Clerk - Parks & Facilities (Open to current City of Victoria employees only)
About the role
Clerk - Parks & Facilities Competition Number 25/131
Posting Scope Internal (Open to current City of Victoria employees only)
Posted Date July 8, 2025
Closing Date July 15, 2025, 430 PM PST
Department Parks, Recreation & Facilities
Posting Type Maternity/Parental Leave Replacement - up to 12 months
Work schedule Monday to Friday ( 35 hour work week)
Salary $ 35.82 per hour, Pay Grade 8
Job Code 4051
Employee Group This is a CUPE Local 50 position
Number of Vacancies 1
POSITION FUNCTION Perform clerical functions for the Parks and Facilities division.
KEY DUTIES Receive, process, distribute and track a variety of permit applications. Assist with the permitting process and ensure application packages are complete. Enter and update permit-related transactions including conditions, deposits, and fees, into the computerized system; prepare documents for a variety of permits and services, request and collect permit-related deposits, refunds and fees, maintain records of payments; process deposit refunds.
Respond to enquiries from the public, other departments and outside agencies by providing general information on Parks and Facilities programs and services; scheduling on-site appointments, directing enquiries to appropriate City Department or division.
Maintain a variety of manual and computerized spreadsheets, records and related files. Assist with data entry, enter and close Calls-for-Service and perform payroll time entry. Type a variety of letters, reports, minutes and agendas, memos, forms, invoices, requisitions, inventory sheets and reports from typed or handwritten copy; coordinate training schedules for sessions; complete expense claim forms.
Operate a variety of office equipment; sort and distribute mail and deliveries; order and maintain office supplies and other general equipment as required.
Perform related duties where qualified.
INDEPENDENCE Work is generated by the permit application process or is assigned by supervisor.
Work is reviewed through discussions with the Supervisor.
Issues such as deviations from established procedures are referred to Supervisor.
WORKING CONDITIONS Physical Effort Sit or stand with arms unsupported while keyboarding. (frequent)
Mental Effort Normal.
Visual/Auditory Effort Focus on a variety of source data and computer screens for short periods. (often)
Work Environment Office.
Key Skills And Abilities Organize and prioritize work.
Maintain accurate records.
Deal with the public & outside agencies in a courteous and tactful manner.
Understand and apply techniques of office procedures.
Establish and maintain effective working relationships.
Type 60 wpm working level operation of current City of Victoria word processing, spreadsheet and database programs.
Communicate effectively.
Qualifications Formal Education, Training and Occupational Certification High school graduation.
Experience 2 years of related experience.
or an equivalent combination of education and experience.
OTHER May be requested to substitute in a more senior position.
To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 430 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.
The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.
If you require assistance, please email us at careers@victoria.ca.
About City of Victoria BC
The City of Victoria is located on the southern tip of Vancouver Island, one of 13 municipalities that make up Greater Victoria. The Capital City of British Columbia, Victoria is a community of choice for its temperate climate, natural beauty and recreation opportunities.
Victoria is a small urban city, with a resident population of approximately 83,000. That figure swells to 200,000 each day as the region’s economic and employment hub. The region is known as a centre for technological innovation, and remains an international tourism destination. Other large industries include post-secondary education, marine use and government.
Located in a sub-Mediterranean zone, Victoria enjoys the mildest climate in Canada. This, combined with spectacular outdoor setting adorned with ocean views and mountain vistas, encourage year round recreational opportunities including hiking, golfing, cycling, gardening and kayaking.
Each day City employees work to provide the best services possible for our citizens. From the provision of clean water, garbage collection, and emergency services to recreation classes, transportation planning and land-use development, first-rate City services are the foundation for building a healthy, safe and sustainable community.
Facing new challenges each day, the City of Victoria is evolving to find innovative ways of providing the highest level of service possible.
Clerk - Parks & Facilities (Open to current City of Victoria employees only)
About the role
Clerk - Parks & Facilities Competition Number 25/131
Posting Scope Internal (Open to current City of Victoria employees only)
Posted Date July 8, 2025
Closing Date July 15, 2025, 430 PM PST
Department Parks, Recreation & Facilities
Posting Type Maternity/Parental Leave Replacement - up to 12 months
Work schedule Monday to Friday ( 35 hour work week)
Salary $ 35.82 per hour, Pay Grade 8
Job Code 4051
Employee Group This is a CUPE Local 50 position
Number of Vacancies 1
POSITION FUNCTION Perform clerical functions for the Parks and Facilities division.
KEY DUTIES Receive, process, distribute and track a variety of permit applications. Assist with the permitting process and ensure application packages are complete. Enter and update permit-related transactions including conditions, deposits, and fees, into the computerized system; prepare documents for a variety of permits and services, request and collect permit-related deposits, refunds and fees, maintain records of payments; process deposit refunds.
Respond to enquiries from the public, other departments and outside agencies by providing general information on Parks and Facilities programs and services; scheduling on-site appointments, directing enquiries to appropriate City Department or division.
Maintain a variety of manual and computerized spreadsheets, records and related files. Assist with data entry, enter and close Calls-for-Service and perform payroll time entry. Type a variety of letters, reports, minutes and agendas, memos, forms, invoices, requisitions, inventory sheets and reports from typed or handwritten copy; coordinate training schedules for sessions; complete expense claim forms.
Operate a variety of office equipment; sort and distribute mail and deliveries; order and maintain office supplies and other general equipment as required.
Perform related duties where qualified.
INDEPENDENCE Work is generated by the permit application process or is assigned by supervisor.
Work is reviewed through discussions with the Supervisor.
Issues such as deviations from established procedures are referred to Supervisor.
WORKING CONDITIONS Physical Effort Sit or stand with arms unsupported while keyboarding. (frequent)
Mental Effort Normal.
Visual/Auditory Effort Focus on a variety of source data and computer screens for short periods. (often)
Work Environment Office.
Key Skills And Abilities Organize and prioritize work.
Maintain accurate records.
Deal with the public & outside agencies in a courteous and tactful manner.
Understand and apply techniques of office procedures.
Establish and maintain effective working relationships.
Type 60 wpm working level operation of current City of Victoria word processing, spreadsheet and database programs.
Communicate effectively.
Qualifications Formal Education, Training and Occupational Certification High school graduation.
Experience 2 years of related experience.
or an equivalent combination of education and experience.
OTHER May be requested to substitute in a more senior position.
To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 430 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.
The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.
If you require assistance, please email us at careers@victoria.ca.
About City of Victoria BC
The City of Victoria is located on the southern tip of Vancouver Island, one of 13 municipalities that make up Greater Victoria. The Capital City of British Columbia, Victoria is a community of choice for its temperate climate, natural beauty and recreation opportunities.
Victoria is a small urban city, with a resident population of approximately 83,000. That figure swells to 200,000 each day as the region’s economic and employment hub. The region is known as a centre for technological innovation, and remains an international tourism destination. Other large industries include post-secondary education, marine use and government.
Located in a sub-Mediterranean zone, Victoria enjoys the mildest climate in Canada. This, combined with spectacular outdoor setting adorned with ocean views and mountain vistas, encourage year round recreational opportunities including hiking, golfing, cycling, gardening and kayaking.
Each day City employees work to provide the best services possible for our citizens. From the provision of clean water, garbage collection, and emergency services to recreation classes, transportation planning and land-use development, first-rate City services are the foundation for building a healthy, safe and sustainable community.
Facing new challenges each day, the City of Victoria is evolving to find innovative ways of providing the highest level of service possible.