(Internal Title-Contract Administration and Procurement III)

Perform a support and development role focused on auditing, training, and developing procedures, leveraging prior experience in contract management and knowledge of the rail transit industry to ensure effective implementation and compliance

Develop a contract governance framework tailored to the rail transit industry

Communicate and implement governance policies specific to rail transit projects

Set up performance monitoring and review systems aligned with rail transit industry standards

Outline the process to conduct contract compliance audits within the rail transit sector

Maintain governance documentation and update Standard Operating Procedures (SOPs) relevant to rail transit operations

Assist with review and reconciliation of variances in system balances versus expected balances in rail transit projects

Assist with review and follow-up on backlog of approvals for Authorization To Recruit (ATR) forms

Contract Lifecycle Optimization

Assist with the development of standardized procedures for managing Technical Advisor (TA) contracts

Assist with the rollout of training across project

Define Key Performance Indicators (KPIs) based on contracts

Follow up on approvals from Project Budget Owners for onboarding new Technical Advisors

Facilitate the management and coordination of advanced contract administration and procurement activities associated with contracts under various programs and projects

Lead the commercial team members in performing commercial management and administration of contracts and procurements

Manage team dynamics and performance-related issues including the review and approval of timesheets, vacation requests, employee evaluations, employee engagements, etc.

Liaise with the client representatives on team performance and overall deliverable issues

Develop new commercial plans, processes, or administration and reporting methods in consultation with all applicable stakeholders

Determine the human and material resource requirements to successfully administer and manage procurements, contracts, or other commercial elements

Formulate a resource allocation strategy and utilize this to distribute work against various contracts, claims, procurements, or other commercial issues

Exercise authority in managing the work and controlling the management of contracts and procurements per the commercial and procurement management plans

Monitor commercial and procurement staff performance to ensure excellence and adherence to specified deadlines, policies, and procedures

Review and ensure adherence to the overall commercial terms, schedule, and budget

Identify commercial risks and implement mitigation strategies and contingency plans through both the procurement and administration process of the contracts

Track, analyze, and report on performance against commercial requirements, schedules, milestones, budgets, quality measures, and KPIs (Key Performance Indicators), and address issues with corrective actions as appropriate

Evaluate and assure contractual requirements and effectiveness by consulting with clients and commercial staff

Working Conditions

Office-based

Experience:

Minimum of 8 years of experience in Contract or Procurement and Supply Chain Management in Rail transit industry

Familiarity with systems, including Unifier, Ecosys, and Power BI, is preferred

Prior Contract Administration and Contract Management experience (strong foundation required)

Experience in developing, updating, and modifying commercial management processes, including governance frameworks and policies

Proven ability to design bespoke governance frameworks aligned with corporate governance and organizational policies

Experience in providing clarity around roles and responsibilities through integrated RACIs

Demonstrated ability to develop robust KPIs aligned with project and organizational objectives

Experience in auditing processes, including claims auditing

Experience in training and rolling out new processes, including leading training sessions and developing presentations

Experience in developing or updating procedures

Education:

Undergraduate degree in relevant field of Construction, Engineering, Project Management, Business Administration, Finance, Logistics or Supply Management

Licenses OR Certifications:

Holding recognized certification in specified fields of Engineering, Contracts Management, Program Management, or Procurement Management including project management certification - PMI (Project Management Institute), Professional Engineers of Ontario (PEO), Certified Professional Contracts Manager (CPCM), Chartered Institute of Purchasing and Supply (CIPS), Certified Supply Chain Professional (CSCP), Certificate Professional in Supply Chain Management (CPSM) or equivalent. PMP (Project Management Professional)

Skills and Competencies:

Strong understanding of governance, policies, and processes

Ability to design and implement governance frameworks and standardized procedures

Excellent communication and presentation skills for training and stakeholder engagement

Strong analytical and auditing skills

Ability to reconcile variances and follow up on approvals effectively

Strong organizational and time management skills

Collaborative mindset and ability to work with cross-functional teams

In-depth understanding of prevailing Commercial and Procurement Management methods

Thorough knowledge of tools and metrics needed to evaluate contract performance

Excellent competency in identifying and minimizing risks

Ability to detect and capitalize on others' strengths

Strong supervision, delegation, and capacity development

Efficient to effectively lead mid-sized multi-discipline contracts teams

Fundamental skills to perceive and ameliorate conflict and tension

Advanced skills in Microsoft Office

Proficient in Project Management software

Excellent reading and language comprehension

Readiness to continue professional development to keep abreast of emerging technologies in Commercial Management, Procurement, and Project Management software

Demonstrated ability to negotiate favorable terms under contracts

Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership

Keen eye for detail and adept problem-solving abilities

Must have demonstrated experience relaying and receiving information (written and verbal)

Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment