Job Overview

The Accounts Payable function ensures that the hotel invoices are approved, properly coded, and paid promptly while maximizing our cash flow. To achieve professional completion of the accounts payable function as required by company policy.

Responsibilities and Duties

• Monitor full and proper use of the purchase order system alerting the direct supervisor to any deviations from procedures.
• To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable.
• To forward checked and accurate invoices to the corporate office to facilitate payment within agreed ageing guidelines.
• To courteously respond to vendor queries and where appropriate, direct to the accounts payable contact at the corporate office.
• To accurately accrue for items at month-end.
• To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
• Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
• Match all invoices to purchase orders.
• All invoices are coded correctly and approved by designated hotel personnel, according to company-authorized limits.
• Process any cheque requests.
• Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
• To prepare and accurately accrue for items at month-end.
• Prepare tax reconciliation (HST, MAT etc.) for controller approval.

Qualifications and Skills

• Education level - College or University graduate.
• Experience - 3 years of experience in a similar position.Hotel experience would be an asset.
• Personal characteristics - Ability to analyze; prioritize; delegate, attention to detail, Good organizational and communication skills.
• Other - Great Plains Dynamics preferred.
• Good computer skills in MS Excel
• Mathematical skills, including basic math.
• May be required to work nights, weekends, and/or holidays in a stressful environment.