BL Lighting is seeking a detail-oriented, adaptable Administrative Operations Assistant to join our team. This is a unique dual-support role, working closely with both our Operations Coordinator and the CEO, to ensure things run smoothly across departments. From logistics and document handling to light accounting and HR coordination, this role offers variety, ownership, and long-term growth potential.

This is an excellent opportunity for someone with at least five years of administrative experience, including some hands-on exposure to bookkeeping or business accounting, who thrives in a fast-paced, cross-functional environment and is ready to grow into a more senior role over time.

Key Responsibilities

Administrative & Operational Support (Primary Focus):

• Assist with order entry, invoicing, payables, receivables, and credit checks
• Coordinate between quoting, client service, warehouse, and production teams
• Follow up with suppliers and shipping companies; manage return material authorizations (RMAs)
• Track backorders, update internal systems, and maintain inventory records
• Provide general office assistance (supplies, mail, events, maintenance, employee apparel)
• Support onboarding tasks and rep agreement follow-ups
• Maintain organized documentation, both digital and paper-based

CEO Support (Occasional/Project-Based):

• Support logistics for trade shows and corporate events (e.g., registration, travel, shipping, bookings)
• Assist with administrative tasks related to company expansion (e.g., setting up utilities, vendor coordination)
• Help coordinate HR documentation and onboarding for new hires
• Manage follow-ups on time-sensitive executive tasks with professionalism and discretion

Potential for Growth:

• For the right candidate, this role may evolve to absorb more of the Operations Coordinator’s responsibilities
• Exposure to customer service, financial workflows, logistics, and HR processes opens the door to broader operational leadership.

You Are:

• Exceptionally detail-oriented, organized, and thorough
• A team player with strong interpersonal and communication skills
• Comfortable supporting tasks such as invoicing, receivables/payables, and reconciliations
• Have some experience with bookkeeping or business accounting (e.g., processing payments, credit checks, journal entries)
• Proficient with spreadsheets, Google Workspace, and accounting software such as Zoho Books or QuickBooks
• Able to shift between structured routines and evolving priorities
• Trustworthy, reliable, and capable of working directly with company leadership
• Have at least 5 years of administrative or operations support experience

Why Join BL Lighting?

• Collaborative, hands-on environment with mentorship
• Direct exposure to company operations and leadership
• Room for advancement as your skills and responsibilities grow
• Opportunity to contribute meaningfully to internal improvements and business development
• Be part of a growing, positive organization

Job Types: Full-time, Permanent

Pay: $44,000.00-$55,000.00 per year

Benefits:

• On-site parking

Schedule:

• 8 hour shift

Application question(s):

• Do you have any experience with bookkeeping or business accounting? Please, describe

Experience:

• administrative or operations support: 5 years (required)

Language:

• English (required)

Work Location: In person