Aevitas Inc. is a leader in the environmental services industry. We are looking for people who thrive in a fast-paced work environment and are committed to providing the highest level of customer service in a dynamic, exciting work environment.

This role supports our finance department and the ideal candidate will have experience with Accounts Payable and Accounts Receivable.

This is a full-time, permanent position with a total compensation plan including:

• Comprehensive benefits package including prescription drug, extended health, dental and optical.
• Retirement planning RRSP matching.
• Professional growth and development through ongoing training.
• Annual performance-based pay increases and annual bonus.
• Employee and family assistance program.
• Generous paid time off including paid personal and sick days.
• Premiums for employees who work differential shifts.
• Team bonding events including BBQ’s, golf tournaments and Holiday parties.

Key responsibilities include but are not limited to:

• Assisting with Accounts Payable for various facilities
• Creating Purchase Orders for various facilities
• Data entry using in-house software and spreadsheets
• Answer general phone inquiries in a professional & courteous manner
• Update and send general and workplace insurance documentation to clients
• Enter and update purchase orders in the Material Tracking System
• Direct phone inquiries to the appropriate staff member
• Relay voicemail from the general mailbox to the appropriate staff member
• Reply to general requests with accurate information
• Greet visitors to the company in a professional and friendly manner
• Use computer word processing, spreadsheet and database software
• Sort incoming faxes, mail and packages for distribution
• Prepare outgoing faxes, mail and packages for management and directors
• Data entry and upkeep or organization data bases ensuring a high level of accuracy
• Create, update and provide tracking reports to clients as required
• Maintain electronic and hard-copy job filing system for associated documents
• Provide administrative support to management and other staff
• Additional duties as assigned

Qualifications:

• Post-secondary education in office, business, accounting or equivalent
• In-depth knowledge of Microsoft Word, Excel, and PowerPoint
• Experience with AccPacc an asset
• 1-3 years’ related work experience
• Accounting experience, particularly with Accounts Payable would be an asset
• Well organized & meticulous eye for detail
• Strong time-management skills and competency for handling multiple tasks/projects and objectives quickly
• Strong verbal and written communication skills
• Outstanding inter-personal and problem solving skills
• Ability to work in a team environment and able to function effectively as a member of a team

Aevitas Inc. is committed to equity, diversity, inclusion in our work environment. Aevitas Inc. welcomes and encourages applications from members of equity-seeking communities including women, racialized people, indigenous people, people with disabilities, and people of all sexual orientations and gender identities/expressions.

Aevitas Inc. promotes and monitors employment equity and encourages candidates to self-declare if they belong to one of the four employment equity groups: women, Aboriginal Peoples, persons with disabilities or members of visible minority groups.

Accommodations are available on request for persons with disabilities.

Job Types: Full-time, Permanent

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounts payable: 1 year (required)

Work Location: In person