Top Benefits
About the role
We are looking for an Office Coordinator who has experience in a client facing role and exhibits professionalism as the first point of contact for our firm. The Office Coordinator will be responsible for the maintenance of the office environment and for providing administrative support to all departments.
Key Accountabilities
Answering and directing incoming calls
Meeting room bookings, prep and maintenance
Ordering and maintaining office supplies, business cards, Name Plates
Floor Plan Updates
Resolving issues regarding building maintenance and security with property management
Maintaining office equipment and appliances
Preparation and distribution of daily management reports
Providing support to HR as required
Manage incoming and outgoing mail and packages
Updating phone list and ensuring contact list for Blackberry contracts is updated
Prepping desks for new hire (emptying, cleaning, providing supplies)
Assist in coordinating company events
Emptying and running the dishwasher
Participating with any projects relating to the office space
Ensuring all confidential documents are disposed of appropriately
Conference call lines
Maintain Office Coordinator/Front Desk manual
Committee Member (Social, Health &Safety, etc)
Update own time tracking with regular accurate updates to R-Tracker
Other duties as assigned by Management
Qualifications And Experience
1+ years of experience in an administrative, sales support and/or client support role
Strong organizational skills
Excellent written and verbal communication skills
Excellent knowledge of Microsoft suite of products, including Word, Excel and Powerpoint.
A proactive, “service-first” attitude combined with superior interpersonal and presentation skills
Ability to work independently on projects, with tight deadlines, under minimal supervision
Fully bilingual (French / English verbal and written) is an asset
What RPM can offer you
Competitive salary and vacation
Comprehensive benefits (Health, Dental, Life, etc.)
Matching Group RRSP contributions
Corporate employee discount program
Opportunities for skill development and continuous learning
Tuition Reimbursement
Employee Referral Program Central location located in the heart of the financial district, close to GO and TTC
Accessibility
RPM is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. If you require accommodation due to a disability during the recruitment process, please send us an email to humanresources@rpmtec.com to ensure that our applicants are fully able to access and participate in our recruiting process.
About Broadridge
Broadridge Financial Solutions (NYSE: BR) is a global technology leader with the trusted expertise and transformative technology to help clients and the financial services industry operate, innovate, and grow. We power investing, governance, and communications for our clients – driving operational resiliency, elevating business performance, and transforming investor experiences.
Our technology and operations platforms process and generate over 7 billion communications per year and underpin the daily trading of more than $10 trillion of securities globally. A certified Great Place to Work®, Broadridge is part of the S&P 500® Index, employing over 14,000 associates in 21 countries. For more information, please visit www.broadridge.com.
Top Benefits
About the role
We are looking for an Office Coordinator who has experience in a client facing role and exhibits professionalism as the first point of contact for our firm. The Office Coordinator will be responsible for the maintenance of the office environment and for providing administrative support to all departments.
Key Accountabilities
Answering and directing incoming calls
Meeting room bookings, prep and maintenance
Ordering and maintaining office supplies, business cards, Name Plates
Floor Plan Updates
Resolving issues regarding building maintenance and security with property management
Maintaining office equipment and appliances
Preparation and distribution of daily management reports
Providing support to HR as required
Manage incoming and outgoing mail and packages
Updating phone list and ensuring contact list for Blackberry contracts is updated
Prepping desks for new hire (emptying, cleaning, providing supplies)
Assist in coordinating company events
Emptying and running the dishwasher
Participating with any projects relating to the office space
Ensuring all confidential documents are disposed of appropriately
Conference call lines
Maintain Office Coordinator/Front Desk manual
Committee Member (Social, Health &Safety, etc)
Update own time tracking with regular accurate updates to R-Tracker
Other duties as assigned by Management
Qualifications And Experience
1+ years of experience in an administrative, sales support and/or client support role
Strong organizational skills
Excellent written and verbal communication skills
Excellent knowledge of Microsoft suite of products, including Word, Excel and Powerpoint.
A proactive, “service-first” attitude combined with superior interpersonal and presentation skills
Ability to work independently on projects, with tight deadlines, under minimal supervision
Fully bilingual (French / English verbal and written) is an asset
What RPM can offer you
Competitive salary and vacation
Comprehensive benefits (Health, Dental, Life, etc.)
Matching Group RRSP contributions
Corporate employee discount program
Opportunities for skill development and continuous learning
Tuition Reimbursement
Employee Referral Program Central location located in the heart of the financial district, close to GO and TTC
Accessibility
RPM is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. If you require accommodation due to a disability during the recruitment process, please send us an email to humanresources@rpmtec.com to ensure that our applicants are fully able to access and participate in our recruiting process.
About Broadridge
Broadridge Financial Solutions (NYSE: BR) is a global technology leader with the trusted expertise and transformative technology to help clients and the financial services industry operate, innovate, and grow. We power investing, governance, and communications for our clients – driving operational resiliency, elevating business performance, and transforming investor experiences.
Our technology and operations platforms process and generate over 7 billion communications per year and underpin the daily trading of more than $10 trillion of securities globally. A certified Great Place to Work®, Broadridge is part of the S&P 500® Index, employing over 14,000 associates in 21 countries. For more information, please visit www.broadridge.com.