Personal and Executive Assistant
Top Benefits
About the role
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Executive Assistant to the Scandi Family!
Location: Edmonton
Hours: 8:00 AM to 4:30 PM (Hybrid Role 3 days in the office, 2 days remote)
What's in it for you:
- Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
- Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
- Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- Benefits: We offer a comprehensive medical and dental plan as well as personal days off.
What your day to day will look like:
Reporting into and directly supporting the CEO
- Provide executive assistance including managing and directing emails, calendars, and travel arrangements. Maintaining list of required follow up items, completing presentations, meeting agendas and minutes, as well as expense reports
- Manage the filing of all documentation and correspondence
- Provide administrative support as required assisting team members on higher level tasks or overflow
- Attend monthly Administrative team connect conference calls
Advisory Board Support
- Oversee preparation for board meetings, coordinating logistics with board members
- Organize, consolidate and review the board package
- Prepare initial drafts of board reports as required
- Consolidate board action items, and follow up as required
What you'll need to succeed:
- Must have minimum of 10 years progressive administrative experience including previous experience as an EA
- Completion of post secondary education in business administration considered an asset
- Ability to work well with cross functional teams and diverse communities
- Excellent customer service with strong communication and interpersonal skills
- Ability to prioritize tasks working with a sense of urgency and displaying discretion and confidentiality at all times
- Strong knowledge of MS Office is a must familiarity with SmartSheet an asset
Our interview process:
- 20 minute preliminary phone interview with our Recruiter
- 20-40 minute assessment (depending on practice questions or breaks)
- 30 minute MS Teams video interview with Hiring Manager and direct Supervisor
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.
About Scandinavian Building Services
Scandinavian's team of 8,000+ cleaning professionals are responsible for putting the shine on 160-million feet of retail and commercial properties nationwide.
Our clients include Canada's largest national retailers, commercial spaces from small offices to large towers, iconic sports and entertainment facilities, industrial spaces, fitness facilities, shopping centers, and much more!
No cleaning challenge is too big or too small for Scandinavian.
Established in 1956, Scandinavian has been owned and operated by the Hay family since 1982. Their high standards – and total commitment to providing the best customer service in the business – permeate the entire organization.
Scandinavian strives to be an innovative leader in the janitorial industry and has set itself apart by creating a proprietary QA/QC software called ScandiTRAC, through which customers are provided full transparency and accountability.
Using technology, we gather analytic information to meet individual customer and site-specific needs, bringing you better service, cost savings, and efficiencies.
Scandinavian takes a customer centric approach to the way business is done in order to meet and exceed the needs of individual customers. We also take great effort in creating long lasting partnerships that are beneficial to both parties.
Scandinavian – Our reputation is spotless!
Sectors that We Service: • Retail • Public Sector • Commercial and Office Properties • Arts, Sports, & Entertainment • Educational Facilities • Healthcare Centers and Hospitals • Commercial Cleanup
We also provide a variety of Special Services that include but are not limited to the following: • Parking Lot Maintenance; • Pressure Washing; • High Dusting; • Snow Removal; • Steam Cleaning; • Stone Care; and • Concrete Care etc.
Personal and Executive Assistant
Top Benefits
About the role
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Executive Assistant to the Scandi Family!
Location: Edmonton
Hours: 8:00 AM to 4:30 PM (Hybrid Role 3 days in the office, 2 days remote)
What's in it for you:
- Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
- Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
- Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- Benefits: We offer a comprehensive medical and dental plan as well as personal days off.
What your day to day will look like:
Reporting into and directly supporting the CEO
- Provide executive assistance including managing and directing emails, calendars, and travel arrangements. Maintaining list of required follow up items, completing presentations, meeting agendas and minutes, as well as expense reports
- Manage the filing of all documentation and correspondence
- Provide administrative support as required assisting team members on higher level tasks or overflow
- Attend monthly Administrative team connect conference calls
Advisory Board Support
- Oversee preparation for board meetings, coordinating logistics with board members
- Organize, consolidate and review the board package
- Prepare initial drafts of board reports as required
- Consolidate board action items, and follow up as required
What you'll need to succeed:
- Must have minimum of 10 years progressive administrative experience including previous experience as an EA
- Completion of post secondary education in business administration considered an asset
- Ability to work well with cross functional teams and diverse communities
- Excellent customer service with strong communication and interpersonal skills
- Ability to prioritize tasks working with a sense of urgency and displaying discretion and confidentiality at all times
- Strong knowledge of MS Office is a must familiarity with SmartSheet an asset
Our interview process:
- 20 minute preliminary phone interview with our Recruiter
- 20-40 minute assessment (depending on practice questions or breaks)
- 30 minute MS Teams video interview with Hiring Manager and direct Supervisor
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.
About Scandinavian Building Services
Scandinavian's team of 8,000+ cleaning professionals are responsible for putting the shine on 160-million feet of retail and commercial properties nationwide.
Our clients include Canada's largest national retailers, commercial spaces from small offices to large towers, iconic sports and entertainment facilities, industrial spaces, fitness facilities, shopping centers, and much more!
No cleaning challenge is too big or too small for Scandinavian.
Established in 1956, Scandinavian has been owned and operated by the Hay family since 1982. Their high standards – and total commitment to providing the best customer service in the business – permeate the entire organization.
Scandinavian strives to be an innovative leader in the janitorial industry and has set itself apart by creating a proprietary QA/QC software called ScandiTRAC, through which customers are provided full transparency and accountability.
Using technology, we gather analytic information to meet individual customer and site-specific needs, bringing you better service, cost savings, and efficiencies.
Scandinavian takes a customer centric approach to the way business is done in order to meet and exceed the needs of individual customers. We also take great effort in creating long lasting partnerships that are beneficial to both parties.
Scandinavian – Our reputation is spotless!
Sectors that We Service: • Retail • Public Sector • Commercial and Office Properties • Arts, Sports, & Entertainment • Educational Facilities • Healthcare Centers and Hospitals • Commercial Cleanup
We also provide a variety of Special Services that include but are not limited to the following: • Parking Lot Maintenance; • Pressure Washing; • High Dusting; • Snow Removal; • Steam Cleaning; • Stone Care; and • Concrete Care etc.