Career Management Assistant (Concierge)
Top Benefits
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Ivey Career Management department facilitates access to Ivey students and the alumni network to help our corporate partners fill vacancies within their organizations. Ivey Career Management helps connect students and employers in a meaningful way through providing them with access to Ivey students through various on-campus recruiting activities. The Corporate Recruiting Team at Ivey works closely with our recruiting partners to advise them on their campus recruiting strategies and developing their campus brand. The Operations team helps to support the Corporate Recruiting Managers and our corporate partners by managing the logistics of their campus recruiting activities.
Responsibilities
The Career Management Assistant role works closely with the Operations and Corporate Recruiting team to ensure a smooth and successful recruiting experience for all involved – both Ivey students and our corporate partners. The role will consist of both virtual and in-person elements.
Key Responsibilities:
- Preparing for corporate engagement events and interviews for recruiters both virtually and in-person
- Hang signage, provide water bottles, ensure wi-fi details are available, etc. Review the facilities request and ensure that the caretakers have set up the room as requested by the firm. Set technology up accordingly for the firms.
- Ensuring Zoom meeting links are set up properly (i.e. hosts, break-out rooms, etc.)
- Greeting alumni and recruiters both virtually and in-person
- Welcome corporate partners at the entrance to the building, provide them with relevant information and escort them to their assigned rooms. Ensure they have everything they need for their corporate engagement event or interviews and assist with connecting their laptop to the projector (if needed).
- Welcome corporate partners to virtual events and ensure they set up for their sessions to run smoothly. For those sessions hosted on an Ivey platform, will assist corporate partner throughout the session as needed (i.e. managing chat feature, managing raised hands, etc.)
- Attendance at Corporate Engagement Events
- Take attendance at the corporate engagement event via your phone and on the manual attendance sheet. Reconcile attendance within the Career Management platform, and save a copy of the attendance so that it can be provided to the firm.
- Attend virtual sessions, view participant list and track students in attendance. Update event attendance in Career Management internal system, and save a copy of the attendance so that it can be provided to the firm.
- Provide additional support to the operations team and assist in preparing for recruiting activities.
- Other duties/ad hoc projects as assigned
Education:
- Must be a full time student at Western/Ivey (enrolled in minimum 3.5 courses), and expect to retain full-time student status for the duration of this appointment
Job Requirements:
- Strong customer service skills
- Professional presence
- Technologically inclined - able to work the software and projection equipment (will train)
- Strong interpersonal skills
- Commitment to excellence in all tasks
- Leadership presence
- Strong attention to and enthusiasm for detail
- Ability to take initiative
- Able to problem solve/troubleshoot and confidently make decisions in immediate, ambiguous situations
- Independent worker able to multitask and manage changing priorities rapidly
- Demonstrated effectiveness in working in a team environment
- Flexible in tasks, willing to pitch in and contribute where needed
- Flexibility and ability to work various hours
Anticipated Shifts
Many evening shifts – must have availability between 2:30pm – 8:00pm at least 2-3 week nights.
The scheduled shifts will differ from week to week depending on recruiting activity scheduled. During the training session, you will be provided with a calendar noting the available shifts for each week.
Term: August 25th, 2025 – March 31st, 2026
Please note that there will be no scheduled shifts in December due to limited recruiting activities.
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.
Career Management Assistant (Concierge)
Top Benefits
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Ivey Career Management department facilitates access to Ivey students and the alumni network to help our corporate partners fill vacancies within their organizations. Ivey Career Management helps connect students and employers in a meaningful way through providing them with access to Ivey students through various on-campus recruiting activities. The Corporate Recruiting Team at Ivey works closely with our recruiting partners to advise them on their campus recruiting strategies and developing their campus brand. The Operations team helps to support the Corporate Recruiting Managers and our corporate partners by managing the logistics of their campus recruiting activities.
Responsibilities
The Career Management Assistant role works closely with the Operations and Corporate Recruiting team to ensure a smooth and successful recruiting experience for all involved – both Ivey students and our corporate partners. The role will consist of both virtual and in-person elements.
Key Responsibilities:
- Preparing for corporate engagement events and interviews for recruiters both virtually and in-person
- Hang signage, provide water bottles, ensure wi-fi details are available, etc. Review the facilities request and ensure that the caretakers have set up the room as requested by the firm. Set technology up accordingly for the firms.
- Ensuring Zoom meeting links are set up properly (i.e. hosts, break-out rooms, etc.)
- Greeting alumni and recruiters both virtually and in-person
- Welcome corporate partners at the entrance to the building, provide them with relevant information and escort them to their assigned rooms. Ensure they have everything they need for their corporate engagement event or interviews and assist with connecting their laptop to the projector (if needed).
- Welcome corporate partners to virtual events and ensure they set up for their sessions to run smoothly. For those sessions hosted on an Ivey platform, will assist corporate partner throughout the session as needed (i.e. managing chat feature, managing raised hands, etc.)
- Attendance at Corporate Engagement Events
- Take attendance at the corporate engagement event via your phone and on the manual attendance sheet. Reconcile attendance within the Career Management platform, and save a copy of the attendance so that it can be provided to the firm.
- Attend virtual sessions, view participant list and track students in attendance. Update event attendance in Career Management internal system, and save a copy of the attendance so that it can be provided to the firm.
- Provide additional support to the operations team and assist in preparing for recruiting activities.
- Other duties/ad hoc projects as assigned
Education:
- Must be a full time student at Western/Ivey (enrolled in minimum 3.5 courses), and expect to retain full-time student status for the duration of this appointment
Job Requirements:
- Strong customer service skills
- Professional presence
- Technologically inclined - able to work the software and projection equipment (will train)
- Strong interpersonal skills
- Commitment to excellence in all tasks
- Leadership presence
- Strong attention to and enthusiasm for detail
- Ability to take initiative
- Able to problem solve/troubleshoot and confidently make decisions in immediate, ambiguous situations
- Independent worker able to multitask and manage changing priorities rapidly
- Demonstrated effectiveness in working in a team environment
- Flexible in tasks, willing to pitch in and contribute where needed
- Flexibility and ability to work various hours
Anticipated Shifts
Many evening shifts – must have availability between 2:30pm – 8:00pm at least 2-3 week nights.
The scheduled shifts will differ from week to week depending on recruiting activity scheduled. During the training session, you will be provided with a calendar noting the available shifts for each week.
Term: August 25th, 2025 – March 31st, 2026
Please note that there will be no scheduled shifts in December due to limited recruiting activities.
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.