Organizational Unit

University of Victoria -> Student Affairs -> Athletics and Recreational Services

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

13 July 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$65,860.00 - $85,633.00

Additional Posting Information

Please note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG8

Employee Group:

PEA - Regular

of Hires Needed

1

Category

Sports and Recreation

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

• Recruitment range: $65,860- $72,607 starting salary determined by the PEA Collective Agreement.
• Performance range: $85,633 salary range ceiling is available through annual performance increases.

Job Summary

Mandate
The Athletics Administrative Officer plays a vital role in supporting the administration and operations of UVic’s varsity performance sport program within the Department of Wellness, Recreation and Athletics (WRAD). The position ensures student-athlete eligibility and compliance with athletic governing bodies, administers over $1 million in athletic financial awards, and acts as a liaison between student-athletes, coaches, and campus partners. This role contributes directly to student success, recruitment, and retention while upholding institutional, financial, and regulatory accountability within a high-performance sport environment. The position supports the department’s strategic goals by maintaining excellence in compliance, financial stewardship, and student-athlete service delivery.

Objectives

• Ensure student-athletes meet all academic and athletic eligibility requirements in accordance with U SPORTS, Canada West, NAIA, and other applicable regulations.
• Administer and oversee the equitable and compliant distribution of athletic financial awards to more than 450 varsity student-athletes annually.
• Provide accurate and timely advising and administrative support to student-athletes and coaches on matters related to eligibility, admissions, financial awards, and travel.
• Maintain efficient administrative systems and processes to support compliance, data tracking, awards management, and travel logistics.
• Strengthen partnerships across campus and externally by liaising with university departments, athletic conferences, and donors to support student-athlete success and institutional objectives.

Due to the nature of varsity athletics, competitions and related activities frequently occur outside of regular business hours. As a result, this position may occasionally require evening or weekend work to ensure time-sensitive eligibility and compliance requirements are met. The majority of administrative duties are performed during standard office hours in an on-campus environment.

Job Requirements

This position requires a level of education, training, and experience equivalent to an undergraduate degree plus a minimum of three years of relevant administrative experience, preferably in a post-secondary, athletics, or recreation environment. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Demonstrated administrative and organizational skills with accuracy and attention to detail.
• Strong interpersonal and communication skills, with the ability to advise, liaise, and collaborate effectively with a wide range of stakeholders including students, coaches, and university administrators.
• Proven ability to independently manage complex, time-sensitive processes and deliver high-quality results.
• Experience managing databases and using standard office and financial software (e.g., MS Office Suite, spreadsheets).
• Ability to interpret and apply complex policies and regulations, particularly those related to student-athlete eligibility and compliance.
• Sound knowledge of financial aid, award distribution, and deferred revenue practices.
• Ability to handle sensitive and confidential information with discretion.
• Experience resolving complex or difficult issues, particularly in an advisory or student-support context.
• Experience working in a team environment with the ability to adapt to changing priorities and demands.
• Familiarity with athletic conference regulations (e.g., U SPORTS, Canada West, NAIA) and post-secondary sport policy is considered an asset.
• Experience using FAST, ChromeRiver, or other accounting software is an asset

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here