Property Administrator

640 - 5th Avenue | Calgary

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

The Opportunity: Located in Calgary, Alberta, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office portfolio.

What you will do:

Property Services:

• Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio.
• Type and distribute correspondence to tenants. Respond to tenant requests. Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
• Assist with preparation for the annual budget process for assigned buildings within the portfolio.
• Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
• Read and understand leases to ensure accurate information is received and maintained.
• Read and review Lease Review Checklists and reports (LRC'S).
• Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
• Complete all administrative functions relating to property management as specified.
• Liaise with tenants and contractors as required or directed.
• Set up new vendors and ensure compliance with BGO practices.
• Assist operations with the Purchase Order process.
• Assist Project Manager with Construction Manager processes including entering assumptions, creating jobs, creating RFPs, drafting agreements, and setting up contracts.
• Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
• Embrace and proactively support BGO's culture of environmental responsibility and social responsibility.
• Other duties as directed by the Property Manager.

Transaction Services:

• Accountable for cheque collection/organization, and deposit to the bank.

• Liaise with tenants and accounting regarding accounts receivable matters, issue demand letters and default letters as required.

• Report weekly on status of account receivables.

• Prepare Rental Letters.

• Responsible/Accountable for reviewing monthly recurring billings.

• Process all invoices including matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.

• Prepare and distribute tenant requisition for chargebacks.

• Maintain and update security deposits.

• Cheque and EFT/PAP posting and application of money to tenant accounts.

• Correspond with tenants for late rental payments and NSF occurrences.

• Create applicable chargebacks and send invoices to tenants.

• Coordinate the year end process including accruals, creating invoice packages for submission to tenants, and issuing refunds as applicable.

• Miscellaneous accounting correspondence and AR reconciliations.

Who You Are:

• Experience: 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.

• Experience in real estate operations an asset.

• Education: High school diploma supplemented with some post-secondary accounting and computer courses in related field.

• A highly organized individual who has an eye for detail and accuracy.

• General accounting knowledge.

• Professional phone manner.

• Relationship/Leadership Skills: Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.

• Organizational/Multi-Task Skills: Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.

• Computer Skills - Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in Yardi software programs would be an asset.

• Police Clearance: A criminal verification check is required for employment.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting #, your name and your preferred method of contact.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.

BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership. BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgoproperties.com