ADS Level 5 - Administrative Support - Registrars Office - Student Experience Hub
About the role
The Registrar's Office is seeking applications from qualified individuals to provide administrative support to the Registrar’s Office. Reporting directly to the Manager of Admissions, the Digital Document Clerk is responsible for: receiving and digitizing incoming documentation and data to student records within the student information system. The incumbent will assist with the collection, validation, and organization of current student and applicant data. The incumbent will also process daily outgoing communications related to admissions.
The incumbent will work within the Office of the Registrar, which provides services to current and former students, as well as to faculty and staff of the University. As part of the Student Experience Hub, the incumbent will be committed to being a partner in supporting student success and providing service excellence. The Registrar’s Office staff work as a team to ensure a high level of service within a busy environment with tight deadlines.
RESPONSIBILITIES:
- Coordinate and process incoming documents for scanning, digitizing, uploading to the student information system, and maintaining electronic storage of such documents
- Maintain student electronic documents
- Collaborate with student support units to develop, maintain, and process outgoing system generated student communications and correspondence using the Colleague communications management module
- Work collaboratively with all staff in the Registrar’s Office and Enrollment Services to ensure consistent workflow of document management
- Demonstrate professionalism and respect for diversity and inclusion toward students, faculty, staff, and community members at all times
- Adhere to confidentiality requirements
- Perform other duties as assigned
QUALIFICATIONS:
- Successful completion of a recognized post-secondary program in a related area with a minimum of 2 years work experience or an equivalent combination of education and experience
- Experience handling sensitive and confidential information while adhering to FOIPP regulations is considered an asset
- Familiarity with domestic and international secondary and postsecondary transcripts is considered an asset
- Ability to work in a team environment, as well as independently with minimal supervision
- Ability to establish priorities, multi-task, and work under pressure to deliver exceptional service
- Attention to detail and system savvy
- Experience in the use of Recruit and Colleague program software is considered an asset
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
ADS Level 5 - Administrative Support - Registrars Office - Student Experience Hub
About the role
The Registrar's Office is seeking applications from qualified individuals to provide administrative support to the Registrar’s Office. Reporting directly to the Manager of Admissions, the Digital Document Clerk is responsible for: receiving and digitizing incoming documentation and data to student records within the student information system. The incumbent will assist with the collection, validation, and organization of current student and applicant data. The incumbent will also process daily outgoing communications related to admissions.
The incumbent will work within the Office of the Registrar, which provides services to current and former students, as well as to faculty and staff of the University. As part of the Student Experience Hub, the incumbent will be committed to being a partner in supporting student success and providing service excellence. The Registrar’s Office staff work as a team to ensure a high level of service within a busy environment with tight deadlines.
RESPONSIBILITIES:
- Coordinate and process incoming documents for scanning, digitizing, uploading to the student information system, and maintaining electronic storage of such documents
- Maintain student electronic documents
- Collaborate with student support units to develop, maintain, and process outgoing system generated student communications and correspondence using the Colleague communications management module
- Work collaboratively with all staff in the Registrar’s Office and Enrollment Services to ensure consistent workflow of document management
- Demonstrate professionalism and respect for diversity and inclusion toward students, faculty, staff, and community members at all times
- Adhere to confidentiality requirements
- Perform other duties as assigned
QUALIFICATIONS:
- Successful completion of a recognized post-secondary program in a related area with a minimum of 2 years work experience or an equivalent combination of education and experience
- Experience handling sensitive and confidential information while adhering to FOIPP regulations is considered an asset
- Familiarity with domestic and international secondary and postsecondary transcripts is considered an asset
- Ability to work in a team environment, as well as independently with minimal supervision
- Ability to establish priorities, multi-task, and work under pressure to deliver exceptional service
- Attention to detail and system savvy
- Experience in the use of Recruit and Colleague program software is considered an asset
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.