RECEPTIONIST

TEMPORARY

CALGARY, AB

Are you someone who works well both independently as well as collaboratively with others?

Do you have excellent customer service skills and know how to make guests feel welcome?

The Company

The Client is a global real estate services firm that is looking for a Receptionist to work at their Calgary office.

Company Perks and Rewards

• Collaborative and supportive work environment
• Opportunities for learning and growth
• Competitive pay rate

The Job!

As a Receptionist, you will play a crucial role in maintaining a welcoming and efficient office environment. Your responsibilities will include greeting clients and guests, managing phone calls, coordinating meeting rooms, handling courier services, maintaining office supplies, assisting with IT orders, and providing general administrative support to the team.). You will be responsible for the following duties:

• Greet clients and guests, notifying employees accordingly.
• Answer phones and direct calls to the appropriate person.
• Maintain meeting rooms, kitchen, and reception area.
• Manage courier accounts and schedule requests as well as collect and distribute mail, maintain postage machine.
• Process and record invoices, prepare expense reports.
• Coordinate with vendors for print and marketing services.
• Manage boardroom and meeting room schedules.
• Oversee access card management and security protocols.
• Support Joint Health & Safety team.
• Maintain office information and IT overflow organization.
• Assist with onboarding new hires, IT setup, and vendor account management.
• Provide administrative and project management support as required.

What you bring to the job

You are someone with excellent time management and organizational skills. You also come with:

• Post-Secondary education is an asset.
• 2+ years of relevant experience or a combination of education and experience.
• Experience in the real estate sector is an asset.
• Proficiency in MS Windows and MS Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to adapt and prioritize in a fast-paced environment.
• Positive, professional attitude with attention to detail.
• Maintain confidentiality, utilize judgment, and work with minimal supervision.

Qualified job seekers are asked to apply with attention to Rujeeka Manoharan.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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