Operations Administrator - 18 Month Contract
About the role
Under the direction of the Operations Manager, the Administrative Assistant is primarily responsible for entering the day-to-day load information into the dispatch system and supporting the dispatch team by ensuring all driver paperwork and bill of ladings are processed, verified and complete.
Duties
- Provide reliable support and assistant to the dispatch team under the operations department.
- Enter data accurately and efficiently into our dispatch system for all assigned dispatch schedules and update changes throughout the day.
- Effectively process and distribute daily border paperwork to drivers and customs, retrieve and confirm entry numbers.
- Initiate and monitor progress of drivers, load completion and tickets.
- Document and maintain waste receipts/shipment records while ensuring completeness, accuracy of all entries created. – i.e. Waste Manifests, bills of lading and work orders.
- Generate reports from internal data and communicate all relevant details to management.
- Ensure coordination with other departments, clarifying roles and responsibilities for resolving service issues.
- Interacts with customers, various departments including: Customer service, Finance, Maintenance, Safety and Operations.
- Manage documents from drivers and customers and ensure distribution to appropriate departments.
- Must be able to communicate effectively and professionally via email and telephone with customers, various departments and drivers.
- Follow applicable regulations with regards to transportation, receiving and management of waste.
- Other responsibilities include but are not limited to sorting, organizing and filing daily driver paperwork and tickets.
- Perform other duties and responsibilities as required or requested by management.
- Comply with all company policies, procedures and directives from supervisors.
Knowledge, Skills, Abilities and Competencies:
- High School Diploma or GED required.
- Strong communication and interpersonal skills.
- Proficient in MS Outlook, Excell, Work OR Google Workspace.
- Proven ability to multi-task & ability to organize and prioritize tasks.
- Must be detail oriented.
- Knowledge of the Cross Border, Transportation or Waste Management industries would be considered an asset.
- Knowledge of Isaac Instruments or TMW Suite would be considered an asset.
- Ability to work without supervision.
- Required to work in the office.
#GFLTALENT
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact**myworkdayrecruitment@gflenv.com
About GFL Environmental Inc.
GFL Environmental is the only major diversified environmental services company in North America offering services in solid waste management, liquid waste management and soil remediation.
Through a strategically located network of facilities across Canada the United States, GFL’s dedicated, professional team of employees provides local service to more than 4 million households under municipal contracts and to more than 135,000 industrial, commercial and institutional customers.
We offer an unparalleled commitment to customer service, reliability and efficiency and maintain an unwavering focus on safety and compliance with environmental and legislative requirements.
At GFL, we believe that by providing accessible, cost-effective environmental solutions we will encourage greater environmental responsibility and allow our customers and the communities we serve to be Green For Life.
GFL Environnement est la seule grande entreprise de services environnementaux diversifiés en Amérique du Nord offrant des services de gestion des déchets solides, de gestion des déchets liquides et d'assainissement des sols.
Grâce à un réseau stratégiquement situé au Canada et aux Etats-Unis, l'équipe professionnelle et dévouée d'employés de GFL offre un service local à plus de 4 millions de foyers sous contrat municipal et à plus de 135 000 clients industriels, commerciaux et institutionnels.
Nous offrons un engagement inégalé à l'égard du service à la clientèle, de la fiabilité et de l'efficacité, et nous mettons l'accent sur la sécurité et le respect des exigences environnementales et légales.
Chez GFL, nous croyons qu'en offrant des solutions environnementales accessibles et rentables, nous encouragerons une plus grande responsabilité environnementale et nous permettrons à nos clients et aux collectivités.
Operations Administrator - 18 Month Contract
About the role
Under the direction of the Operations Manager, the Administrative Assistant is primarily responsible for entering the day-to-day load information into the dispatch system and supporting the dispatch team by ensuring all driver paperwork and bill of ladings are processed, verified and complete.
Duties
- Provide reliable support and assistant to the dispatch team under the operations department.
- Enter data accurately and efficiently into our dispatch system for all assigned dispatch schedules and update changes throughout the day.
- Effectively process and distribute daily border paperwork to drivers and customs, retrieve and confirm entry numbers.
- Initiate and monitor progress of drivers, load completion and tickets.
- Document and maintain waste receipts/shipment records while ensuring completeness, accuracy of all entries created. – i.e. Waste Manifests, bills of lading and work orders.
- Generate reports from internal data and communicate all relevant details to management.
- Ensure coordination with other departments, clarifying roles and responsibilities for resolving service issues.
- Interacts with customers, various departments including: Customer service, Finance, Maintenance, Safety and Operations.
- Manage documents from drivers and customers and ensure distribution to appropriate departments.
- Must be able to communicate effectively and professionally via email and telephone with customers, various departments and drivers.
- Follow applicable regulations with regards to transportation, receiving and management of waste.
- Other responsibilities include but are not limited to sorting, organizing and filing daily driver paperwork and tickets.
- Perform other duties and responsibilities as required or requested by management.
- Comply with all company policies, procedures and directives from supervisors.
Knowledge, Skills, Abilities and Competencies:
- High School Diploma or GED required.
- Strong communication and interpersonal skills.
- Proficient in MS Outlook, Excell, Work OR Google Workspace.
- Proven ability to multi-task & ability to organize and prioritize tasks.
- Must be detail oriented.
- Knowledge of the Cross Border, Transportation or Waste Management industries would be considered an asset.
- Knowledge of Isaac Instruments or TMW Suite would be considered an asset.
- Ability to work without supervision.
- Required to work in the office.
#GFLTALENT
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact**myworkdayrecruitment@gflenv.com
About GFL Environmental Inc.
GFL Environmental is the only major diversified environmental services company in North America offering services in solid waste management, liquid waste management and soil remediation.
Through a strategically located network of facilities across Canada the United States, GFL’s dedicated, professional team of employees provides local service to more than 4 million households under municipal contracts and to more than 135,000 industrial, commercial and institutional customers.
We offer an unparalleled commitment to customer service, reliability and efficiency and maintain an unwavering focus on safety and compliance with environmental and legislative requirements.
At GFL, we believe that by providing accessible, cost-effective environmental solutions we will encourage greater environmental responsibility and allow our customers and the communities we serve to be Green For Life.
GFL Environnement est la seule grande entreprise de services environnementaux diversifiés en Amérique du Nord offrant des services de gestion des déchets solides, de gestion des déchets liquides et d'assainissement des sols.
Grâce à un réseau stratégiquement situé au Canada et aux Etats-Unis, l'équipe professionnelle et dévouée d'employés de GFL offre un service local à plus de 4 millions de foyers sous contrat municipal et à plus de 135 000 clients industriels, commerciaux et institutionnels.
Nous offrons un engagement inégalé à l'égard du service à la clientèle, de la fiabilité et de l'efficacité, et nous mettons l'accent sur la sécurité et le respect des exigences environnementales et légales.
Chez GFL, nous croyons qu'en offrant des solutions environnementales accessibles et rentables, nous encouragerons une plus grande responsabilité environnementale et nous permettrons à nos clients et aux collectivités.