Organization Introduction:

At Margaret’s Housing & Community Support Services Inc., our mission is to provide a continuum of housing and support services for individuals who struggle with addiction, substance abuse, and mental health challenges through an array of innovative programs, advocacy, and education which empowers individuals to build and reclaim their lives.

Margaret’s hosts a collaborative work environment, built of employees who share our core values of being compassionate, respectful, and innovative and strongly believe in empowering and providing support to vulnerable individuals in need. We support open communication and strongly encourage employees to take a direct, hands-on approach to their work as part of a team that plays an instrumental role in providing support services to our clients and residents.

Role:

The Finance Assistant, reporting to the Director of Finance and the Executive Director, will be responsible for supporting the finance department with day-to-day financial transactions, record-keeping, and administrative duties. The incumbent will ensure accuracy, efficiency, and compliance in financial operations while assisting with reporting, budgeting, and reconciliation tasks.

Key Duties and Responsibilities:

· Process invoices, purchase orders, and expense claims, ensuring accuracy and adherence to organizational policies

· Maintain and update financial records, including accounts payable (AP) and accounts receivable (AR)

· Reconcile bank statements, supplier accounts, and petty cash transactions

· Ensure timely payments to suppliers and follow up on outstanding receivables

· Assist in preparing and monitoring program budgets, ensuring expenditures align with funding requirements

· Support in preparing financial reports for grants, donors, and board meetings

· Track funding allocations and assist in financial forecasting to ensure sustainability of programs

· Provide financial summaries for management to support decision-making

· Assist in preparing monthly, quarterly, and annual financial reports

· Monitor expenditures and assist in cost control measures

· Ensure financial transactions comply with non-profit regulations, CRA requirements, and funder agreements

· Assist in preparing financial documentation for audits and liaising with external auditors

· Support financial reporting for government funding, grants, and charitable donations

· Maintain confidentiality of financial and donor-related information

· Respond to finance-related inquiries from internal and external stakeholders

· Maintain an organized filing system for financial documents, invoices, and reports

· Support the finance team with ad hoc projects and administrative tasks

· Other tasks and duties as assigned and required

Qualifications

· A Diploma or Bachelor's degree in Finance, Accounting, Business Administration, or a related field

· 1-3 years of experience in a finance, accounting, or bookkeeping role preferred, ideally in a non-profit or social services organization

· CPA or other professional finance/accounting designation is highly preferred

· Proficiency in financial software (QuickBooks strongly preferred) and Microsoft Office Suite (Excel, Word, Outlook)

· Understanding of CRA regulations, HST/GST rebates, and charitable organization compliance

· Knowledge of nonprofit accounting principles, financial reporting standards, and regulatory compliance

· Familiarity with non-profit accounting practices, fund accounting, and donor reporting requirements a strong asset

· Experience with grant management, budgeting, and financial reporting for government and private funders a strong asset

· Exceptional verbal and written communication skills, with the ability to explain financial information to non-financial stakeholders

· Excellent organizational and time-management skills

• Strong attention to detail and accuracy in financial data entry and processing

· Strong strategic thinking, problem-solving, and decision-making skills

· Great analytical and problem-solving abilities

· Ability to analyze complex financial data and present it in a clear, understandable format for a wide range of stakeholders

· Ability to work independently and as part of a team in a fast-paced environment

· Ability to handle sensitive information with integrity and maintain confidentiality

Working Conditions

• On-site work environment with regular on-site presence required for team collaboration
• Some evening or weekend hours may be required to meet deadlines or attend events

Job Types: Full-time, Fixed term contract

Pay: From $20.00 per hour

Expected hours: 40 per week

Additional pay:

• Overtime pay

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• On call
• Overtime

Experience:

• Finance: 3 years (preferred)

Licence/Certification:

• Chartered Professional Accountant (preferred)

Location:

• Toronto, ON (preferred)

Work Location: In person

Application deadline: 2025-06-30