Who is eligible? Post‑secondary students who are currently enrolled full-time in a recognized college or university with Canadian accreditation.

Responsibilities

Tasks may include, but are not limited to, the following:

• Assists the Unit as needed with general administration projects.
• Undertakes routine administrative tasks including arrangements for catering, campus deliveries, printing, photocopying, collation of documents and general clerical duties.
• Assists Coordinators and Administrative Assistant(s) as needed and provides other general assistance as needed.
• Gathers and collates documentation to support the Unit.
• Creates and organizes files.
• Enters data into administration databases.
• Conducts secondary research for special projects.
• Uses multiple office software applications including word processing, database management, spreadsheets, graphics and presentation software, email, and internet. Keyboards correspondence, reports and other documents.
• Interprets and applies organizational policies and workplace rules as appropriate.
• Acts as a role-model of the organization’s values in daily work activities.
• Performs other duties as assigned.

Qualifications

Education

• Completion of secondary school and full-time enrollment in post-secondary institution.

Knowledge, Skills and Abilities

• Minimum of one (1) year of related experience
• Experience working within an academic setting would be an asset
• Office administration experience would be an asset
• Advanced level computer applications in Microsoft Office
• The Occupational Health & Safety Act and Regulations that apply to the work being performed
• Office practices and procedures
• Proficient in Adobe Acrobat Professional would be an asset
• Effectively communicate: face-to-face, phone, fax, email
• Effectively and accurately communicate technical information in writing
• Understand and follow instructions
• Work independently and as part of a team
• Input data, maintain records and type with accuracy
• Operate a PC and work comfortably in a computerized office environment
• Gather and compile information and draft documents
• Plan, organize and prioritize work
• Create, compose, edit and proof-read written materials using exceptional attention to detail
• Analyze and solve problems typically associated with responsibilities
• Use discretion and maintain confidentiality
• Work within established organizational practices, protocols and policies
• Work in a consultative and collaborative fashion with a variety of other units to further overall school strategic objectives
• Strong interpersonal skills and ability to work as part of a team

Language

• Must be able to communicate effectively in English (verbally, written and comprehension)

• French/Indigenous language skills would be considered asset

• Extended periods of sitting

• Interaction with employees, management, and the external stakeholders

• Working in a virtural and on campus environment with frequent interruptions

Interested candidates are submit a resume along with verification of academic accomplishments quoting the competition number # 2025-2004-NS no later than July 2, 2025 at 4:00 PM to:

NOSM University
Attention: Human Resources
935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6
Email: hr@nosm.ca
Fax: (705) 671-3880

NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at hr@nosm.ca*.*

NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:

“I am a Canadian citizen or permanent resident of Canada.”

“I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.”

“I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”

While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.