About the role
The Department of Human Resources and Payroll is seeking an energetic and experienced Payroll Specialist to join our fast paced, service-oriented team. In this role, your primary responsibility will be the accurate and timely preparation of Records of Employment (ROEs), ensuring compliance with all relevant regulations and supporting employees through key transitions.
RESPONSIBILITIES:
As part of the Payroll team, the Payroll Specialist will:
- Prepare Records of Employment and letters confirming employment or earnings
- Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls
- Verify and enter bi-weekly employee related payroll changes in two distinct pay cycles; producing payroll summaries, verifying and editing data input by Human Resources Staffing unit and running various system processes to finalize the payroll
- Entering and updating positions, employee and timesheet information for hourly and student employees
- Review paper timesheets, reports and hours entered through the web time entry system to identify/audit for possible mistakes and to ensure adherence to collective agreement provisions and University policy
- Perform other payroll processing activities including the processing of government, pension, benefit and union remittances by specific deadline dates
- Prepare and distribute relevant reports as required.
- Respond to a variety of inquiries
- Serve as primary departmental contact for all general incoming inquiries and information requests
QUALIFICATIONS:
- Minimum two-year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
- Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
- Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
- Excellent computer skills required including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
- Strong communication and interpersonal skills and a customer service orientation with the ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
- Ability to multi-task, meet multiple tight timelines, plan, organize and monitor payroll related activities according to priorities and established schedules and deadlines
- Experience working in a unionized environment
- Demonstrated understanding and experience working with various collective agreement provisions, benefit plan provisions and CRA regulations
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
About the role
The Department of Human Resources and Payroll is seeking an energetic and experienced Payroll Specialist to join our fast paced, service-oriented team. In this role, your primary responsibility will be the accurate and timely preparation of Records of Employment (ROEs), ensuring compliance with all relevant regulations and supporting employees through key transitions.
RESPONSIBILITIES:
As part of the Payroll team, the Payroll Specialist will:
- Prepare Records of Employment and letters confirming employment or earnings
- Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls
- Verify and enter bi-weekly employee related payroll changes in two distinct pay cycles; producing payroll summaries, verifying and editing data input by Human Resources Staffing unit and running various system processes to finalize the payroll
- Entering and updating positions, employee and timesheet information for hourly and student employees
- Review paper timesheets, reports and hours entered through the web time entry system to identify/audit for possible mistakes and to ensure adherence to collective agreement provisions and University policy
- Perform other payroll processing activities including the processing of government, pension, benefit and union remittances by specific deadline dates
- Prepare and distribute relevant reports as required.
- Respond to a variety of inquiries
- Serve as primary departmental contact for all general incoming inquiries and information requests
QUALIFICATIONS:
- Minimum two-year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
- Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
- Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
- Excellent computer skills required including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
- Strong communication and interpersonal skills and a customer service orientation with the ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
- Ability to multi-task, meet multiple tight timelines, plan, organize and monitor payroll related activities according to priorities and established schedules and deadlines
- Experience working in a unionized environment
- Demonstrated understanding and experience working with various collective agreement provisions, benefit plan provisions and CRA regulations
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.