Office Assistant C (Exam Coordinator)
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Office of Student Accessibility & Achievement
The Office of Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services.
Position Summary:
Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction. This position supports the functioning of the Office of Student Accessibility & Achievement (SAA), which may include work at the SAA Downtown Exam Centre as well as exam supervision in various locations at the downtown or Macdonald campus.
- Coordinates the delivery of exams within a location.
- Assists the invigilator in the preparation of student entry, student invigilation, distribution of examination material, and the collection of examinations.
- Acts as a liaison between the unit and internal or external parties to provide various assistance and/or information.
- Acts as a resource person to resolve various issues that may arise during planning, scheduling and events/exams.
- Coordinates communication between students and instructors regarding exam questions.
- Reports issues identified by students and invigilators to the SAA staff in a timely manner. Ensures that every task comply with all exam regulations.
- Responsible for completing all exam-related logs/reports (such as Shift reports, incident reports) during and by the end of each shift.
- Ensures the examination rooms are clean and tidy for the next session; resetting the exam room as needed.
- The list of functions outlined above is representative and not a complete and detailed list of tasks, which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above-listed functions.
Other Qualifying Skills and/or Abilities
- Work-study preferred. Masters or Ph.D. student at McGill University.
- Previous experience with exam invigilation required.
- Detail-oriented, organized and proven ability to work well in a fast-paced environment.
- Must be comfortable with computer technology. Knowledge of adaptive software is an asset.
- Must be able to work as part of a team and individually.
- Must be available for the mandatory in-person 3hr-training sessions (exact dates to be determined)
- Must be available for this position between August 31, 2025, and April 30, 2026.
- Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (written, fluent) and a level 4 (oral, fluent) on a scale of 0-4
**OPEN TO MCGILL STUDENTS ONLY**
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $19.00
Estimated Number of Work Hours per Week:
5 (Part time)
Position Start Date:
2025-07-31
Position End Date:
2026-12-31
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
Office Assistant C (Exam Coordinator)
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Office of Student Accessibility & Achievement
The Office of Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services.
Position Summary:
Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction. This position supports the functioning of the Office of Student Accessibility & Achievement (SAA), which may include work at the SAA Downtown Exam Centre as well as exam supervision in various locations at the downtown or Macdonald campus.
- Coordinates the delivery of exams within a location.
- Assists the invigilator in the preparation of student entry, student invigilation, distribution of examination material, and the collection of examinations.
- Acts as a liaison between the unit and internal or external parties to provide various assistance and/or information.
- Acts as a resource person to resolve various issues that may arise during planning, scheduling and events/exams.
- Coordinates communication between students and instructors regarding exam questions.
- Reports issues identified by students and invigilators to the SAA staff in a timely manner. Ensures that every task comply with all exam regulations.
- Responsible for completing all exam-related logs/reports (such as Shift reports, incident reports) during and by the end of each shift.
- Ensures the examination rooms are clean and tidy for the next session; resetting the exam room as needed.
- The list of functions outlined above is representative and not a complete and detailed list of tasks, which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above-listed functions.
Other Qualifying Skills and/or Abilities
- Work-study preferred. Masters or Ph.D. student at McGill University.
- Previous experience with exam invigilation required.
- Detail-oriented, organized and proven ability to work well in a fast-paced environment.
- Must be comfortable with computer technology. Knowledge of adaptive software is an asset.
- Must be able to work as part of a team and individually.
- Must be available for the mandatory in-person 3hr-training sessions (exact dates to be determined)
- Must be available for this position between August 31, 2025, and April 30, 2026.
- Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (written, fluent) and a level 4 (oral, fluent) on a scale of 0-4
**OPEN TO MCGILL STUDENTS ONLY**
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $19.00
Estimated Number of Work Hours per Week:
5 (Part time)
Position Start Date:
2025-07-31
Position End Date:
2026-12-31
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.