Client Success Coordinator & Scheduling Admin
Top Benefits
About the role
Role Overview
We’re looking for a Client Success Coordinator / Scheduling Admin to be the organizational glue between our team and clients—managing schedules, coordinating meetings, and ensuring smooth operations across multiple time zones.
This is not just a scheduling role—you’ll be a key enabler of team alignment, client coordination, and operational efficiency. If you’re highly organized, proactive, and excel at scheduling, coordination, and keeping things moving, this role is for you.
What You’ll Do
Own Scheduling & Coordination
- Manage executive and team calendars across multiple time zones, ensuring seamless coordination.
- Schedule and facilitate internal and client meetings, ensuring follow-ups are captured and actioned.
- Liaise with client teams to book meetings, coordinate schedules, and optimize availability.
- Proactively identify and resolve scheduling conflicts before they become roadblocks.
- Ensure meeting agendas, materials, and participants are properly prepared ahead of time.
Keep the Team & Clients Aligned
- Track key meetings, follow-ups, and action items to ensure smooth execution.
- Support communication flow between internal teams and clients by keeping schedules aligned.
- Assist in structuring and maintaining meeting agendas and notes for key discussions.
Organize & Support Operations
- Maintain and organize client-facing documents, project schedules, and key business records.
- Support internal operations by managing administrative processes, documentation, and reporting.
- Help identify ways to improve scheduling efficiency and streamline logistics.
Handle Ad Hoc Support & Special Projects
- Assist with inbox management, professional correspondence, and document preparation.
- Support special projects related to client engagement, team coordination, and scheduling process improvements.
- Research and coordinate team gifts, offsites, and virtual/in-person team-building initiatives.
What You Bring
- 3+ years of experience in a coordination-heavy role—executive support, client success, operations, or scheduling-focused positions.
- Exceptional organizational skills—you thrive in multi-tasking and managing competing priorities with precision.
- Tech-savvy—proficiency in Microsoft 365, Google Workspace, Scheduling (e.g., Doodle, Calendly), Project management tools (e.g., Smartsheet).
- Strong scheduling and calendar management skills—experience handling complex multi-time-zone coordination.
- Excellent communication skills—you write clear, professional emails and liaise effectively with clients and teams.
- Proactive problem-solver—you anticipate needs, find efficiencies, and don’t wait to be told what to do.
- Ability to work independently and drive execution in a fully remote environment.
- Attention to detail & confidentiality—you handle sensitive information with discretion and precision.
Who Thrives Here?
You’ll do well in this role if you are:
- You’re a scheduling pro—keeping calendars aligned and meetings running smoothly is second nature to you.
- You bring structure to chaos—you thrive in organizing multiple priorities and making things seamless.
- You anticipate needs before they arise—always one step ahead in preventing scheduling issues.
- You keep things moving—you ensure clients, executives, and teams stay aligned on schedules and next steps.
- You love being the behind-the-scenes enabler—when everything runs smoothly, you know you’ve done your job well.
All applications should be sent directly here : https://forms.gle/t5hkB89BzNY93dLd6
Job Types: Full-time, Part-time
Pay: $37,584.91-$66,265.75 per year
Benefits:
- Flexible schedule
Work Location: Remote
Client Success Coordinator & Scheduling Admin
Top Benefits
About the role
Role Overview
We’re looking for a Client Success Coordinator / Scheduling Admin to be the organizational glue between our team and clients—managing schedules, coordinating meetings, and ensuring smooth operations across multiple time zones.
This is not just a scheduling role—you’ll be a key enabler of team alignment, client coordination, and operational efficiency. If you’re highly organized, proactive, and excel at scheduling, coordination, and keeping things moving, this role is for you.
What You’ll Do
Own Scheduling & Coordination
- Manage executive and team calendars across multiple time zones, ensuring seamless coordination.
- Schedule and facilitate internal and client meetings, ensuring follow-ups are captured and actioned.
- Liaise with client teams to book meetings, coordinate schedules, and optimize availability.
- Proactively identify and resolve scheduling conflicts before they become roadblocks.
- Ensure meeting agendas, materials, and participants are properly prepared ahead of time.
Keep the Team & Clients Aligned
- Track key meetings, follow-ups, and action items to ensure smooth execution.
- Support communication flow between internal teams and clients by keeping schedules aligned.
- Assist in structuring and maintaining meeting agendas and notes for key discussions.
Organize & Support Operations
- Maintain and organize client-facing documents, project schedules, and key business records.
- Support internal operations by managing administrative processes, documentation, and reporting.
- Help identify ways to improve scheduling efficiency and streamline logistics.
Handle Ad Hoc Support & Special Projects
- Assist with inbox management, professional correspondence, and document preparation.
- Support special projects related to client engagement, team coordination, and scheduling process improvements.
- Research and coordinate team gifts, offsites, and virtual/in-person team-building initiatives.
What You Bring
- 3+ years of experience in a coordination-heavy role—executive support, client success, operations, or scheduling-focused positions.
- Exceptional organizational skills—you thrive in multi-tasking and managing competing priorities with precision.
- Tech-savvy—proficiency in Microsoft 365, Google Workspace, Scheduling (e.g., Doodle, Calendly), Project management tools (e.g., Smartsheet).
- Strong scheduling and calendar management skills—experience handling complex multi-time-zone coordination.
- Excellent communication skills—you write clear, professional emails and liaise effectively with clients and teams.
- Proactive problem-solver—you anticipate needs, find efficiencies, and don’t wait to be told what to do.
- Ability to work independently and drive execution in a fully remote environment.
- Attention to detail & confidentiality—you handle sensitive information with discretion and precision.
Who Thrives Here?
You’ll do well in this role if you are:
- You’re a scheduling pro—keeping calendars aligned and meetings running smoothly is second nature to you.
- You bring structure to chaos—you thrive in organizing multiple priorities and making things seamless.
- You anticipate needs before they arise—always one step ahead in preventing scheduling issues.
- You keep things moving—you ensure clients, executives, and teams stay aligned on schedules and next steps.
- You love being the behind-the-scenes enabler—when everything runs smoothly, you know you’ve done your job well.
All applications should be sent directly here : https://forms.gle/t5hkB89BzNY93dLd6
Job Types: Full-time, Part-time
Pay: $37,584.91-$66,265.75 per year
Benefits:
- Flexible schedule
Work Location: Remote