Assistant, Administrative and Events
Top Benefits
About the role
Position Number: 50000534 / P3808C
Department: Career and Planning Services
Grade: PE207-7
Campus: Sir George Williams (Downtown)
Salary: $30.68 - $36.44 per hour
Union/Association/HR Policy: CUSSU
Posting deadline: July 7, 2025
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: Schedule : Part-time 28 hours (4 days) week. This posting represents a temporary replacement contract valid until May 8, 2026
SCOPE
Reporting to the Manager, Career and Planning Services (CAPS), the incumbent supports employer recruitment efforts at Concordia by ensuring the efficient administration of job postings and recruitment offerings. They work closely with CAPS Career Advisors, employers, and internal administrative teams to fulfill employer requests related to employer offerings. This position requires regular, professional interaction with employers, university departments, and student support units to ensure seamless coordination of job postings and recruitment events.
PRIMARY RESPONSIBILITIES
• Maintain the CAPS Job posting database by reviewing, processing, and approving job postings in a timely manner. Conduct due diligence on employer accounts and job postings to ensure alignment with Concordia’s recruitment policies and student career interests.
• Provide high-quality customer service to employers using CAPS services by assisting them in navigating available recruitment offerings. Facilitate employer registration and service inquiries efficiently and professionally. Respond to inquiries from Concordia students, staff and faculty.
• Responsible for the setup and execution of small employer-led events (such as company information sessions and kiosks), including scheduling, registration, venue booking, invoicing, and day-of logistics to ensure smooth event facilitation.
• Collect, track, and process payments from employers for recruitment events. Follow up on invoices and maintain accurate records related to employer transactions.
• Liaise with internal departments (such as CMS and Co-op) to facilitate the sharing of job postings, employer information, and logistical arrangements for events.
• Support the logistical planning and execution of large scale CAPS-led career events (such as Career Fairs, Career Panels) in collaboration with CAPS Career Advisors. Assist with registration management, venue setup, employer communications, and event-day logistics to ensure an efficient and well-run experience for all participants.
• Compile and tabulate data and statistical information on employer job postings, CAPS events, and other service use statistics, to support service tracking and event evaluation.
• Assist in the timely information dissemination promotion of CAPS offerings through pre-approved channels.
• Perform administrative tasks to support CAPS operations, including managing internal records, and triaging service requests.
• Perform other duties in support of the operation of the unit.
QUALIFICATIONS
• Diploma of Collegial Studies and two to four years of related work experience. Knowledge and/or experience in a university work environment an asset.
• Experience in employment services and knowledge of the Canadian and Quebec job market an asset.
• Good spoken and written English (Level 4) and French (Level 4) in order to communicate effectively with students and employers.
• Intermediate knowledge of Word, Excel, PowerPoint and Outlook, MS 360 and MS Forms
• Knowledge of Orbis scheduling /database system an asset.
• Knowledge of room booking software an asset.
• Keen attention to details.
• Excellent organizational and time-management skills.
• Excellent customer service, interpersonal and communication skills with the ability to deal sensitively and professionally with individuals.
• Aptitude to work in a service-oriented environment as both a member of a team and independently.
• Ability to work effectively under pressure during peak periods
• Excellent multi-tasking ability.
• Highly motivated, professional with experience working in customer service and as part of a team
• Approachability (is sensitive and patient with others) and Composure (is a calming influence in a difficult situation) are considered assets.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
Assistant, Administrative and Events
Top Benefits
About the role
Position Number: 50000534 / P3808C
Department: Career and Planning Services
Grade: PE207-7
Campus: Sir George Williams (Downtown)
Salary: $30.68 - $36.44 per hour
Union/Association/HR Policy: CUSSU
Posting deadline: July 7, 2025
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: Schedule : Part-time 28 hours (4 days) week. This posting represents a temporary replacement contract valid until May 8, 2026
SCOPE
Reporting to the Manager, Career and Planning Services (CAPS), the incumbent supports employer recruitment efforts at Concordia by ensuring the efficient administration of job postings and recruitment offerings. They work closely with CAPS Career Advisors, employers, and internal administrative teams to fulfill employer requests related to employer offerings. This position requires regular, professional interaction with employers, university departments, and student support units to ensure seamless coordination of job postings and recruitment events.
PRIMARY RESPONSIBILITIES
• Maintain the CAPS Job posting database by reviewing, processing, and approving job postings in a timely manner. Conduct due diligence on employer accounts and job postings to ensure alignment with Concordia’s recruitment policies and student career interests.
• Provide high-quality customer service to employers using CAPS services by assisting them in navigating available recruitment offerings. Facilitate employer registration and service inquiries efficiently and professionally. Respond to inquiries from Concordia students, staff and faculty.
• Responsible for the setup and execution of small employer-led events (such as company information sessions and kiosks), including scheduling, registration, venue booking, invoicing, and day-of logistics to ensure smooth event facilitation.
• Collect, track, and process payments from employers for recruitment events. Follow up on invoices and maintain accurate records related to employer transactions.
• Liaise with internal departments (such as CMS and Co-op) to facilitate the sharing of job postings, employer information, and logistical arrangements for events.
• Support the logistical planning and execution of large scale CAPS-led career events (such as Career Fairs, Career Panels) in collaboration with CAPS Career Advisors. Assist with registration management, venue setup, employer communications, and event-day logistics to ensure an efficient and well-run experience for all participants.
• Compile and tabulate data and statistical information on employer job postings, CAPS events, and other service use statistics, to support service tracking and event evaluation.
• Assist in the timely information dissemination promotion of CAPS offerings through pre-approved channels.
• Perform administrative tasks to support CAPS operations, including managing internal records, and triaging service requests.
• Perform other duties in support of the operation of the unit.
QUALIFICATIONS
• Diploma of Collegial Studies and two to four years of related work experience. Knowledge and/or experience in a university work environment an asset.
• Experience in employment services and knowledge of the Canadian and Quebec job market an asset.
• Good spoken and written English (Level 4) and French (Level 4) in order to communicate effectively with students and employers.
• Intermediate knowledge of Word, Excel, PowerPoint and Outlook, MS 360 and MS Forms
• Knowledge of Orbis scheduling /database system an asset.
• Knowledge of room booking software an asset.
• Keen attention to details.
• Excellent organizational and time-management skills.
• Excellent customer service, interpersonal and communication skills with the ability to deal sensitively and professionally with individuals.
• Aptitude to work in a service-oriented environment as both a member of a team and independently.
• Ability to work effectively under pressure during peak periods
• Excellent multi-tasking ability.
• Highly motivated, professional with experience working in customer service and as part of a team
• Approachability (is sensitive and patient with others) and Composure (is a calming influence in a difficult situation) are considered assets.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.