Top Benefits
About the role
Job Summary:
The Office Administrator is responsible for overseeing daily administrative operations within the retirement home. This role ensures smooth office functions, supports management and staff, and provides excellent service to residents and families. Key responsibilities include clerical tasks, record-keeping, financial administration, and customer service.
Key Responsibilities:
Administrative Support:
-
Manage and maintain resident files, employee records, and other essential documents (i.e. compliance documents for the RHRA).
-
Handle incoming calls, emails, and inquiries from residents, families, and vendors.
-
Prepare correspondence, reports, and official documents as required.
-
Schedule and coordinate meetings, appointments, and staff training sessions.
Resident & Family Support:
-
Greet and assist residents, families, and visitors in a professional and friendly manner.
-
Address resident concerns and direct them to the appropriate department.
-
Assist with resident admission and discharge paperwork.
Financial & Billing Tasks:
-
Process invoices, track expenses, and assist with budget management.
-
Handle resident billing, payments, and accounts receivable.
-
Work with vendors and suppliers to manage contracts and payments.
Human Resources Assistance:
-
Support hiring processes, including scheduling interviews and onboarding new employees.
-
Maintain employee records, including timesheets, benefits, and compliance documents.
-
Assist with payroll processing and scheduling.
Office Management:
-
Maintain office supplies inventory and place orders when needed.
-
Ensure office equipment (printers, copiers, computers) is operational and serviced as required.
-
Enforce company and RHRA policies and procedures within the administrative office.
Education - Completed post secondary program in a related field
Schedule: 3 days/ Week
Work Location: One location
Job Types: Part-time, Casual
Benefits:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
About FirstLight Home Care
Our mission is to help people have their best day -- every day.
Every caregiving situation is different. It may be a family member who has to take care of someone full-time due to illness or dementia. Or, it may be a friend who is having difficulties that often come with aging. Our caregivers are more than ready and capable of handling these unique situations. Your loved one deserves more than having someone who simply keeps them company. They deserve a caregiver who is passionate about creating meaningful relationships and motivated to do more.
Our caregivers will take on all of the tasks that must be done – cooking, laundry, cleaning, help with bathing and mobility. But we do more than that. We listen more intently, care more passionately and laugh more heartily. We provide comfort, companionship and compassion for any adult who needs the services of a caregiver.
We know how important your loved ones are. We understand you want someone who genuinely cares. Someone who will treat them as the treasure they are. That’s why at FirstLight, we do more.
Top Benefits
About the role
Job Summary:
The Office Administrator is responsible for overseeing daily administrative operations within the retirement home. This role ensures smooth office functions, supports management and staff, and provides excellent service to residents and families. Key responsibilities include clerical tasks, record-keeping, financial administration, and customer service.
Key Responsibilities:
Administrative Support:
-
Manage and maintain resident files, employee records, and other essential documents (i.e. compliance documents for the RHRA).
-
Handle incoming calls, emails, and inquiries from residents, families, and vendors.
-
Prepare correspondence, reports, and official documents as required.
-
Schedule and coordinate meetings, appointments, and staff training sessions.
Resident & Family Support:
-
Greet and assist residents, families, and visitors in a professional and friendly manner.
-
Address resident concerns and direct them to the appropriate department.
-
Assist with resident admission and discharge paperwork.
Financial & Billing Tasks:
-
Process invoices, track expenses, and assist with budget management.
-
Handle resident billing, payments, and accounts receivable.
-
Work with vendors and suppliers to manage contracts and payments.
Human Resources Assistance:
-
Support hiring processes, including scheduling interviews and onboarding new employees.
-
Maintain employee records, including timesheets, benefits, and compliance documents.
-
Assist with payroll processing and scheduling.
Office Management:
-
Maintain office supplies inventory and place orders when needed.
-
Ensure office equipment (printers, copiers, computers) is operational and serviced as required.
-
Enforce company and RHRA policies and procedures within the administrative office.
Education - Completed post secondary program in a related field
Schedule: 3 days/ Week
Work Location: One location
Job Types: Part-time, Casual
Benefits:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
About FirstLight Home Care
Our mission is to help people have their best day -- every day.
Every caregiving situation is different. It may be a family member who has to take care of someone full-time due to illness or dementia. Or, it may be a friend who is having difficulties that often come with aging. Our caregivers are more than ready and capable of handling these unique situations. Your loved one deserves more than having someone who simply keeps them company. They deserve a caregiver who is passionate about creating meaningful relationships and motivated to do more.
Our caregivers will take on all of the tasks that must be done – cooking, laundry, cleaning, help with bathing and mobility. But we do more than that. We listen more intently, care more passionately and laugh more heartily. We provide comfort, companionship and compassion for any adult who needs the services of a caregiver.
We know how important your loved ones are. We understand you want someone who genuinely cares. Someone who will treat them as the treasure they are. That’s why at FirstLight, we do more.