Why AUArts?

Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.

The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.

Do you believe in the power of ideas, possibility, and in building community? AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

The Opportunity

Competition #2526-JL-AP-03

Alberta University of the Arts (AUArts) is looking for Policy and Records Assistant to provide administrative support for the AUArts’ policy development and records management programs.

This is a permanent part-time position starting as soon as possible. Hours of work are 21 hours (3 days) per week, 7 hours per day.

Reporting to the University Secretary, the Policy and Records Assistant role assists with policy and records initiatives within document compliance within organizational and regulatory requirements. The Assistant assists with various departmental goals, including improving records management practices, assisting with communication, projects, and provides general administrative support for the area.

Key Responsibilities:
Document Administration

• Edits, formats, and converts policy documents into designated templates
• Maintains the AUArts Policy Repository and sponsor listings
• Updates documents to the Policy and Procedure section of the university website
• Sources external examples to support policy sponsors
• Assists with policy initiatives, including updates to templates and reporting
• Serves as a contact for staff inquiries about the policy program

Records Management

• Maintains the AUArts Records Management Repository, identifying personal information and vital records
• Assists in annual reviews of information capture and management processes
• Compiles and reports on program performance
• Updates and manages the records management SharePoint and university website
• Supports the design and delivery of records management initiatives, including training
• Assists with processing approved Records Management Activity Orders
• Acts as a point of contact for staff inquiries about the records management program

Administrative Support

• Maintains the Governance section of the university website and manages Board/GFC SharePoint sites, including site organization and data updates
• Assists with meeting logistics, such as setup, catering, and parking (including some evening events)
• Prepares documents, such as assisting with annual reports and membership forms
• Assists with scheduling meetings for the University Secretary
• Processes expenses and books travel for the University Secretary and Board Chair
• Provides general administrative support as required

Qualifications:
The following qualifications have been determined to promote likelihood of success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

• High school graduation, plus some post-secondary training
• 1-2 years relevant experience in policy, records, or governance support
• Demonstrated proficiency in data entry and Microsoft office Suite (Word, Excel, SharePoint)
• Demonstrated experience interacting with senior executives and Board members
• Demonstrated experience in a post-secondary or public sector environment is an asset
• Knowledge of document website management is an assest
• Knowledge of post-secondary legislation, policies, and procedures is an asset

Competencies:
AUArts has established five common competencies to promote unity of vision and action in the organization:

• Healthy Spaces
• Active Inclusion
• Creative Innovation
• Collaborative Practice
• Strategic Leadership

What We Offer

• Comprehensive benefits package including pension and health spending account
• Annual vacation accrual starting at 15 days (pro-rated for part-time FTE), Personal days, and other types of leave
• Paid time off over the University closure from December 24 – 31
• Flexible / hybrid work arrangements

As a member of the AUPE bargaining unit (Local 071/006), this full-time permanent position falls under a classification 4 (Four) with the annual salary range established to be $47,876 - $58-848 (pro-rated to $28,725 - $35,308 part-time 0.6 FTE).

How to Apply

Applications must be submitted as a single PDF document and include:

• Cover Letter
• Curriculum Vitae / Resume

Please visit our Application FAQ's page to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section

The deadline to apply is July 24, 2025. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website at www.auarts.ca.

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact hr@auarts.ca. All requests for accommodation will be treated confidentially.

Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. All successful candidates must demonstrate that they are legally entitled to work in Canada.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca.