Appointment Desk Clerk
Top Benefits
About the role
Position ID:
J0725-0474
Competition No.:
25-77
Job Title:
Appointment Desk Clerk
Job Type:
Term, Full-time
Open Positions:
1
Job Location:
Winnipeg, Manitoba, Canada
Work From Home Eligible:
No
Workplace Type:
On-site
Date Posted:
July 15, 2025
Closing Date:
July 29, 2025
About the Workers Compensation Board of Manitoba
The Workers Compensation Board of Manitoba (WCB) serves workers and employers through a no-fault insurance system integral to the Manitoba economy. With approximately 600 employees, the WCB is dedicated to ensuring and supporting safe and healthy workplaces.
We put workers and employers at the centre of everything we do, providing services for injury prevention, compensation and facilitating return to health and work. Through SAFE Work Manitoba, a division of the WCB, we collaborate with our partners to build a strong culture of workplace safety and health by preventing injuries and illnesses before they occur.
If you're passionate about making a meaningful difference in people's lives, we invite you to join our dedicated team and contribute to a safer Manitoba.
Why work for us?
If you’re looking to make a real difference in your community, grow your career and work in a supportive, inclusive environment, the WCB is the place for you. We offer:
- competitive wages
- compressed work week and flexible start times
- defined benefit pension plan
- 100% employer-paid benefits
- work from home program
- paid professional development
- health and wellness spending accounts
- paid mental health and wellness days
- staff appreciation and recognition events
- respectful, diverse and inclusive workplace culture
Apply today and see why we’re one of Manitoba's Top Employers.
Job Summary (external):
12-Month Term Position
The Appointment Desk Clerk schedules examinations, maintains the schedule of appointments and provides general reception and clerical services for the Compensation Professional Services Department.
Job Duties:
Schedules all examinations for the WCB Healthcare Services professional staff by phone/letter/fax/email; maintains the appointment schedule; notifies internal/external parties (advocates, healthcare professionals, and internal WCB staff); and arranges translation services for injured workers.
Schedules out-of-province examinations for other provincial Workers Compensation Boards and for the Victims of Crime program.
Maintains the Healthcare Services professional staff appointment schedule.
Maintains monthly statistics regarding the scheduling of appointments.
Provides reception support to injured workers arriving for examinations, obtains worker's travel expense form, and ensures worker completes Healthcare Services feedback survey.
Observes in call-in examinations of injured workers, records pertinent claim information, and prepares examination room for next exam.
Provides information to/responds to inquiries from external healthcare facilities regarding the status of their requests.
Prepares and sends authorization/denial letters as per recommendations from Healthcare professionals.
Maintains the digital camera used for PPI cosmetic photos; transfers pictures to the claim file or computer.
Maintains the inventory of medical supplies/equipment and office supplies and orders supplies when necessary.
Requests CDs of x-rays, MRIs and CT scans from external clinics and facilities for WCB Healthcare professionals.
Provides orientation to new appointment desk staff.
Performs other related duties as assigned.
Qualifications:
Completion of Grade 12
Minimum 6 months related office experience in a customer service environment
Typing speed of 30 wpm (5% or less error rating)
Ability to use a personal computer and software (Microsoft Word & Excel) in a Windows environment
Ability to communicate effectively both verbally and in writing
Ability to use tact and discretion in confidential situations
Ability to organize and prioritize workload
Ability to work independently and in a team environment
General knowledge of WCB's policies and procedures would be an asset
Familiarity with the adjudicative process would be an asset
Ability to communicate proficiently in both official languages (English & French) is an asset, but is not required
Additional Information (external):
Salary Range: $45,395 to $58,448
Ability to communicate proficiently in both official languages (English & French) is an asset.
A satisfactory criminal record check and verification of education will be required for the successful candidate.
You may be asked to demonstrate your ability through competency based interviewing and/or testing.
The WCB is committed to building a skilled, diverse workforce with equitable representation of Indigenous persons, visible minorities, persons with disabilities, women, 2SLGBTQ+ persons and members of other equity-seeking groups. Applicants are encouraged to indicate in their covering letter or resumé if they are a member of these groups.
Accommodation wording to include in ALL external postings:
The WCB recognizes that individuals may face barriers that hinder their full and equal participation in the workplace, and is committed to providing reasonable accommodation to all employees and candidates who are or may be disabled by one or more barriers in the workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process.
About WCB:
The Workers Compensation Board promotes safety and health in Manitoba workplaces and aims to help prevent and reduce the occurrence of workplace injuries and disease. Working with its partners, the WCB promotes safe and healthy workplaces, facilitates recovery and return to work, provides compassionate and supportive compensation services for workers and employers, and ensures responsible financial stewardship.
WCBdoes encompasses what it means to work at the WCB. The WCB is proud to have employee benefits and programs that support financial and personal security, foster health and well-being, encourage involvement and support growth as an individual and member of the WCB community. The four categories of WCBdoes include: Security, Wellness, Engagement and Growth.
Are you interested in this job?
About Worker's Compensation Board of Manitoba
The workers compensation system is an injury and disability insurance system for workers and employers, paid for by employers.
The Workers Compensation Board of Manitoba was founded in 1916 with the passing of The Workers Compensation Act and officially opened in 1917. The program is the result of a Canadian compromise struck in the early twentieth century and maintained to this day – injured workers gave up the right to sue their employers in exchange for guaranteed no-fault benefits in the event of a work related injury or illness, and employers agreed to pay for the system, in exchange for protection against lawsuits.
Appointment Desk Clerk
Top Benefits
About the role
Position ID:
J0725-0474
Competition No.:
25-77
Job Title:
Appointment Desk Clerk
Job Type:
Term, Full-time
Open Positions:
1
Job Location:
Winnipeg, Manitoba, Canada
Work From Home Eligible:
No
Workplace Type:
On-site
Date Posted:
July 15, 2025
Closing Date:
July 29, 2025
About the Workers Compensation Board of Manitoba
The Workers Compensation Board of Manitoba (WCB) serves workers and employers through a no-fault insurance system integral to the Manitoba economy. With approximately 600 employees, the WCB is dedicated to ensuring and supporting safe and healthy workplaces.
We put workers and employers at the centre of everything we do, providing services for injury prevention, compensation and facilitating return to health and work. Through SAFE Work Manitoba, a division of the WCB, we collaborate with our partners to build a strong culture of workplace safety and health by preventing injuries and illnesses before they occur.
If you're passionate about making a meaningful difference in people's lives, we invite you to join our dedicated team and contribute to a safer Manitoba.
Why work for us?
If you’re looking to make a real difference in your community, grow your career and work in a supportive, inclusive environment, the WCB is the place for you. We offer:
- competitive wages
- compressed work week and flexible start times
- defined benefit pension plan
- 100% employer-paid benefits
- work from home program
- paid professional development
- health and wellness spending accounts
- paid mental health and wellness days
- staff appreciation and recognition events
- respectful, diverse and inclusive workplace culture
Apply today and see why we’re one of Manitoba's Top Employers.
Job Summary (external):
12-Month Term Position
The Appointment Desk Clerk schedules examinations, maintains the schedule of appointments and provides general reception and clerical services for the Compensation Professional Services Department.
Job Duties:
Schedules all examinations for the WCB Healthcare Services professional staff by phone/letter/fax/email; maintains the appointment schedule; notifies internal/external parties (advocates, healthcare professionals, and internal WCB staff); and arranges translation services for injured workers.
Schedules out-of-province examinations for other provincial Workers Compensation Boards and for the Victims of Crime program.
Maintains the Healthcare Services professional staff appointment schedule.
Maintains monthly statistics regarding the scheduling of appointments.
Provides reception support to injured workers arriving for examinations, obtains worker's travel expense form, and ensures worker completes Healthcare Services feedback survey.
Observes in call-in examinations of injured workers, records pertinent claim information, and prepares examination room for next exam.
Provides information to/responds to inquiries from external healthcare facilities regarding the status of their requests.
Prepares and sends authorization/denial letters as per recommendations from Healthcare professionals.
Maintains the digital camera used for PPI cosmetic photos; transfers pictures to the claim file or computer.
Maintains the inventory of medical supplies/equipment and office supplies and orders supplies when necessary.
Requests CDs of x-rays, MRIs and CT scans from external clinics and facilities for WCB Healthcare professionals.
Provides orientation to new appointment desk staff.
Performs other related duties as assigned.
Qualifications:
Completion of Grade 12
Minimum 6 months related office experience in a customer service environment
Typing speed of 30 wpm (5% or less error rating)
Ability to use a personal computer and software (Microsoft Word & Excel) in a Windows environment
Ability to communicate effectively both verbally and in writing
Ability to use tact and discretion in confidential situations
Ability to organize and prioritize workload
Ability to work independently and in a team environment
General knowledge of WCB's policies and procedures would be an asset
Familiarity with the adjudicative process would be an asset
Ability to communicate proficiently in both official languages (English & French) is an asset, but is not required
Additional Information (external):
Salary Range: $45,395 to $58,448
Ability to communicate proficiently in both official languages (English & French) is an asset.
A satisfactory criminal record check and verification of education will be required for the successful candidate.
You may be asked to demonstrate your ability through competency based interviewing and/or testing.
The WCB is committed to building a skilled, diverse workforce with equitable representation of Indigenous persons, visible minorities, persons with disabilities, women, 2SLGBTQ+ persons and members of other equity-seeking groups. Applicants are encouraged to indicate in their covering letter or resumé if they are a member of these groups.
Accommodation wording to include in ALL external postings:
The WCB recognizes that individuals may face barriers that hinder their full and equal participation in the workplace, and is committed to providing reasonable accommodation to all employees and candidates who are or may be disabled by one or more barriers in the workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process.
About WCB:
The Workers Compensation Board promotes safety and health in Manitoba workplaces and aims to help prevent and reduce the occurrence of workplace injuries and disease. Working with its partners, the WCB promotes safe and healthy workplaces, facilitates recovery and return to work, provides compassionate and supportive compensation services for workers and employers, and ensures responsible financial stewardship.
WCBdoes encompasses what it means to work at the WCB. The WCB is proud to have employee benefits and programs that support financial and personal security, foster health and well-being, encourage involvement and support growth as an individual and member of the WCB community. The four categories of WCBdoes include: Security, Wellness, Engagement and Growth.
Are you interested in this job?
About Worker's Compensation Board of Manitoba
The workers compensation system is an injury and disability insurance system for workers and employers, paid for by employers.
The Workers Compensation Board of Manitoba was founded in 1916 with the passing of The Workers Compensation Act and officially opened in 1917. The program is the result of a Canadian compromise struck in the early twentieth century and maintained to this day – injured workers gave up the right to sue their employers in exchange for guaranteed no-fault benefits in the event of a work related injury or illness, and employers agreed to pay for the system, in exchange for protection against lawsuits.