration:

• Set up and maintain new vendor and client accounts in accounting and project management software.
• Keep account and project records up to date, ensuring consistency across systems.
• Assist in tracking job-related costs and account-specific financial information.

5. Financial Support & Reporting:

• Assist with the preparation of financial summaries, project cost tracking, and other accounting reports.
• Support Project Managers with financial documentation related to ongoing projects.

You Are Someone Who:

• Has experience as an Accounting Assistant, Accounts Payable/Receivable Clerk, or similar accounting support role.
• Possesses strong working knowledge of Microsoft Office (especially Excel) and basic accounting systems.
• Has excellent attention to detail and organizational skills.
• Demonstrates strong communication skills and can liaise effectively with vendors, clients, and internal teams.
• Works independently with minimal supervision and can manage multiple accounting tasks efficiently.
• Holds a high school diploma or equivalent; post-secondary education in accounting, finance, or office administration is an asset.
• Bonus: Experience in construction or project-based accounting environments.

Apply: Administrative and Accounting Assistant - Victoria, BC V8Z 6T8 - Indeed.com