True North

As the largest post-secondary institution in northern Alberta, Northwestern Polytechnic is a natural point of convergence for knowledge, skills, creativity, and collaboration.

Striving to spark and empower success, NWP’s mission is geared towards both individual and collective progress. NWP offers a wide variety of engaging and in-demand academic programs in certificates, diplomas, apprenticeships, and degrees.

We exist wholeheartedly for the domestic and international students who call our campuses home, the distinctive communities and industries we serve, and the staff and faculty who honour us with their expertise and insights every day.

While our potential as one of Alberta’s newest polytechnics is ever-growing, we recognize the importance of having authentic and highly effective contributors by our side. We are currently recruiting individuals who are inspired by opportunity, driven by results, and aligned to NWP’s core values of being responsive, innovative, and connected.

Finding your fit in one of our specialized schools or departments means a bright future with competitive compensation, attractive benefits packages, reliable networks, high quality of life, and unparalleled learning community experiences.

If you are looking to transform the post-secondary landscape with polytechnic education, research, and partnerships, Northwestern Polytechnic is your employer of choice.

The Role

Northwestern Polytechnic is seeking an experienced and highly organized Executive Assistant to the Vice-President Academic. This key position ensures the effective operation of the Vice-President’s Office by providing advanced administrative support, managing complex schedules, coordinating divisional activities, and serving as a professional liaison within and beyond the institution. This role is integral to the success of the Academic Division and directs the operations of the Academic Council in accordance with the Post-Secondary Learning Act.

Key Responsibilities:

• Manage the daily operations, communications, and calendar for the VP Academic, exercise discretion and judgment in decision-making and issue resolution.
• Organize, attend, and maintain records for high-level divisional committees and Academic Council, including agendas, minutes, and policy follow-up.
• Coordinate strategic academic planning, divisional timelines, budget monitoring, capital requests, and faculty workload tracking.
• Support academic policy review processes, facilitate meetings, and promote divisional collaboration.
• Partner with other executive assistants to ensure cohesive operations of the Executive Office.

Salary Annual range is $75,444 - $95,403.

Job Requirements

The successful candidate will have a minimum of a diploma in Business Administration and 3 years experience or equivalent education and experience. Necessary skills and attributes to be successful in this role include:

• Strong proficiency in Microsoft Office applications such as Word, Excel, PowerPoint and Outlook; and experienced with institutional software systems;

• strong organizational and multi-tasking skills;

• excellent communication and interpersonal skills;

• experience coordinating governance processes and working with councils/committees is considered an asset;

• ability to build strong relationships across the organization; and

• a high level of integrity, professionalism and accountability.

How to Apply

Only applications received electronically via the Northwestern Polytechnic website will be considered.

We review all applications to select candidates whose qualifications and experience most closely meet our needs.

Only applicants selected for interviews will be contacted. For general inquiries, please contact HR at humanresources@nwpolytech.ca.

Thank you for applying to Northwestern Polytechnic!