Program Assistant, Faculty Development and CPD
Top Benefits
About the role
Organizational Unit
University of Victoria -> Island Medical Program
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
20 July 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.8
Salary Grade
$4,551.00 - $4,720.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB8
Hours of Work
Monday-Thursday 8:30 am -4:30 pm
Employee Group:
CUPE 951 - Regular
of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
*May be eligible for hybrid working arrangement after successful completion of probationary period*
Job Summary
The Faculty Development & Continuing Professional Development (CPD) administrator has primary responsibility for supporting the Faculty Development and Island CPD units and Directors. The Program Assistant performs a range of administrative tasks including: calendar, travel and meeting support, event coordination, accreditation applications, and supports budget management. This position will liaise with Program’s Course Directors, Program Managers, IMP staff and faculty; Vancouver Island Health Authority staff at the Royal Jubilee and Victoria General Hospitals; staff and faculty at the UBC Faculty of Medicine, Vancouver/Fraser Medical Program, Southern Medical Program (Kelowna) and at the Northern Medical Program (Prince George).
To provide effective and efficient support to the unit and all its activities, this position is required to work flexible and varied hours at varied locations. Some weekend work may be required. The Program Assistant is required to work at any of the program’s locations and support both on-campus and off-site events. This position will also be required to be part of a roster that covers back up reception and exam invigilation when required.
Job Requirements
This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.
Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, and reports.
- Experience in maintaining confidential and sensitive information.
- Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Ability to learn new technologies and experience with audiovisual/videoconference equipment.
- Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
- Experience scheduling meetings and calendar coordination.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Knowledge of accounting and financial principles
Specialized Knowledge/Education:
Secondary school diploma or equivalent.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
About University of Victoria
As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic
Program Assistant, Faculty Development and CPD
Top Benefits
About the role
Organizational Unit
University of Victoria -> Island Medical Program
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
20 July 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.8
Salary Grade
$4,551.00 - $4,720.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB8
Hours of Work
Monday-Thursday 8:30 am -4:30 pm
Employee Group:
CUPE 951 - Regular
of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
*May be eligible for hybrid working arrangement after successful completion of probationary period*
Job Summary
The Faculty Development & Continuing Professional Development (CPD) administrator has primary responsibility for supporting the Faculty Development and Island CPD units and Directors. The Program Assistant performs a range of administrative tasks including: calendar, travel and meeting support, event coordination, accreditation applications, and supports budget management. This position will liaise with Program’s Course Directors, Program Managers, IMP staff and faculty; Vancouver Island Health Authority staff at the Royal Jubilee and Victoria General Hospitals; staff and faculty at the UBC Faculty of Medicine, Vancouver/Fraser Medical Program, Southern Medical Program (Kelowna) and at the Northern Medical Program (Prince George).
To provide effective and efficient support to the unit and all its activities, this position is required to work flexible and varied hours at varied locations. Some weekend work may be required. The Program Assistant is required to work at any of the program’s locations and support both on-campus and off-site events. This position will also be required to be part of a roster that covers back up reception and exam invigilation when required.
Job Requirements
This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.
Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, and reports.
- Experience in maintaining confidential and sensitive information.
- Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Ability to learn new technologies and experience with audiovisual/videoconference equipment.
- Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
- Experience scheduling meetings and calendar coordination.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Knowledge of accounting and financial principles
Specialized Knowledge/Education:
Secondary school diploma or equivalent.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
About University of Victoria
As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic